Auto Capture data with OCR
Do your employees spend lots of time in unproductive activities like filling out expense details?
- No worries!! Now factoHR travel expense module helps you to keep bills digitally as well as extract all relevant information from the bills you upload.
- Just take a picture of your bill, upload as Smart Receipt, Our system will extract, and auto-fills relevant information for you.
- Using Employee Travel Expense module and Smart Receipt, your business can reduce process time by 80%.
100% Configurable Expense Policy
Do you feel you have lost control over your employee travel expense?
- With our configurable expense policy set up, you can customize and enforce your company’s policies.
- With factoHR you can configure the hierarchy of employees, department, location, etc.
- With policy enforcement, a business can have full control over employees expenses.
Speed up Multi-hierarchy approval
Do your employees bypass the approval process?
- With factoHR, approval of expense claim will be decentralized and online.
- Set up your approval work-flow as per company’s hierarchical structure and manage a multi-level approval process efficiently.
- Make employees life easy with instant approvals as per defined work-flow and get notified whenever any subordinate register for claims.
- Employees can check the status of their claimed expenses with Employees Self Service (ESS) or Mobile Application and also gets confirmation mail on approval.
Do you have a trail of total expenditure approved/rejected?
- You can easily generate reports of the actual v/s eligible expense of your employees.
- With the help of the audit trail, you can have a complete track of approvals made by multiple managers.
Pay employees based on a mileage rate
Is mileage claimed by employees correct?
- Set the policies to claim mileage according to the designation of employees, rates/KM, etc.
- Configured policies can help control the expenses which increase the transparency among employees.
Manage Multi-currency expenses in one system
Do you find the problem while paying your employees in multiple currencies?
- When employees plan for an abroad trip, they can set their spending currency option and claim accordingly.
- Your employees can claim the reimbursement amount in any currency, but they will be reimbursed in their base currency.
Reduce Manual Entry through Accounting Integration
Do you enter all business expense claims manually in accounting software?
- Forget about the manual entries of expenses in accounting software as data can be passed to software by generating accounting Journal Voucher file.
- Easy integration of your business expenses with existing accounting software like Tally, SAP, QuickBooks, Microsoft Dynamics GP, Netsuite can eliminate manual entries for the finance team and increase their productivity.
Eligibility v/s Actual Expense
Are you aware of your employees exceeded the business expense budget limit?
- Compare employees eligible as well as actual expense to analyze all business expenses.
- factoHR helps you generate a deviation report which reflects eligibility as well as actual expense to identify reasons behind unnecessary expenses and also align actual expense with the budget.
Do you still pay employee expenses in parts?
- factoHR helps you to pay claimed expenditures in bulk with just a few clicks.
- It generates a bank file to transfer approved amount and make the process for bulk payment easier.
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