Provident Fund

factoHR Provident fund solutions helps to address below pain areas that any PF trust administrator faces in managing trust activities like

  • Investment Management
  • Financial Accounting
  • Employee Self Service Access
  • Intelligent Reporting Tools and Reminders

Why go with our PF Software?

FactoHR offers single – point complete solution that can handle the complete spectrum of activities related to employee retirement benefit funds (PF Trust). Following are the detailed functionalities of our PF Software.

Membership Management


With help of our FactoHr Retirement benefit software, manage trust members easily and perform transactions quickly.

Monthly Contribution

Facility to upload monthly contribution through file having accounting effect as well. You will also get contribution checklist report for contribution uploaded.

Loan Application/Payment/Adhoc recovery

You will be able to process Non-refundable as well as Refundable loan applications & payment transactions as per set criteria with less manual intervention. Adhoc recovery of refundable loan will also be possible with this module.

Settlement Application / Payment / Covering Letter

Process settlement application and payment in bulk through file uploading as well as manually with various payment options and having taxation effect. Also generate post payment documents for employee communication.

Transfer in Application / Receipt / Covering Letter

Helps you to track status of transfer in application created, to generate documents require to initiate transfer in and to process the receipt entry once amount received.

Transfer out Application/Payment/Ann-K/Covering Letter

Process transfer out application and payment with effective tracking mechanism. Also generate post payment documents to like Annexure k, covering letter based on trust type with different communication option.

International Worker Check Points

Availability of International worker check points for contribution uploading, ECR generation, settlement payments and generation of statutory reports for IWs.

Member’s PF statement

Generate member’s PF statement for individual employees, for all employees or for selected employees as per your requirement. You can also share the same among employees through mail.

Bonus Interest Calculation

Helps you to calculate and post bonus interest with member wise effect.

Member Interest Calculation

Automated system to calculate and post member wise interest with differential interest rate in quick manner. Also allows you to generate provisional interest run to get to know interest liability.

Investment Management


Manage Investment effectively and increase yield of your fund with the help of our investment module.

Investment Evaluation/Purchase

Make suitable selection of the investment based on your investment criteria by using our Investment Evaluation module where you will be allowed to add as many securities as you want before purchase and can compare the same to get idea which security is to be purchased. Also pass investment purchase transaction once selection is done and investment made with having both accounting as well as security wise effect.

Mutual Fund/Equity Purchase

You will be able to process Mutual fund and equity purchase related transactions separately as having different nature as compared to fixed return investment purchase.

Interest Accrued

Get investment wise accrued interest details for all type of different investments just in one click where in you will also be able to pass year end accrued interest JV automatically.

Investment Yield

You will get auto calculated interest yield for your investment corpus based on which you can take decision on distribution of interest among members.

Interest Summary

You can generate interest summary report that contains details like interest received date, amount, voucher no, coupon amount etc. Also you will get details if interest is not received or received more or less.

Investment Amortization

No need to maintain Amortization calculation working manually. You can configure amortization method you are following and report can be generated accordingly. Also accounting JV will be created in single click.

Investment Register

Script wise register will be available for your ready reference that will give you details of opening investment, current year purchase, Current year maturity, amortization done and finally the closing balance of investment pattern wise.

Investment Summary

Compact format of investment register i.e Investment summary report helps you to check your pattern wise total investment corpus as on date.

Mutual Fund/Equity Management

Get rid from tedious working in excel for mutual fund management. You will be able to manage mutual fund and equity investments by using our software efficiently and effectively. Create, purchase, sale and book profit on redemption of units with lesser manual working.

Mark to Market Facility

You can capture as on date NAV for available mutual fund scheme and based on that you will be able to compute mark to market gain or loss for your mutual fund investment.

Ease of Accounting


Complete your audit before time in a hassle-free manner to pass all types of accounting entries based on which you will be able to generate reports for Ledger, Voucher, Trail balance, Revenue account, and balance sheet for accounts finalization.

Bank Receipt/Payment

You will be able to pass all types of bank receipts and payment transactions available for all payment and receipt modes with minimum manual working.

Bank Reconciliation

Reconcile your bank on day to day basis for effective fund management with the help of our bank reconciliation module.

Contra

Manage multiple inter bank transfer entries.

Journal

Auto posting of various journal entries like monthly contribution, member interest posting, accrued interest, reversal of accrued interest, amortization etc will helps in improvement of working efficiency.

Ledger Report

You will be able to extract as well as print ledger report with various options of report generation in PDF or Excel format.

Voucher Report

Generate/print all types of voucher in bulk based on voucher date, voucher no and transaction type wise.

Trial Balance

You can generate multi level trail balance as per your requirement ranging from 1st level to 4th level.

Revenue Account

Generate revenue account for finalization of accounts as well as for provisional financial statement any time having effect of all transactions with accuracy and precision in your format.

Balance Sheet

Generate Balance sheet for accounts closing & Audit in your format.

Cash Flow

Track your cash flows with projection of income & expenditure for each month for advance planning of investment considering pattern wise investment already done as per EPFO guidelines.

Statutory Compliance


Remain Compliant with RPFC or IT and eliminate penalty with the help of our statutory module.

ECR File Generation

ECR is one of the crucial aspect of statutory compliance for PF trust that can be managed with Automated system by taking care of various check points of ECR generation. You can generate both Regular and Arrears challan in a format that can be directly uploaded on EPFO portal for further process.

Monthly E-return

File monthly E-return on time with readily available data from the system.

KYC ECR Generation

You can update KYC details for members on EPFO portal in bulk by using system generated KYC file in format provided by EPFO.

Form 11 Generation

Get pre-filled Form 11 generated by the system using master data inserted for further process and submission.

Form 4 PS/5 PS

Generate Form 4PS/Form 5PS month wise as well as employee wise for statutory compliance.

Statement -IW

Statement of IW will be generated based on the master data inserted for IW for further submission where international worker related check points will also be taken care.

Form 2 Rev

Get pre-filled Form 2 rev after creating and assigning nominee for PF and EPS for further process.

Form 10 C/ Form 10 D

You can generate Form 10 C/10 D for pension claim with pre-filled data.

Break in Service

Upload break in service for past year if not available in system through file upload. You will be able to generate Break in service report in word and PDF format required for pension claim submission.

Form 13 Rev

Once transfer in application created, generate Form 13 Rev for initiation of transfer claim.

User Activity Control


From security metrics get benefits of below features

Audit Trail

Audit trail is one of important security feature available in the system that will record the changes that have been made to a database. Audit trail is useful for verification for unauthorized changes, reconciliation and historical data checking.

Role /Rights

You can manage multiple users by defining different roles and what rights to be given to them for day to day activities based on their work profile.

Maker/Cheker and Approver Facility

You can set authorization level for all types of transactions and master creation and assign maker, checker and approver rights to respective user to control user activities.

Month/Year Locking Facility

This is one of the data security feature available in the system where in you can lock particular month or year once Audit is completed so that no changes can be done in the transactions already passed and checked. However, you will be able to generate required reports for various purpose.

Employee Self Service Portal

Provide standard self service portal for employees to quickly and accurately initiate and maintain self- service transactions and communication with below features :

Mobile Application

Member interactions will never be the same. factoHR presents a mobile application framework designed to help your members access data from a mobile device. Offer your members modern and free way of accessing their data by integrating your PF system with mobile application. Mobile app provides your most important stakeholders access to their PF accounts via a downloadable application.

PF Balance
Access PF balance anytime anywhere.
PF Statement
Generate PF statement for current F.Y as well as past F.Y
UAN KYC
Employee will be able to add KYC details with document attachment.
Prefilled Forms
Employees will get prefilled form 10C, 10D and Form 2 rev that can be downloaded and submitted for further process.
Loan & Transfer in History
View loan & transfer in history already disbursed and received in past.
Loan Eligibility & Application
Apply for loan after checking eligibility and get approval online.
KYC Documents
Upload and update KYC documents.
Nominee Details
Update and check nominee details through mobile application.
Transfer in History
check status of your transfer in application from mobile.

Other unique features

RTGS/NEFT Letter

RTGS/NEFT letter is the request document required to be submitted to bank for making online payments. You will be able to generate such letters for all types of online payment.

e-TDS Return

e-TDS return is a TDS return prepared in form No. 24, 26 or 27 in electronic media as per prescribed data structure and is required to be filed every quarter.Submitting TDS Return is mandatory if you are a deductor. It has details of TDS deducted and deposited by deductor. With the help of e-TDS return feature, user can generate uploading file that can be directly use for FVU validation and submission.

Annual Slip Sending Through Email

As per instruction received from EPFO, it is mandatory to distribute PF statement every year among members once interest rate is finalized and financial year is closed. This feature is useful for such distribution in time saving manner.

Taxable Interest Report

PF trust has to give interest to the members at least at rate declared by the EPFO. However,if interest is declared more than EPFO interest rate and exceed exemption limit than such interest is taxable and trust is liable to deduct and pay such tax. Interest declared up to 9.5% is exempted from tax liability. Interest exceeding 9.5% is taxable. Here, system will provide taxable interest report with one click.

User Define Letter Generation

With the help of this functionality, user can generate covering letters for various transactions like settlement, transfer in, transfer out, Loan disbursement and pension claim as per his requirement.

SMS/Email Functionality

User trigger as well as auto trigger SMS/Email functionality available for each and every member related transaction.

Import Bulk Transactions

Import bulk transactions will allows you to process various transactions through file upload which will reduce your time in transaction processing.

Claim Tracker

Make claim management process transparent and efficient. You can define stages as per trust’s claim management process and track all types of pension claim in effective member. This will also helps you to reduce claim related queries as updated status will be displayed in ESS portal.

Mutual Fund Purchase

You can make investment in various mutual fund directly from the factoHR application which will help you to have real time NAV and scheme data , hassle free portfolio tracking & evaluation and accounting integration.

System Integration Tool

minimizes labour-intensive activities by allowing direct import of employee master and contribution from your HRMS or payroll software.

Chat Boat

Reduce your first level queries with the help of our factoboat application where in members can ask their basic queries to boat and get it resolved without any human intervention.

Dashboard

Provide holistic,360-degree views of members, investments and other useful information on a single screen. Display linked summary information and navigate to multiple areas of the system with a single click.

Investment Intelligence Report (BI Report)

Place the power of data analysis at user’s fingertips with adhoc reporting capabilities. Investment intelligence report is the investment MIS report which will give 360 degree view of trust’s total investment corpus with graphical analysis. It will give fund snap shots as on date comparative to last F.Y , Fund snap shot for current year investment done, Safety liquidity matrix, maturity bucket for long term investment planning, details of top 5 issuer, rating wise exposure, as well as category wise investment as prescribed by EPFO.

Interest Liability Report

Interest liability report is useful for determining interest amount that is to be distributed without passing accounting entry at any time.