Hr Functions

What are the advantages of an efficient employee onboarding systems?

What is HR?

Human Resource is the function within an organization that focuses on the recruitment of, management of, and providing direction for the people who work in an organization. Human Resources is the governance of an organization’s Employees. Human Resources is sometimes referred to Human Resources Management. A company’s hr functions include creating, implementing and/or overseeing policies governing employee behavior and the behavior of the company toward its employees.

HR Functions

In the modern organization, HR functions are extremely wide and in any organization top-level management relies on the accurate job of HR employees. Apart from this some of the responsibilities are as below.

Employee Management: Employee management is to look after the day-to-day activities performed by the employees to help in achieving organizational goals.

Employee Leave Administration: Leave Administration encompasses the processes employees use to request time away from work and supervisors use to grant or deny leave based on organization policies.

Attendance: Keeping track of the attendance of employees based on various events like shift, late, overtime, permission, holiday working and on duty.

Employee On-Boarding  

When an employee joins an organization, the company welcomes the new employee and provides orientation on the company, culture of company, job, benefits and various sub-processes regarding the work. Generally, the whole process is termed as onboarding.

HR roles in Employee On-Boarding

  • Generate and issue an Appointment Letter.
  • Verification of employee information
  • Reference Check.
  • Creation of email ID, access credentials, and ID Cards.
  • Provide the new Joinee, the names and phone numbers of whom to call in the event of questions or emergencies.
  • Do an Induction program for the employee.

Types of Official Letters: Official letters refer to any written communication that begins with a salutation, ends with a signature and whose contents are professional in nature.

Employee Confirmation: HR needs to remind Manager about

  • Confirmation due date of an employee.
  • Record the remarks/information on the Confirmation feedback.
  • Record the Confirmation status of an employee along with salary changes, if any.
  • Print and issue a confirmation letter.

Employee Communication: Employees need to be informed of various activities and updates of the company. HR should ensure that this information is made known to the employees HR needs to ensure that employees have a good work environment. They need to ensure that any employee issues should be addressed by them or the relevant person.

Employee Information: HR or Admin departments are responsible for collecting, verifying, storing, updating and maintaining different employee information. This information is required for internal processing, MIS as well as statutory compliance and various audits by government agencies. HR needs to maintain a list of current and past employees. Transfer, promotions, increments, etc. and the same needs to be updated. All physical and scanned documents of employees are to be stored and maintained.

Document Management: Employee information can be collected, recorded and maintained in a number of storage ways and update information in forms or file copies of documents. For specific information, company may require necessary proof for validation of information.

Organization Tree: An organization tree is a representation of relationships between an organization’s departments, functions and people. It can also indicate the flow of data, responsibility and report from bottom-up or top-down.

Asset Management: The assets provided by the organization to an employee, are recorded and maintained. Assets like Laptops, Mobile phones, Pen drives, vehicles and SIM Cards can be managed under various asset groups like IT, Facilities, Admin, Marketing etc respectively.

Employee Engagement: Employee engagement is a workplace approach resulting in the right conditions for all members of an organization to give of their best each day, committed to their organization’s goals and values, motivated to contribute to organizational success, with an enhanced sense of their own well-being.

Employee Exit: Employee Exit refers to the process of separation of an employee from the service of an organization. This can be on account of voluntary resignation, termination, end of contract, retirement, death or absconding. As part of the exit, the company performs a no-due clearance and processes the final settlement.

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