factoHR Advantage
Online Attendance Management System for Hybrid and Remote Workforce
Auto Sync Attendance Data
factoHR attendance management system will auto sync your attendance data from different sources without any human intervention.
Touchless Attendance
Using punch with selfie, geo-tagging, geo-fencing and A.I. powered face verification features you can collect attendance data in the most hygienic and touchless way.
Adaptable, Scalable
Extensive configuration options gives you autonomy to implement your existing attendance policies and prepare you for any future changes.
Tightly Integrated
Allow the seamless attendance data flow between the internal modules like payroll and leave management to streamline and simplify end to end processing.
Intuitive
With easy to use mobile app and self service portal gives more accessibility of information to the employees and enables them to complete task quickly on the go.
Mobile First
Our next gen mobile app gives next gen experience to your employees. So everyone feels empowered and you can build workforce that works like a unified one.
Mobile App
Mark Attendance with Mobile App
factoHR comes with a powerful mobile app that will empower employees to mark attendance, request change shifts, regularize missed punches, approvals, and many more things at the touch of a finger.
Touchless Attendance
Attendance management systems allows your to track and improve the productivity of on-field and remote workforce by collecting context-aware attendance data using selfie punch and location tagging.
Ditch your Biometric Devices
Get rid of your expensive biometric attendance device by allowing employees to punch within geo-fence (Pre marked virtual periphery) from their mobile phones.
A.I. is Necessity, Not a Luxury
Using factoHR’s A.I. powered face recognition and verification module, you can mark employee attendance by scanning their face on mobile or tablet devices. This will register attendance swipes more hygienically by preventing surface contamination.
Accurate Attendance
Employee Friendly Attendance Management System
Whether your employees are working in the office, working from home or on the field, capture their attendance accurately through various sources and give them a great user experience.
Geo-Fencing
With factoHR’s geofencing feature, you can create virtual boundaries around a particular location and allow employees to mark their punches within that boundary using a mobile app.
Facial Recognition
Leverage the power of AI and eliminate proxy punches. Each time the employee marks the punch, the system will verify it against the registered face in the database and then record it.
Selfie Punch
factoHR eliminates the need for biometric machines for attendance. Now you can allow employees to mark their attendance with a selfie and its location from their mobile devices in a touchless and hygienic manner.
Admin Mobile App
Admin App to Punch
To empower admins, factoHR offers a separate app that gives the freedom and accessibility to managers or supervisors to mark punches on behalf of the employees.
Punch on Employees’ Behalf
Managers or supervisors, on behalf of employees, can mark attendance along with their location and image through the admin app. factoHR also supports AI-driven face verification features to verify the true identity of an employee and avoid any misconduct.
Kiosk Mode
factoHR admin app also comes with a separate kiosk mode which works as a replacement for a biometric device, where a mobile phone or tablet can be placed anywhere in the office premises for employees to mark their attendance themself.
Policy Configuration
Flexibility with Minute Control
Powered by a flexible rule engine and advanced policy configuration you can set up attendance policy like break hours, holidays, and leaves for your employees and track working hours accurately. You can also setup policy for:
Work Hour
Compose the work hour policy of your organization as per your requirement. Set the calculation logic for the employee day status, break durations, total work hours based on incoming and outgoing timings to get employees’ gross working and net working hours.
Overtime and Comp-off
Set up the policies for minimum and maximum overtime and comp-offs that employees can request for weekdays and non-working days. The software offers the flexibility to configure different policies as per the employee categories or departments.
Break Types
Create multiple types of breaks, such as tea, lunch, and micro-breaks, by defining their duration and the in-out timings as per your organization’s need. This will simplify record keeping and monitoring of employees’ breaks and total working hours.
Late Coming & Early Going
Separately define policies for late coming, early going, half working days, or half sessions. You can also customize the parameters such as grace period and deduction to be made for various cases.
Shift & Roster Planning
Untangle Shift Scheduling
Whether you have a single shift or three shifts in a day, factoHR’s robust ESS and roster planning can tackle all your complex shift and roster scenarios head-on.
Create and Manage Shifts
No more restrictions on following a single shift type. With factoHR you can create and manage multiple shift types like auto-shift, time based shift, and flexible shifts for the same organization inline with your policies and organization’s needs.
Assign Shifts
Once the shifts are created, you can easily assign them to the employees based on various categories like branches, departments, grades, locations, etc.
Define & Manage Roster Pattern
factoHR offers flexibility to define and plan roster patterns based on days, weeks, bi-weeks, or months as per your organization’s needs. This will simplify roster planning and management of multiple shifts for a large workforce.
Shift Change Request
Facilitate your employees to switch over their shifts by allowing them to apply change shift requests through the mobile application or ESS portal. This will allow managers or supervisors to maintain a sufficient workforce in each shift while maintaining transparency in the organization.
factoHR is a very user-friendly attendance management system in india. It has completely digitized our end-to-end HR processes. Their mobile app is excellent. It has empowered our employees and made self-service model possible for us.
Mr. Siddharth Baldha | Alcop Industries
Integration
Flawless Integration
Our plug-n-play integration framework supports 200+ biometric devices and other well-known ERPs for automatic attendance data sync.
Painless Payroll
factoHR attendance management system is fully integrated with online payroll software, so any correction or change made in attendance data will automatically reflect in your payroll output.
Freedom to Choose
Collect employee’s attendance data from multiple sources like mobile app, biometric machines or self service portals and switch between these options for hassle free employee experience for a hybrid workplace.
Hardware Integration
Do not worry if you have an existing biometric hardware setup as factoHR can seamlessly integrate with well-known attendance hardware like ESSL, ZKTeco, Time office, Real Time, Secureye, Matrix, BioMax, and many more via database, IP, or through SDK.
Capture Attendance Through Portal
Employees can mark their ins and outs using factoHR’s online attendance feature available in self service portal. To prevent misuse of this feature IP based restrictions can be applied.
Multiple Time Zones
Borderless Time Tracking
Whether you are a startup or multinational company, leverage factoHR’s multiple time zone capability and keep track of employee’s time and attendance across the globe.
Approval Workflow
Attendance Correction Workflow
Decentralized lower-level decision-making with proper checks with multi-level workflows for every type of transaction, whether it is punch, attendance correction, or leave.
Attendance Punch Approval
With this option admin can check, verify and approve employees’ in-out punches made through the mobile application. This way only approved punches will be considered for attendance calculation.
Overtime and Comp off Approvals
Allow managers to verify and approve or reject overtime and comp off applications made by their subordinates. This will free up HR bandwidth and allow you to focus on more important tasks.
Late Coming and Early Going Approvals
Set up multi-level workflows where late coming and early going exemption applications will be reviewed and approved by multiple authorities like supervisor, manager, and HR before they get considered in attendance calculation
Employee Self-service Portal
Empower your Employees
factoHR’s HR management software ensures your employees have great experiences at the workplace by allowing them to access their HR data and perform HR tasks through a self-service portal and mobile application to add to their convenience.
Online Attendance
Your employees can mark their ins and outs online using factoHR self service portal. To ensure these features are not being misused, IP-based restrictions can be enforced.
Attendance Regularization
Allow your employees to regularize their missed or forgotten punches by allowing them to do correction applications themselves through the web portal as well as from mobile apps to reduce the burdens on the HRs.
Swap Shifts
Through factoHR’s self-service model, employees can request to change their current shift, and their reporting managers can approve or reject it to maintain an adequate workforce in a particular shift.
View Reports
Allow your employees to access various reports such as daily in-out activity, late coming, and early going so that they can check their attendance details by themself.
End Processing Hiccups
Regularize Attendance
factoHR saves you from reconciliation nightmares by empowering employees to correct their attendance through a self-service portal and mobile apps with proper checks and approvals.
Attendance Regularization with Application
Employees can regularize their daily attendance by making attendance correction applications, and the admin or supervisor can approve or reject it from the ESS portal or the mobile app. Furthermore, the number of requests employees make in a month can be restricted to avoid its misuse.
Reporting
Accurate Attendance Reporting
Our intelligent solution gives you attendance dashboards, detail reports on every aspect of employee’s attendance, and birds-eye view summaries to find trends and insights to take data-driven decisions
Daily Reports
Get real-time insights about your workforce on a daily basis, with reports such as in-out activities, detailed attendance, geo-location, absence report, employee attendant shifts report, etc.
Summary Reports
Get a holistic view of the entire attendance process with the reports such as monthly basic attendance, summary attendance, and detailed in and out summary and filter them by branch, designations, or cadre.
Statutory Reports
With factoHR, you don’t need to worry about compliance. You can generate various statutory reports with a click of the mouse, like Form 12 and Form 25 muster roll in different formats like PDF, Excel, or Word
Monitoring Reporting
Track, observe, and monitor the absenteeism rates, frequent early-going employees such trends with various monitoring reports. Evidentially recognize the productive or non-productive working hours and take corrective actions.
Frequently Asked Questions on Attendance Management Solution
What is Attendance Management System?
Attendance Management System is digital solution to register an employee’s presence or absence according to their in and out timings. An employee’s presence is directly connected to the work hours spend on a specific project or assignment. It shows his/her motivation and decency towards the work.
Every organization devises an attendance policy that fits according to their needs. This policy defines the works hours and shift times an employee is requested to follow. It can include fixed, flexible, and rotational shifts.
Why is Attendance Capturing Important?
Attendance Capturing at the workplace is important as it states the working hours spent by an employee at the office. These working hours help in the actual payroll process at month-end. A good and punctual attitude in work may give you a ladder to a better position. Along with this it also increases productivity and morale. Consistent absenteeism also leads to workplace issues and turns down the morale of the dedicated employees who wants a day off due to exhaustion.
Regular attendance capturing ensures that employees are being noticed and help make them regular towards their work.
What Are the Methods for Capturing Attendance?
Till now, certain methods are deployed for capturing attendance from paper-based to entirely cloud-based methods. But when you want your business to upgrade with time, a cloud-based attendance processing system stands out as a boon.
Paper-Based Attendance Muster
Attendance muster is generally a paper-based method where every employee needs to sign at the entrance and exit from the office. This type of muster is updated every month and stored. But this method is very prone to errors, proxy attendance, and attendance thefts. At every month-end manager needs to calculate total hours spent at work, overtime, and payroll. For a large number of employees, this process is thus time-consuming and very prone to human errors.
Excel-Based Sheets
After the limitations of attendance muster, excel sheets for attendance calculation came. It was quite better from the previous one where formulated sheets are used to enter attendance data. Due to human intervention, this method is prone to error, and one needs to double-check every data to confirm it to calculate work hours and finalize salary.
Biometric Integrated Machines and Swipe Cards
Biometric machines capture employee’s attendance through their fingerprints. This method eliminates proxy attendance but requires a lot of money and time to install a biometric device, maintain it, integrate it to a centralized server, and a multiple numbers of devices for every office.
All the limitations of the above methods come to an end when you use an attendance management system that provides time efficiency without any attendance theft and human mistakes.
Cloud-based attendance management system
Why not invest money in a system that can streamlines your end to end attendance process and it is an effective error-free method? The cloud-based attendance management system is an efficient time saving and even cost-saving option for you. Rather than spending your valuable time in compiling, collecting, and generating attendance data with help of cloud based system you can use your time to plan and organize strategical operations that align with your business needs.
What Are the Unique Features of a Cloud-Based Attendance Management System?
There are a variety of characteristics offered by the cloud-based Attendance method. With these functions, you can guarantee a more straightforward and faster attendance capturing without wasting time in old-fashioned ways. Here is a list of those characteristics.
Employee Self Service portal
ESS is a very exceptional feature for the HR attendance system. With their Employee Self Service portal login, employees can access the attendance details, verify for missed punch, and apply online for regularization and leave management.
Online Punch
The platform allows employees to punch online through their login every time they enter and leave the office. This feature is accessible to every department and controllable from the main centralized server.
Attendance Regularization
If somehow the employee forgets to punch, the attendance regularization feature helps to apply for the same. This feature shows monthly time in and time out along with holidays, leaves, and missed punch. Employees can apply for regularization with reason through the same option.
Device Integration
Suppose you are using any biometric device or card scanner to register attendance. In that case, it can be integrated with the digital solution to regulate and store attendance data to the centralized cloud server directly. As data is directly stored in the system, time consumption for calculation and errors can be eliminated, giving you a smooth payroll transaction.
Attendance-Payroll Integration
If your payroll is integrated into your mobility solution, there is no need to perform calculations for work hours, overtime compensation, and leave management. Payroll will directly fetch attendance information and processes an error-free and streamlined payment.
Approval System
You can directly manage your approval system through attendance policy configuration. The authorized person can directly handle requests and applications through the ESS portal. It brings efficient management of applications without wasting much time in approving. On the generation of any application, the system notifies the approving manager. Employees can check the status of applications from mail and system notification.
Reporting
Attendance management solution generates an inbuilt report according to your needs. These reports may include in/out punches, monthly attendance summary, working hours’ detail, so you don’t need to calculate, overtime and compensation reports, and many others to save you time for essential productive work.
How Is Attendance Process Carried Out?
Attendance administration carries a lot of functions right from a punch in/out to payroll integration that needs to be accomplished.
Setting up Policy
The attendance policy is configured based on your working hours, time in, time out, overtime availability, early going, late coming calculations, and application approval management. Based on your department, a flexible policy is made that encircles all aspects to calculate work hours. This policy may differ from employee to employee.
Using conventional methods, it becomes necessary to print a whole new policy even if a small change is made. While using software-based, as a part of embracing an online software it is easy to input a little change. Also, designing a roster policy is quite easy without creating excel sheets.
Registering Employee
Once you’ve configured the policy, it is required to assign a particular policy to a specific employee and inform them about the updates.
Capturing Attendance
For an organization using paper-based methods, employees need to sign the attendance muster for every time in and time out. With biometric, attendance is captured using fingerprint punch. In comparison, digital attendance monitoring facilitates employees to punch online using their login.
Leave Management
Employees’ time-offs are also considered to calculate attendance. The leave module in HR includes the process of assigning leaves, controlling leave applications, and approving them. While configuring rules of taking leaves, the administration needs to provide a fixed amount of leaves, how to let employees avail those, and who needs to approve these leaves.
Conventional methods of processing leave application consume a considerable amount of time from asking for leave to get it signed by the authorized manager on paper. But a platform minimizes your time here, and processes leave management on a single touch.
Month-end Calculation
Here comes the most challenging part of calculating the total hours for payroll. This calculation includes total hours an employee has worked, leaves taken, and overtime calculation. This area is most prone to mistakes for a human count. The manager needs to double-check every detail to confirm the rightfulness of payroll. Thus we can assume how much time consuming this can be.
Reporting
After calculating attendance, department wise monthly reports indicating the time in, time out, worked hours, overtime hours, missed attendance, and the corresponding salary is finalized.
Let us now dig a little deeper and find out the functionalities of the cloud-based attendance solution.
How to Choose Right Solution for Your Need?
There are many attendance solutions with outstanding functionalities but choosing a perfect one that fits your business needs is another challenge. Here are some of the characteristics that your digital solution must ensure
Automatic Environment
Digital attendance management must guarantee flexible and automatic processing right from attendance capturing to payroll calculation. Once configuring the policy, the system must function accordingly.
Scalability
Some of the solutions comes inbuilt with the HR human resource solution. However, you can buy modules according to your need on a subscription basis. Your platform provider must ensure a flexible subscription without any drawbacks.
Centralized
A centralized platform can control the data of different departments right through one server. The head manager can manage all the ongoing processes and make regulatory changes throughout the office.
Mobile Support
Modern solution comes with an attendance app facility that enables attendance regularization and approval at your hands. Like ESS login, you can access it and enjoy the same features with the same efficacy as the platform. Employees can apply for attendance regularization on the go and notice the application approval. Even managers with their login can update the application through mobile with a single touch.
What Are the Features of Modern Attendance System?
Attendance using Face Recognition
When an employee is punching online during work from home, it might not be necessary that the right person is punching. To know if the same person is punching, face recognition, or say selfie punch is introduced. Simultaneously, along with punch, the employee’s selfie is also captured for precise authentication.
Employee Tracking
Consider your employee is on a client meeting out of state, and you need to know his/her location to keep track of the visits. Geo tracking attendance enables employee tracking for each location visit via GPS points. It can be used for eliminating location and time thefts.
Geo-Fencing
Giving online punch access to employees may result in marking attendance from outside office. But with the Geo-Fencing facility, you can mark a fence around your office to authenticate attendance. Employees can be allowed to punch in/out within this boundary only, eliminating location theft.
Get Started With factoHR’s Online Attendance Management Software Today
factoHR cloud based attendance management system unify and automate all facet of employee time and attendance management.
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