What is Employee Gift Policy?

The employee gift policy states the provisions and guidelines applicable for receiving, offering, and exchanging gifts by employees under any circumstances. The employee should not be given any favors as it may not turn out good for other employees’ morale. Under this policy, the organization can define circumstances under which employees can accept gifts, exemptions, and provisions. There may be circumstances where the donations received by employees might be a cause of injustice and conflicts. Thus the company’s policy must be equal for every employee and must strive to practice the same.

A well-formed policy and culture practice will not only make employees learn about the policy but also help the agencies, vendors, and suppliers to learn about the same. Formulating a policy will be a suitable method to lessen the effect of inappropriate gift supplies and their effects. Our Gift policy template defines every step to invent and maintain an all-around policy.

You will receive the following information as part of this policy:
  • A sample of specialized policy that will encircle all the necessary constituents.
  • What guidelines must be defined to keep your gift policy away from favoritism?
  • The scope of your gift policy.
  • The purpose that your policy will define.
  • The procedure to be followed if the gift is unknown and can be a reason for conflicts of interest.
  • The actions to be taken if someone breaks the law.
  • The exceptions that will be allowed to the employees under this policy.

Sample Policy

‘Name of the company’ supports the idea of gift exchange, received or offered by any employee within the company. The company strictly impede the idea of favor amongst the staff.

Purpose

The Employee Gift policy aims to maintain uniformity in exchanging, distributing, and receiving gifts from the employees, including gratuity and rewards. The company firmly believes that no employees must be gifted to benefit from them as it negatively influences other employees’ morale.

Scope

The scope of the policy expands towards every employee regardless of their designation and department. It applies to all the permanent, temporary, and contract-based employees.

Guidelines

‘Name of the Company’ follows strict guidelines for the matter of gifts and prohibits any favoritism and bribe in the company.

The company strictly prohibits any solicitation of gifts or favors from employees, organizations, and agencies from which he deals regularly.

The employees receiving and distributing gifts must ensure that it does not influence any conflicts of interest or change of preferences.

The employee/team must not receive any gifts, donations, or services from customers, competitors, or business dealers.

Exceptions

  • Though the company remains firm on its decisions, here are some exceptions to be taken care of.
  • Authorities and employees may accept edible/entertainment/accommodation gifts of (value), and they must be shared with the maximum/all employees.
  • Authorities and employees may receive items of (value) that can be displayed in the company—for example, Flowers.
  • Authorities and employees may accept handmade items from children.
  • Authorities and employees may accept donations from a charity.
  • Authorities and employees may accept gifts with prior approval of the CEO.
  • Authorities and employees may accept gifts in return for serving the community.
  • Authorities and employees may accept gifts received as a team.

Procedure

  • When received a gift prohibiting the company policy, one must graciously decline or return it and communicate to the person about this policy.
  • If the offerer of the gift is unknown, it must be immediately donated to a charity or use for community purposes under the advice of the higher authority.

Policy Violation

The violation of this policy under any circumstances will not be treated as an unknown mistake, and actions will be taken against the person, resulting in the individual’s immediate suspension.

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