HR Software – Modern Solution For India’s SME’s
Automate your HR management processes with FactoHR’s HR software and empower your employees with a self-service option to help them manage their time efficiently. The software offers modules that are integrated to provide seamless processing throughout the software with an increased working efficiency of your HR and employees’.
What is HR Software?
HR Software is a platform that automates processes from hire to retire to boost both HR and employees’ productivity. Human Resource Management Software is designed to ensure a more focused environment with automated and integrated modules like recruiting, onboarding, time and attendance, performance, payroll, and many more to ease out HR’s process for better decision making. Whether a large or small organization, this solution automates and integrates all the operational and strategic tasks of an HR. Your HR can make perfect and efficient business decisions while the system can take care of all the functional requirements with minimum intervention.
Features of our Human Resource Management Software
FactoHR provides you a wide range of modules that will ease out HR’s business functions. The solution helps out in self-onboarding, tracking attendance and leave, process payroll, loans, expenses management, remote employee monitoring, and much more added features of face detection and tracking. It is not the limit; the system provides powerful AI-enabled chatbot and analytical options to manage the functions more productively. In short, FactoHR embraces every end-to-end process of HR to alleviate the burden off their shoulders. Study all the enlisted modules that efficiently manage your end-to-end HR functions.
Why Choose HR Software to Improve Productivity?
The increased use of automated software in HR technology has gradually reduced the human elements from the HR department. FactoHR provides an HR Software that is specifically designed for the modern generation workforce and SMEs. Along with automating Human Resource Activities, the software nurtures and helps the employees to develop and achieve performance goals with improved efficiency. With an enhanced user interface and seamless integration, it supports an HR to lessen the burden of the human resource management system and help focus on actual decision-making and operational requirements. Leave the time-consuming inconsistencies, errors, and corrections far behind with our software and make your workplace well organized and employees more productive.
Recruitment and Hiring
Recruitment and Hiring are configured as one of the most challenging functions of Human Resource. It calls for setting up a process till making a new hire that eventually leads towards business growth. Again it is not easy to find worthy candidates, and if you can find them, it is not guaranteed that they pass your test. You have to dive deep into the ocean of social media, job sites, and references to find a suitable candidate. Other than that, you must continuously work on designing the recruitment process and upgrade it time-to-time. Our hrms software solution eases your hiring process with automated workflow. The module provides
Raise manpower requisitions and configure the workforce requisition list that entails various details about the job profile, vacancies, status of approval, and much more to handle your recruitment process efficiently.
Module linked Job posting
Post and Manage your job postings on your various social media platforms, websites, and share the same within the internal company network to achieve multiple ways of hiring through seamless integration.
By integration of meetings and interview schedules with the calendar, the manager can gather the information about the schedules arranged on the go without any clashing of schedules.
The system helps you gather feedback from your candidates about the interview process to enhance your hiring decisions and upgrade your interview techniques for future hires.
The system enhances to give a customized workflow for the overall interview process, including the interview schedule, current stage, the status of approval, and the interview result. You can mark the interview based on set parameters.
Employee data is the most precious one, and any error in such data may lead to consequences. Human Resource Management encompasses many responsibilities. It might happen that in the hurry of completing tasks quickly, your HR abruptly creates a mistake. Let your new hires enter their data into the system independently and prevent any chances of errors through the self-onboarding solution. Help your newly hired candidates take with them the best class first day experience in your office. Our HR Management Software Module Provides
Start with Minimum
To help an employee self-on-board, HR needs to enter minimal information like Name, Employee Code, and Email Id. Other data can be captured in self onboarding by the employee.
Once the employee finishes entering onboarding details, the system actively generates reminders to the manager to review, approve and complete the onboarding and start with the post onboarding processes like Induction, Policy review, and Product Training.
Design your own set of letters or use our software’s inbuilt letters like joining letter, confirmation letter, resignation letter, and many more to assign it to the employees.
As soon as the employee onboards, the asset assignment section will help you out with assignments and further management of assets like Laptops, mobiles, SIM Cards, etc. to the employee. Also, store the details about various assets, their quantity, and lost assets.
Core HR is said to be the central framework that entails various day-to-day functions of employees. The core HR module provides automated features for seamless and streamlined management of core functions. The core HR embraces modules for
- presence and absence tracking of an employee with added remote monitoring attributes to enhance the workplace environment with current and post COVID-19 scenario,
- employee master to store and manage the primary and sensitive information with a fully secure environment which is popularly known as the Human Capital Management,
- salary processing feature for smooth transaction of salaries right from the main account to employees’ accounts in a single click,
- user-interactive dashboards to review necessary details quickly in a compact format plus the business analytics to boost up your business productivity,
- E-resignation filing and checklist formation for quick FNF and resignation.
- iOS and Android compatible mobile hr software to boost productivity along with mobility.
Human Capital Management
Management of Human Capital is as essential as other business functions. HCM encompasses details like Employee’s company information like Name, ID, Branch, Category, etc., CTC and Payroll Structure, Family Details, Work-anniversary and Birthdays, and much more. To manage this data, along with improving the productivity of your workforce, is again to be kept in mind. To address this information peacefully and constructively, you need a system that helps you store the same whenever and however you need it. What our HRIS software system includes
Information at a glance
All the information like personal details, company details, etc. entered during the self-onboarding process can be accessed centralized, at a glance through the software itself, thus no need to store the document in hardware.
A categorized view of the employee is possible to enhance viewing capability. It becomes easy to search for an employee based on the corresponding department, branch, and category.
You can access any past data history of employees with effective date and time and details of who changed them, when, and why.
Track Employee Life-cycle
With the human resource management software, you can track an employee’s entire life cycle from hire to retire in a hassle-free way.
This feature allows you to save, share, and manage employees and the company-related documents, including joining, identity proof, and policy documents.
Multiple Salary Structure
As Job wise employee’s salary may change, the system facilitates you to store and review the remuneration and CTC structures for efficient processing of Payroll.
You and your employees can get an enhanced view of the whole organizational chart. This chart is a visual representation of associated reporting and approving manager, linked department, head of the department, CEO, etc.
Global and Intuitive Dashboards
Dashboards are a way of representing information in a compact format. When your system includes many modules, it becomes hard for you to dive in deep to find something, which is time-consuming. Dashboards include some of the main modules neatly combined to get through your work quickly. With inbuilt charts, you can always add or remove various charts as per your requirements. This dashboard also shows analysis from every viewpoint to study your business functions. Here’s what our hrms software solutionSame as hiring, resignation exit clearance management is also a much essential business function. No employee can wait much longer after filing for FNF, and it is HR’s responsibility to initiate and complete the task as soon as possible. Filing a resignation application, creating a clearance checklist, gathering the assets and dues, clearing the reimbursements, and finalizing the resignation processes are not easy to manage physically. Our solution guarantees online resignation from one single screen enabling your employee a smooth finishing experience. Take a look at the most promising features of this module.
The calendar chart shows the details of the month-wise list of holidays, leaves availed and status of any leave, and attendance information.
Employees can regularize their attendance with good remarks without going deep into the system.
An employee can review their salary, YTD earnings, and corresponding statutory details. While an HR/CEO’s dashboard provides department wise salary information.
Dashboards provide active reminders for any employee’s work anniversary and birthdays to keep them updated.
Same as hiring, resignation exit clearance management is also a much essential business function. No employee can wait much longer after filing for FNF, and it is HR’s responsibility to initiate and complete the task as soon as possible. Filing a resignation application, creating a clearance checklist, gathering the assets and dues, clearing the reimbursements, and finalizing the resignation processes are not easy to manage physically. Our human resource software solution guarantees online resignation from one single screen enabling your employee a smooth finishing experience. Take a look at the most promising features of this module.
Your employees don’t need to write long and unnecessary emails to their managers for resignation. Instead, they can be facilitated by the software’s internal resignation application feature. It also saves the manager’s time rather than wasting it in searching the mail in the flooded inbox.
Efficient checklist creation
With the help of this solution, it is simple to create a checklist for the exit process for smooth processing. As the solution provides combined information management, you can efficiently gather the information needed for checklist creation.
Assigning finishing tasks
The remaining functions like an asset or due return, reimbursement handling, etc. can be initiated and given to the employee to get it done within a few time. The software helps you ensure that no tasks remain before your employee leaves.
Does your HR get tired of entering every employee’s details during onboarding, replying to every employee queries, conveying announcements, etc? Then, employing a cloud based hr software that provides an inbuilt ESS option for your employee can help your HR get through this. Employees don’t need to ask HR or managers to receive any reports, payslips, providing applications, and other such works physically. Instead, they can now get all the necessary information through their ESS portal. See what our ESS portal has for your employees
Through the ESS portal, employees can be notified whenever their co-employees have their birthdays or anniversary to enhance employee-employee engagement.
Employee’s mood is essential to know as it can affect the amount of work done on a day. The system helps the manager see each employee’s mood throughout the day to make things work on that particular day. On the other hand, if the mood is dull, managers can help employees solve any queries and relieve their mood.
Other than biometrics, the employee can mark their attendance online from their ESS login itself and can review attendance details. They can regularise the same in case of any missed punch or other remarks.
It is easy to create various reports like employee details, payslips, income tax reports, etc. from the portal itself. An employee doesn’t always have to knock their HR for the same and wait for their response.
On the go modules
As we have already discussed, an employee with the ESS portal doesn’t have to ask their managers every time. Like attendance, the employee can generate their leave and travel application, reimbursement claim request, performance review feedback, etc.
The HR or manager can broadcast their announcements to the required employee with efficiency without calling out for meetings for small news or updates, increasing productivity.
Same as the online ESS portal, you can use the ESS mobile app for continuing your work on the go. When you are far away from the office, it becomes easy to stay updated with the mobile app. The mobile based hr software app provides the same features but in a compact and interactive user format and helps you access your information remotely. That’s not it. It enhances many more features for you, which are detailed below.
In our mobile app, an employee can check their entire profile in a beautiful view to ensure data correctness.
Our Factobot answers every query and FAQ to help you with each section of the mobile app for ever-lasting user experience.
We provide our app in both Android and iOS compatible devices and with the same features so that your work never stops just because of your device’s incapability.
It will now become easy for HR and managers to share files and documents amongst their employees within the application only through the Plug me feature.
You can validate your employee’s punch with their selfie or location tracking to be secure from any time thefts during working from any distant location. It will free you from the constant tension of work being done.
Submit Application anytime anywhere
While the ESS portal can restrict you from submitting applications and generating reports from any location, the mobile app does not. An employee can now apply for leave, travel, etc. from any site and at any time. They can apply from home without disturbing their work hours. How productive!
When you have a considerable number of employees, it becomes essential to track and store their attendance, working hours, and the amount of work completed that indirectly helps in calculating their performance. Let your employees anticipate that they have someone noticing their work and time. It doesn’t look like spying; instead, it can engage and encourage them to work to their full potential.
Your biometric devices that take in the punches can be configured and integrated with the solution to help you store that information which is available centrally to your server. It gives you an efficient way to manage and use the data whenever required.
Configure based on time-zone
It is possible to change the servers’ time zone as per the location to store correct details the same as when recorded. Also, if you have offices located over a range of cities, the system can be configured easily to save your time in calculations of attendance.
You can create a range of shifts based on departments and manage the same for the bulk employee to efficiently manage your attendance tracking. Even you can create a whole roaster for more precise tracking of employee attendance.
Either on a client visit, during work from home, or inside/around office location, it is possible to track your employees. You can locate them and let them mark attendance restrictively.
Leave management is another function to look after to manage your employee’s leave. It is essential to provide time-off benefits against their productive output, along with managing unnecessary absenteeism. Leave your leave management calculation totally up to our online human resource management software to conclude the Salary calculations in a hassle-free way. Features of our leave modules to enjoy are
Detailed policy configuration
You can configure your leave policy on a wide range of parameters, including early going, late coming, sandwich, and much more, to flexibly provide controlled benefits to the employees.
FactoHR software’s calendar is integrated to employee’s leaves to let them calculate how and when to apply for leave is beneficial to them. In general, they can plan leaves right from the beginning.
With our HR solution, you can design a hierarchy of approval workflow. Without the consent of all the managers, the employee cannot avail of leave.
Once any leave application is submitted into the system, the authorized manager gets a notification for the approval process. It helps them to save their time rather than swimming into the flooded inbox. And as soon as the approval status changes, the employee is notified at the same time. Thus, the online hrms deliver on-time notifications eliminating the missed requests.
Like every SMEs, you must be considering payroll as complicated management. What if we say there is a system that not only eliminates payroll error but also turns down and replaces the burden of calculation with just one click. Not only this, but the system can guarantee your employees a payroll with all benefits applicable that is statutory compliant and with integrated accounting, bank integration, payslip management, and much more. Here is the glimpse of our cloud based hr solution’s payroll module features
With our entirely seamless integrated environment, process your payroll on time with high efficiency without calculating work hours, workdays, or other attributes. The payroll module automatically intakes the attendance and leave data and generates payroll with a single click.
Our hr online system solution promises to provide statutory compliant salaries to your employees with all the benefits included. You can be relaxed from the anxiety of configuring salary calculation physically or finding a payroll expert.
Our HR management solution promises complete integration with accounting systems to store and manage all your company’s payroll activities for well-organized and thorough reports for statutory audits.
Integrated Bank Accounts
As our HRIS solution readily integrates with your common or different bank accounts, it provides a simple way to transfer salaries from the main account to all the employee’s accounts simultaneously without system break down.
You can generate various payroll reports like reconciliation reports, salary register, consolidated register, final settlement report, fixed pay report, and bank funding file..
Travel & Expense Maintain
It is easy to get caught up in travel, location, and claim amount thefts by your employees. You cannot confirm the proof of bills and receipts that the employee submits is in validation with their exact location. With our expense management module that enables us to track employee location when traveling, you can validate their expense claims and visits. It also allows us to set up a flexible policy that intakes every aspect from booking tickets, eligibility criteria to reimbursements, and claim settlements. Look at how hr online system module works
Employees can apply for advance requests for corresponding travel to another state/city. The HRI software also entertains Group travel, book tickets from integrated booking sites based on the eligibility matrix.
Expense Claim & Reimbursements
To claim expenses and reimbursements, the employee needs to submit a claim request and validate the same by uploading suitable bills. The system leaves you with effortless expense management by self-calculating all the reimbursements by validating all the expenses against travel as soon as applied for the same.
Set expense caps on claims by various parameters like traveling distance, time, destination, etc. also enforce claim limits by miscellaneous employee categories.
The performance of your employees is directly linked to the goals and missions of the company. The measurement of when and how an employee performs the work, along with efficiency, lets the company achieve its goals in a minimum amount of time. But the measurement is not that easy. Employees are tested on various strategic areas and performance indices, which can be set in the form of monthly, weekly, bi-weekly, or yearly (less likely) targets. Physically it is hard to link the work amount with the targets for a considerable amount of employees. You may miss out on a few employees or interchange the targets of two employees. But human resource management solution can let you get over these mistakes within a few seconds. See how FactoHR helps you calculate the performance
A single job function may have a varied number of areas over which performance should be measured. Physically analyzing these areas, discussing with the employee, and assigning them to take up a considerable amount of time compared to software. The system can compile each performance area’s information, based upon work hours and work amounts, thus generating KRA and KPIs.
Create an atmosphere of competitiveness among employees to bring out the potential performance and promote a healthy environment.
The review can be taken from colleagues, managers, clients, and services. These reviews may be weekly, monthly, or at any time interval. You can also set a multi-level review cycle for an in-depth and thorough analysis of performance by every manager in a hierarchical format.
Based on a review of the last few KRA or KPI, managers and employees can see visual representation to study the performance ratios and conclude if it decreases or increases. The manager and employee can discuss the success ratios.
Powerful analytics helps you scan and study how your business functions work and what you need to accelerate the business’s growth. You can explore most of your business strategies with graphical representations. With factoHR’s HR analysis tool, get reports of various measurements right from the global dashboard section. Here we have included all the types of analysis that our human resource software solution can help you with
Department wise, you can generate an analysis of the performance of an employee over a range of periods to study the overall performance of the department, which links to the company’s performance.
The salary analysis provides a comprehensive study of gross salary calculations, deductions, the final distributed salary of any employee and a department.
Employee Retention analysis
You can see the study of joined vs. the resigned employees to know the employee retention rate. You can analyze if you need to work upon increasing the retention rate.
These studies are physically impossible to calculate without software, or you might get trapped into a lot of time to calculate. And this kind of analysis helps you make your business functions work efficiently and scale up with every step.
With the current scenario of COVID-19 has a high impact on business productivity. Most businesses are moving towards accepting the work from home solutions to tackle this situation. In short, home is now becoming a new-age office environment. And to track employee’s productivity, attendance, and working hours, businesses are using such solutions to track employees from distant locations. Remote Monitoring helps to cut down the inefficient management of attendance and increase the employees’ productivity while staying at home. See how such monitoring functions
When working remotely, you might have permitted employees to mark attendance from a remote location. But to ensure that employees are present and working, this attendance can be validated with their selfies. When in the office, the employee can use their mobile to punch in with selfie and location authentication with lesser down the usage of biometrics to enable a safe working environment.
It is utmost necessary to build up a system that ensures employee safety and decreases surface contamination. Our HR management mobile app supports tracking attendance via liveliness detection (detecting live face every time when capturing attendance) and kiosk mode for more precise and correct attendance tracking that too from a remote location.
Geo tracking enables you to track your employee’s location wherever they are present. This tracing is generally useful for on-field working employees like at site or client meetings. Along with the exact location, you can view the location history and route.
Create a virtual boundary around the office or any remote location within which only the employee can mark in attendance. This feature doesn’t aid the location thefts and enhances your attendance system.
Our HRMS solution provides an inbuilt timesheet option to store the records of employee working hours with every detail. You can keep an eye on the amount of work, thus helpful for analyzing the job done from a remote location.
Why choose FactoHR
As FactoHR is recognized as the best HR software, our trust expands to 150+ corporates in India. FactoHR platform stands out as an agile, robust, scalable, and still a simple, user-friendly solution for all-in-one business functions’ suite to cater to your HR needs. Our HRMS solution provides you with unmatched and cutting-edge features that will enable you to monitor employees remotely in the current changing workplace environment. It also provides you with ready to use restful APIs to integrate various modules and systems together.
Frequently Asked Questions on Human Resource Software
How much does the HR software cost?
Human Resource software generally comes with per employee cost along with the main base price, which is to be paid monthly. While these prices may differ from one software vendor to another, the average remains to be 70-80 ₹ per employee per month and 5000-7000 ₹ base price. The pricing ranges differ based on the modules and feature the company selects.
How does HR software work?
HR software helps alleviate the human resources burden by streamlining the routine employee administration tasks from hire to retirement. The tasks like storing the attendance, leave and travel, measuring performance, onboarding, recruitment, payroll, loans, etc., can be made smoother to achieve.
The solution reduces the time required in the manual, repetitive tasks to half by automating those. As the tasks are performed using a cloud-based solution, the company eliminates the requirement of papers, thus empowering the management to achieve more strategic targets speedily.
What modules does an HR software cover?
As the software helps reduce the repetitive tasks of an HR, all the necessary functions handled by them are now performed by the system. Thus the modules that a Human Resource Management Software covers are:
- Applicant Tracking
ATS assists employers to attract some of the best talents in the industry and efficiently manages the whole recruitment process.
- Human Capital Management
Storing, managing, and updating the employee’s information is essential from the view of the management. Due to the secured environment of the solution, management and employees can manage such information more securely.
- Visual Analytics
It is essential to compare the previous results to the current ones to review the output and targets achieved. The system offers visual insights into recruitment, performance, and other options.
- Onboarding employees
The onboarding process holds the utmost importance as it stores the employee information, which must be correct from the beginning. An efficient HRIS system ensures the employees enter accurate data during the easy onboarding process.
- Generating reports and payslips
The solution helps the company to go paperless with the inbuilt generation of various reports covering all the modules and payslips after the salary processing.
Business on which scales does human resource software support?
Every business can leverage the benefit of the HRMS, whether it is small or large scale. The functions automated by the solution are all common to the organization regardless of their size; thus, they can employ such software to eliminate the mistakes and work up faster.
What are the benefits of HR software?
The HR solution platform offers some excellent features to the organization according to their needs. Here are the major benefits that may power up your organization’s working.
As most of the tasks of the business are automated, you don’t need to hire separate individuals to perform similar tasks. This way, the recruiting and payment costs of such individuals are reduced.
- Streamlines functions
Various human management processes like recruiting, paying, FNF settlement, etc., can now be accomplished with the automated environment of human resource solutions. Human Resources and managers don’t have to waste their time as the processes are already pre-defined in the system.
- Eliminates Paperwork
As all the processes are accomplished in the system, the organization can reduce the use of paper for employee information like document storage, history, certifications, and benefits received. It also eliminates the time to manage such a huge pile of documents for every employee by storing all the information at the centralized server location, which is secure.
- Employee performance
With inbuilt functionality of defining and storing the KPI, the managers can track the performance of their teams to observe the accomplishment of the targets. The organization can also implement 360-degree feedback in real-time. With monitoring of KPI, the employees can achieve their targets at an efficient and fast rate.
- Secured HCM
The employee data that is stored in the system remains secured into the cloud space, and thus, managing the hardcopies is never a task now. Moreover, such information can be directly available in a centralized cloud server if an organization has more than one branch.
- Employee Self Service
By empowering the employees with the self-service portals, managers reduce their work pressure by transferring all the less critical tasks to the employees. With their own portal, employees can submit applications and receive the approvals without knocking their superiors.