Employee Training : A Step By Step Guide For Developing Performers In Your Company

Employee-Training
Employee Training : A Step By Step Guide For Developing Performers In Your Company
5 (100%) 1 vote

What is employee training?

Training is the process for providing required skills to the employees for doing the job effectively, skillfully and qualitatively. Training of employees is not continuous, but it is given periodically and at the specific time. Generally, training will be given by an expert or professional in related field or job.

Training is a process of learning a sequence of programmed behavior. It is the application of knowledge and gives people an awareness of rules and procedures to guide their behavior. It helps in bringing about positive change in the knowledge, skills and attitudes of employees. Training is the investment in getting more and effective work from your talent.

Detail employee training implies enhancing the skills and knowledge of the employees for accomplishing a specific job. Training helps employees’ performance in the current job and prepares them for the future job. Training strengthens the skills that employees need to improve.

Objectives of employee training

  • To prepare employees to meet the varying and challenging needs of the job and organization.
  • To provide knowledge and skills to new entrants and to help them to perform their role and job well.
  • To train employees for more complex and higher level jobs.
  • To educate employees new and innovative ways and techniques of performing the job.

Need of employee training

Training is the act of improving one’s knowledge and skill to improve employee’s job performance. Training is job-oriented. It bridges the gap between what the employees have and what the job demands. For that matter, imparting training to the employees working in the company is no longer a matter of debate.

As a matter of fact, the need for training has been recognized as an essential activity in the business organization. Below given are the demanding factors which arise the need of employee training.

  • Employee’s request
  • Employee survey result
  • Evaluation deficiencies
  • Individual development plan
  • Law and regulation changes
  • Need to develop new leaders
  • New employees
  • New equipment
  • New manager
  • New program
  • New technology
  • Reassignment
  • Safety issues

How to create high-impact employee training?

The following steps can help an organization, translate business objectives tailored training plan.

  • Identify business impact

Design and develop the training to meet the company’s overall goals. Keeping business goals in focus ensures training and development make a measurable impact.

  • Analyze skill gaps 

By finding what are the gaps between employees’ current skills and company’s required skills we can organize the training in that specific manner and achieve the task.

  • Layer training methods

The most effective training programs use layered, sustainable learning activities to create performance improvement over time. A layered approach makes sure your program targets an essential employee, customer and business needs while training the right people at the right time in the right way.

  • Evaluate effectiveness and sustain gains

Employees’ need for training and support doesn’t end when they return to the job. In fact, continued support makes that initial training stick. Measurable learning objectives are the foundation for you to evaluate an initiative’s impact.

employee training

 

When should you train the employees?

Employees need training from the time they join the company until they leave. Training always enhances the skills of employees and helps an organization to meet their mission

Training to the employees should be given to employees in the following cases:

  • If the employees are New
  • To provide an advancement
  • If you notice a weakness within a current employee
  • Any time there is a new product or service within your organization

Read Also : Prepare Employee Engagement Calendar In Beginning Of Year

Why is employee training a vital element?

  • Respond to technology changes affecting job requirements.
  • Fulfill employee need for growth.
  • To fill up the gaps between employee’s professional skills.
  • Adapt to increased diversity of the workforce.
  • Respond to organizational restructuring.
  • Helps employers comply with law and regulation.
  • Promotes safety and health environment among employees.
  • Creates opportunities for career development and personal growth, an important factor in retaining workers.
  • Ensures competitive edge in the market.
  • Improves productivity and profitability

Various types of training at workplace

  • Induction training

Induction training is often given to new employees to make them feel a part of an organization. Welcome the new employees so they feel motivated and comfortable. Induction programs help new employees to get acquainted with the work culture and fellow workers.Induction training needs to be short, crisp but informative.

  • Refresher training

Refresher training is designed for existing employees to refresh them and also help them acquire new skills and technologies to keep pace with the changing times. Through such training programs, employees will be more responsible.

  • On the job training

On the job training is given to the employees at the workplace itself by their seniors and bosses. Managers ought to sit with their team members on a regular basis, train them on new technologies. On the job training is given to employees along with their jobs itself and make them capable to handle bigger responsibilities.

On the job training is imparted by any of the following methods:

1)Coaching : Coaching is also defined as learning by doing and handling various ongoing projects. In this method of training, team manager assigns certain job responsibilities to team members, monitors their performance, points out their mistakes, provides them feedbacks and also suggestions for improvement.

2)Job rotation : In this type of training, employees move from one position to another, thus acquiring new skills and learnings. Job rotation acquaints individuals with newer roles and challenges and makes them capable of performing for improvement.

  • Off the job training

Off the job training is given outside the workplace. Off the job training can be provided by any of the following methods:

1)Seminars/Conferences : This training is effective when training needs to be given to the larger audience. Relevant information, latest developments, new technologies and case studies are discussed on a common platform to acquaint employees with new skills.

2)Simulation exercise : Simulation exercises train the employees in an artificial environment which closely resembles the employee’s actual working conditions.

3)Vestibule trainingIn this training, employees practice work on the device or equipment which they would be using in future when they would be actually working.

Techniques for employee training

  • Classroom or instructor-led training

Classroom or instructor-led training remains one of the most popular employee training techniques even with the various technological advances in the training industry. Blackboard or whiteboard is one of the oldest training methods where you can request feedback for what you have written on the board. Instructor-led training is fun and interactive as employees get the opportunities to compare result and share ideas.

  • Interactive training 

This training keeps the employees engaged, which makes them more receptive to new information. This technique incorporates group discussions, which is one of the best ways for more knowledgeable employees to pass their skills onto new employees. The interactive training uses demonstration. This training technique makes training fun and more enjoyable as employees interact freely while still absorbing essential skills necessary for better performance.

  • Hands-on training

Hands-on training focuses on the individual needs of the employees and is less formal than other techniques. This training is given by the senior managers to shape the new and inexperienced employees to fit them perfectly for existing and future jobs. The training is effective when it comes to new business equipment and procedures.

  • Computer based training

This training is also becoming increasingly ideal as technology becomes widespread and easy to use. These training programs are effective and reliable in which the trainees can learn at their own pace. They are also easy to use and cost-effective.

  • E-learning or online-based training 

This method of training is becoming more prevalent due to the fact that the internet is becoming increasingly accessible. With the numerous technological advances, many companies mostly rely on online resources to deliver training. The number of companies using e-learning training is increasing and it is predicted that it will continue to rise with time.

Benefit of employee training

  • Keep up with industry changes

Industries are constantly changing and so it is important for a business to develop to avoid being left behind. It’s also important to make sure that your company is complying with any industry regulations, which can be achieved through ongoing training, making sure employees skills and knowledge are updated.

  • Be in touch with all the latest technology

New technology is being developed all the time and so it is not sufficient to run a one-off training session. Training needs to be conducted regularly to ensure that employees are using the latest technology to its full potential.

  • Stay ahead of competitors 

Standing still can kill your business, so make sure that your employees are constantly advancing and are always two-steps ahead of others. To remain in the competitive market well-trained employees are the first priority.

  • Be able to see weakness and skill gaps

With regular training, a business can more easily identify any gaps in the market and skill gaps within the existing workforce. By identifying these gaps early, there is time to train staff in these required areas so they can fulfill the role effectively.

  • Maintain knowledge and skill

Although on off training may be provided to new starters or other employees, it’s important that training schemes are put in place to help develop skills throughout their job. To retain knowledge, skills need to be practiced and refreshed on a regular basis so that elements are not forgotten.

  • Advance employee skills

Once a company has spent money on providing basic level skills, these can easily be built upon and improved to provide much more benefits to the company. Employees that know more can bring more to the table, and your company will reap the rewards.

  • Provide an incentive to learn 

If training is provided as part of a longer development pathway, employees will have much more incentive to learn, participate in the session and put their new skills into practice.

  • Increase job satisfaction levels 

Through continued investment from the business, employees can have a much higher sense of job satisfaction, which can improve their motivation towards their work. This reduces employee turnover and increases productivity, which directly improves the profitability. It also prevents competitors from taking away your best employees by offering training incentives.

  • Provide internal promotion opportunities 

Employing new staff involves high recruitment costs and hiring fees. However, with ongoing training, the existing employees can become more eligible for internal promotions. Unlike new employees, you can guarantee they have complete knowledge of your business, the correct skill set and are people that you know and trust.

  • Attract new talent

Every company wants to have the best employees and so with ongoing training, this will not only mean better staff retention, but the company may also attract better talent from the start, as this gives the company a good image which is the key feature many candidates look for within their job search.

Employees are the main resource within an organization. Employee training is the need of an hour. Training the employees can improve their skills which in turn help in increasing employee and client satisfaction, productivity and eventually business performance. Well-trained employees can take up the company to the next level.

Are you in the dilemma to structure out the modules for your employees that are straightforward but effective for the rapid growth of your organization?

Then check out our HR software which is a boon for organizations that are looking forward to bring automation in their HR department. It is a one stop solution to all the HR related issues right from the stage of recruiting the employees to the stage wherein the employee retires/resigns from the organization.

Schedule Free Demo

To learn more about what factoHR, HR & Payroll can do for your business. Book Free Demo !!!

Call us on +91 782 000 3100 | Mail at sales@factohr.com

Niraj Karelia

Niraj Karelia is the CTO at Version Systems Pvt Ltd and responsible for the management of design, development, implementation, and support of information systems for clients. He is responsible for application development, maintenance, testing, and infrastructure management services worldwide.