Key Benefits of cloud-based human resource system

Before few years, if HR departments wanted to keep records of their employees their only option was an HR system, hosted on-site and accessible to only HR administrators. Luckily, nowadays HR systems are available in the cloud and can be accessed securely by employees via the internet. However, many companies still manage their workforce with a haphazard system of spreadsheets, documents and post-it notes. So what exactly are the benefits of using a cloud-based HR software to help manage your employees?

Managing human resources in the cloud using online software, rather than a computer-based or paper-based system physically located at the office is a reliable and crucial method that allows organizations to improve their processes and align workforce initiatives with business initiatives.

Companies using cloud HR technology are cost advantages and gaining productivity over those using older technology and manual processes.

A cloud-based approach also offers a unified core HR system for companies that have, or plan to have, multiple locations, perhaps in multiple states. Cloud-based systems also have substantially lower costs of ownership and operation and do not require continuous software upgrades.

Cloud-based computing has enabled HR professionals to rethink how they view management altogether, so let’s look at a couple advantages of using cloud-based HR management.

  • Eliminate paper clutter

You can save time and money with easier access to important company documents and employee information. When all of your important company data is stored in a secure cloud at your fingertips, you can avoid spending excess time hunting down paperwork and paying unnecessary non-compliance fines.

  • Ease of data storage

With the cloud, there is no stress of any kind of physical data storage. All your information is safely tucked away in a space from where it can be accessed with ease, at any time. Such safe data storage also means no loss of data in the way. No limits on storage and no worries of access. Sounds like a great way to manage work, right?

  • Flexibility

If your company is in need of a fluctuating bandwidth, cloud services are perfect. They can be scaled up or scaled down as per requirements of a growing corporation. This kind of agility, with very little costs, offers companies a huge advantage over competitor

  • Tracking data

No shuffling through physically maintained files or worries of software updates, a cloud-based solution allows you to track and manage every information, without a worry. Even if we are talking about a long span of time, tracking information that is possibly a few years old comes down with just a click.

  • Security

Imagine if a highly placed resource in your company loses their laptop. Can that bring about a security breach worth billions? Yes! But if employees work on a system where information is stored in the cloud, security of information doesn’t rely on any physical devices. Such aspects of cloud services is indeed a blessing.

  • Mobility

Cloud services for HR allow access to information from any location. This enables the HR department and other organizational professionals to be flexible and access information while on the move. The HR and recruiting managers also have access to management, self-service transactions from anywhere without necessarily having to gain access to other devices such as laptops or desktops. Whether you are traveling, working from home or at the office, access to the businesses’ critical information is readily accessible.

  • Cost affordability

Costs associated with financial installments, server space, organization’s technicians, site or software licenses are also minimized with cloud HR services. The costs of upgrades are also minimized since the vendor does the bulk of transitioning to the cloud. Users also have the added advantage of functions and features from the personalization and extensions that occur with the upgrade. These benefits arise from the fact that cloud computing is a pay as you go service and costs can be easily budgeted for with minimal variances.

  • Simplified workflow

Cloud HR also enables simplified workflows by reducing absence costs and the manner in which information is reported. This, in turn, enables the HR team to use their time more effectively to further improve the development and growth of the business. The HR department also does not have to worry about disaster recovery while engaging in work which can be done in an average of 2.1hours thus enabling continuous uninterrupted workflow.

With changing times, it is a must that organizations keep up their pace. It is important to adapt to the best technology that is available for an impact in the way we do business. Cloud services are definitely the way forward. There is literally no limit when the solution is as vast as the cloud.

factoHR is one such HR and Payroll Software that provides cloud-based HR services to get 24*7 accessibility. You can access all the HR services anytime and anywhere.

To know more about factoHR – HR & Payroll software, please contact +91 782 000 3100 or visit

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Niraj Karelia

Niraj Karelia is the CTO at Version Systems Pvt Ltd and responsible for the management of design, development, implementation, and support of information systems for clients. He is responsible for application development, maintenance, testing, and infrastructure management services worldwide.