Do you consider yourself to be effective at work? Although many of us like to think that we’re 100 percent effective, the truth is that most of us have strengths and weaknesses that impact our effectiveness. But are we really effective at our workplace? Being truly effective at work can pay off now and throughout our careers. Effective workers get exciting projects, win important clients, and are well respected by their colleagues and bosses. But how can you become more effective, and make sure that you don’t miss out on these great opportunities? And what should you focus on?
The effectiveness of workplace means managing your time well, communicating clearly, performing as per expectations and having a good attitude. Although some people feel that they are always productive, the fact is that effectiveness in the workplace is not constant. This is usually because productivity depends on the strengths and weaknesses of a person and the different situations that the person comes across.
For example, you may be good in your day to day tasks but when things become really hectic you may become stressed and lose your focus. The following tips can be useful for you to become more effective at your workplace.
1. Set goals for yourself at work
Goal setting is a great element to be more productive. Once you’ve done a Job Analysis, you should have a clear sense of what your role is all about. Use this information to set short and long-term goals. The advantage of doing this is that your goals act as a roadmap – after all, you’ll never get anywhere if you don’t know where you’re going! You can use software tools to set small and achievable goals and try to achieve them within the defined time frame. Keep a track on your goals.
2. Identify Priorities
If someone asked you what your job was truly about, would you have a good answer? One of the most crucial steps in becoming fully effective is to know your purpose at work. After all, if you don’t know what your job is there to achieve, how can you set appropriate priorities? (If you don’t set priorities, you’ll be forever buried under a mountain of work, unable to tell the difference between what’s important, and what isn’t.)
3. Manage your time efficiently & Productivity
It’s important to manage your time efficiently. Probably the most crucial thing that you can do to become more effective at work is to learn how to manage your time. Without this skill, your days will feel like a frantic race, with every project, email, and phone call competing for your attention. Start by looking at your daily schedule. Do you know how you spend your time every day? If not,the answer might surprise you! Use an Activity Log to analyze how much time you’re devoting to your various tasks, like meetings, checking email, and making phone calls. It can be an eye-opening experience to look at this objectively, especially if you discover that you’re spending lots of time on tasks that don’t help you meet your objectives.
Once you know how much time you’re devoting to different tasks, you need to learn how to prioritize them. If you know which jobs are important, and which can be rescheduled or delegated, you’ll be able to focus on the work that brings the most value. To keep track of it all, use an organizing tool like a To-Do List, to make sure you don’t forget vital tasks and commitments. Being effective at work means you use the time to your advantage. Schedule your highest value work for the times of day when you’re feeling the most energetic.
4. Keep your skills updated with the latest trends
Keeping your skills updated is key to success. You will never be left behind if you keep pace with change. Technologies change very fast and therefore it is important to keep learning and developing the skills that are required in your field of work. If you lack the skills that are required for a reasonable professional in your field then you will be holding your promotions back. Learning skills related to your industry in time keeps you relevant in your industry.
5. Create a personal brand
Whether you agree or not, everyone has a personal brand. People having strong personal brands get good clients, good projects and are trusted and respected by their colleagues and managers. They also become more productive in their workplaces, handle fewer challenges and spend less time justifying their decisions. In addition, they are often the first ones to be considered for a promotion. However, your personal brand cannot be built in a day. You need to make a conscious effort to build your reputation or you’ll face a situation where you keep working hard but your work remains unrecognized. The stronger your brand, the more recognition and the better you will be at your job.
6. Adopt a Good Attitude for your work
Effective workers have a “good attitude.” But what does this really mean? People with a good attitude take the initiative whenever they can. They will help a colleague in need, they pick up the slack when someone is off sick, and they make sure that their work is done to the highest standards. “Good enough” is never quite good enough for them! A good attitude at work will do more than just earn you respect: setting standards for your work and your behavior means that you’re taking responsibility for yourself. This admirable trait is hard to find in many organizations. But demonstrating ethical decision-making and integrity could open many doors for you in the future. So, focus on adopting a good attitude at work,
7. Communication Skills
Think about just how often we communicate every day. We make phone calls, attend meetings, write an email, give presentations, talk to customers, and so on. We can seem to spend all day communicating with the people around us. This is why good communication skills are essential, especially when your goal is to work more effectively.
A little bit of pressure can be a good thing. But when the pressure exceeds your ability to cope with it effectively, your productivity goes down, and your mood suffers. You also lose your ability to make solid, rational decisions; and excessive stress can cause health problems, both in the short and long term. No matter what you do, you’ll likely experience stress numerous times throughout your career, perhaps even on a regular basis. This is why learning how to manage stress is a key factor in becoming more effective at work.
10. Build Essential Skills, Career Development/Learning
Chances are that you have a lot of competing demands on your time. One of the best ways of becoming more effective at work is to learn how to manage your time more efficiently. Other key areas include learning how to manage stress, improving your communication skills, and taking action on career development. No matter what your field is, it’s important that you keep learning and developing your skills. To begin with, carry out a Personal SWOT Analysis to identify the areas that you need to work on.In addition to the technical skills required to do your job, you also need to focus on soft skills. These include areas such as leadership skills, problem solving techniques, emotional intelligence skills and creative thinking. Anything you can do to enhance these skills will pay off in the workplace.
11. Keep a clean, orderly workspace
Achieving efficiency at work can sometimes be as simple as clearing the clutter from your work area. A disorderly work area is a work area that can hinder your productivity. If you work in an office, arrange your office space and desk so that you can quickly and easily find whatever you need to work. If you don’t work in an office, the same principles still apply. For instance, if you work in a bike repair shop, keep your tools clean and organized so that you’ll be able to find them instantly when you need them. Almost every work area benefits from being kept clean.
12. Eliminate your personal distractions
Different workplaces have different distractions – some jobs may come with a particularly talkative coworker who just won’t leave you alone. .One very common distraction is spending time on internet sites, social sites, mobiles, chatting, etc. Remember, you can socialize to your heart’s content during breaks and meals.
13. Use breaks to handle personal business
Oddly, breaks can increase, rather than hinder your workplace efficiency. First, breaks offer you much-needed rest. Without this rest, you may become fatigued, working more slowly or with less proficiency. Second, breaks give you a chance to deal with your distractions. Use your breaks to do everything that might otherwise take you away from your work. Do you find yourself daydreaming about a relative you’ve been meaning to call when you should be working? Call them on your break, eliminating your distraction!