The relieving letter should be issued the same day you are going to leave the company. If the company does not issue the relieving letter it means that your resignation is not accepted and you are still an employee of that company until the company issue it.
Components of Relieving Letter
1. Exit Interview
An exit interview is a final interview with the employer and the relieving employee. It is used as a learning opportunity for the company and collects feedback from the leaving employees about the company and its management. Generally, companies are hiring third parties to conduct the exit interview for an optimum result. Exit interviews are a crucial part of improving the organizational culture for new-comers.
2. Experience Letter
Experience letter is the official document which states work experience of the employee in the relevant department, for the duration they served the organization. Previously companies used to give Experience Letter as a separate document, but these days it is merged with relieving letter and a single letter is offered to the employees exiting the company.
Some of the basic information that should be mentioned
- Relieving letter should be issued only on the company letterhead
- It should clearly communicate that employer has accepted the resignation of the employee on a healthy note
- It should be addressed to “TO WHOMSOEVER IT MAY CONCERN” unless and until employee asks to mention HR of the new joining company
- Date of joining and last working day should be mentioned in the letter
- Relieving letter should contain the present designation of the employee
- Do not forget to give credit to the employee for his/her contribution to the organization