Employee Onboarding Software for Automated Orientation

Create a synergistic working environment with factoHR’s employee onboarding software and promote a striking onboarding experience

FactoHR's employee onboarding software

Benefits of Using factoHR’s Onboarding Software

Increase your employee retention rate by onboarding your recruits through factoHR’s paperless onboarding software besides increasing their engagement

Easy Configuration

Depending on the requirements of the organization, the managers can mandate the fields of information that are of utmost importance and keep the rest optional.

Time Saving

Managers can save both – time and money with the help of this software by focusing on the issues of greater importance while the program takes care of the employees’ onboarding for you.


Make your employees feel empowered by allowing them to upload all the necessary information on their own without having to depend on their superiors.

customized offer letter in onboarding system

Customized Offer Letters Through Templates

Enhance the operational efficiency of your HR managers by pre-defining the classifications of the letters that are to be automatically mailed through this software.

pre onboarding in employee onboarding software

Pre-onboarding Invitation Email Link to Candidates

factoHR’s employee management system sends an invitation link to the new recruits to allow them to self-upload their documents and certificates in the system.

new hire feature in factohr's onboarding system

Allow New Hire to Input Details

Allow the recruits to input their own details online to reduce the burden on the HR managers.

Automate Your Onboarding Process With factoHR Today

post onboarding feature

Post-onboarding Activities

Manage the extensive process of documenting the corporate and personal records of the employees and get notified before any document or certificates expire.

employee from candidate feature in onboarding software

Create Employee From Candidate

Import the candidate data to the employee master easily with minimum intervention to save the manager’s and the employees’ valuable time and energy, enabling a smooth onboarding process.

candidate on important in onboarding system

Alerts to Candidate on Important Events

Send alerts to the candidates about important business events and entitle them to be aware of the happenings in the organization.

Frequently Asked Questions About Employee Onboarding Solution

How factoHR’s Automated Onboarding Software Offers an Unforgettable Impression?

Employee onboarding is the process of uniting newly hired employees with the company information and its culture to ensure a memorable first-day experience throughout their employment. Suitable for all types of organizations, factoHR’s Payroll Software offers customizable functionalities which help a company implement a workflow hierarchy that suits its policies the best. Such software helps employees focus on their job roles right from the beginning of their employment. factoHR’s onboarding solution offers

Letter Creation
Create customized letters to assign to your workforce, including joining letter, confirmation letter, appraisal, resignation, etc.

Asset Assignment
You can create asset entries, assign various assets to your new recruit, and generate reports including employee-wise assets and existing assets records.

Ready-to-download Reports
Download reports for the information of document expiry, asset stock report, and document details from the system.

What Is Onboarding Software?

Onboarding software is a technology that assists employers to facilitate a flawless transition for new hires. This system often features a digital dashboard that permits talent acquisition teams to communicate with one another easily and track the progress of individual hires as they pass through the initial stage of employment.

This solution acts as a connection between the organization’s applicant tracking system and performance management system to provide a coherent transition in the new hire’s employment history.

Who Should Participate in the Program to Get the Employee Onboard?

The different parties who should participate in the program are:

  • HR people: they oversee the entire program and schedule them.
  • Immediate Manager: they have the most influence on the recruits.
  • Organizational Leaders: it may not be feasible for them to be involved at every step in the process. However, they can contribute by sharing their narratives of the organization.
  • Coworkers: they answer the questions of the recruits informally during the lunch break and informal meets.
  • Recruits: the whole process is designed for them to get familiar with and have a flawless transition into the organization.

Ideally, How Long Should the Process to Onboard an Employee Take?

Depending on the company, this process may take anywhere between a few days to a few months.

However, with this software, the process may take not more than a few minutes to upload the employee data and a maximum of a week to get the employee to know the organization.

What Are the Benefits of an Online Onboarding System for the Employees?

A remarkable start with an organization leads to a better employment cycle. The first few days for a candidate in an organization reflect the culture. What else could offer them a productive and enthusiastic culture other than an automated onboarding solution that allows them to input their own information along with the generation of letters and assignment of assets? Here are the benefits employees can experience during this transition:

  • Employees can receive the right information at the right time.
  • New hires can feel enthusiastic from the start of the employment.
  • The system helps employees to focus on their roles.
  • Organizations can offer employees an untroubled environment.

What Can You Do with This Software?

With factoHR’s solution, you can enable self-onboarding, manage documents and assets, generate reports, and customize the letters and memos.

Apart from these, you can verify the employee documents online. You can go paperless with this solution as it manages your tasks online. This system helps you increase your HR’s productivity by saving their time and efforts through self-onboarding and minimal data input.

Does Your Onboarding Solution Work Only for Large Companies?

factoHR’s solution is all-inclusive and is compatible with any organization – small, medium, or large.

To know more contact sales@factohr.com or schedule a demo at https://factohr.com/schedule-demo/

What Are the Benefits of an Online Onboarding System for an Organization?

Onboarding new recruits is a continuous job for an HR department. An online onboarding system that helps with every hassle during the process is thus the need of many organizations, and here’s how it benefits them.

Saves time and money: During onboarding, if the management department uses the onboarding software, they can reduce the use of papers. Because definitely, the process after new recruitment includes 10-20 papers to review, sign, and assign to the employees. The software can help reduce the redundancy of papers so organizations can go paperless.

Efficient data collection: The use of online software helps organizations collect the employee’s information more efficiently, quickly and store it the way they want. HR can ask employees to review and update the information if required. Additionally, this data can be integrated into the other human resource modules for seamless data availability.

Ensures data security: The employee data organizations store is of great importance to both parties. Therefore the security of this data is what makes employees happy, and a cloud-based solution helps them achieve this during every stage of the HR activities.

Guarantees accuracy and compliance: When dealing with someone else’s information, you should assure them about data safety and its compliant use. An automated system to onboard employees comes with cloud storage which follows high-security standards where employee data remains secure.

Enhance Your Onboarding With factoHR Today

Implement digital onboarding with factoHR by making all the tasks paperless and offering an interactive environment to the newly hired employees.

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