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Superannuation Fund Management Solution

factoHR’s comprehensive superannuation fund solution enables fast and efficient administration of the superannuation management.

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What Is The Need Of A Superannuation Fund Solution?

A Superannuation Fund Solution is a platform that manages the superannuation (SA) funds – an organizational pension program created by the business for the benefit of its employees. Funds deposited in the SA account usually grow without any tax implications until the employees’ retirement or withdrawal. With the growing nature of the companies, it becomes difficult to keep a track of every employees’ SA funds. In such a case, platforms like such can assist the organizations by performing varied functions like membership management, LIC fund management, ease of accounting, and investment management.

Accounting


Make complex accounting easy with the help of our superannuation trust software and complete audit in a hassel free manner by getting all accounting reports in a single click.

Bank Receipt/Payment

Process various bank receipt and payment transactions quickly with minimum manual working.

Bank Reconciliation

Take help of our bank reconciliation module to reconcile your bank with bank statement for better fund management with less efforts.

Contra

Availability of contra entry option to manage multiple inter bank transfers.

Journal

Auto posting of various journal entries like monthly contribution, member interest posting, accrued interest, reversal of accrued interest, amortization etc will helps in improvement of working efficiency.

Ledger Report

Extract ledger report in bulk or as per requirement with different format.

Voucher Report

For record keeping, generate/print all types of voucher in bulk as per your requirement.

Trial balance

Get trail balance on real time basis as per your requirement ranging from 1 to 4 level.

Revenue Account

You can generate revenue statement on real time basis to check the profit or loss as on date.

Balance sheet

You can generate balance-sheet on real time basis to check positions of your trust assets and liabilities.

Cash flow

Plan your investments in advance with projection of income & expenditure for each month.

Investment Management


factoHR superannuation fund application will help you to Manage Investment effectively and increase yield of your fund if investment if managed in house:

Investment Evaluation/Purchase
In case investments are managed in-house, take help of our investment evaluation module to compare multiple securities and to take decision which is best to buy. Also process purchase transaction once purchase is done with security wise effect.

Interest Accrued

You can generate Investment accrued report for all investments with provision to pass accrued JV automatically.

Investment Yield

Take decision of interest distribution based on interest yield details for your investment corpus.

Interest Summary

Get details of total interest received during any period in summary format.

Mutual Fund / Equity Purchase

Separate module designed for mutual fund and equity purchase transaction as having different nature than fixed interest rate investments.

Investment Amortization

You can configure Investment amortization method as per your requirement and can pass auto amortization JV for account finalization.

Investment register

Generate script wise register to check flow of investments during the year i.e opening balance, addition, deletion and closing investment balance as on date.

Investment Summary

Use investment summary report to check total investment holding as on date in a compact format.

Mutual Fund / Equity Management

Remove excel with our advance mutual fund and equity investment module where you can process all transactions related to mutual fund and equity with lesser manual working.

Mark to Market Facility

Get rid of complex mark to market profit or loss calculation for mutual fund and equity investment done with automated system to calculate the same on single click.

LIC fund management


If funds are managed by LIC, Get rid from time consuming LIC fund management activities as system will help you to manage your LIC fund in effective manner.

LIC Annuity Tracking

You can track LIC annuity purchased for employees.

LIC interest upload facility

Upload facility available for member wise LIC interest if funds are manged by LIC.

Annuity Purchase Report

Ease of generation of member wise Annuity purchase report in one click.

Multiple LIC scheme

Employee wise Scheme selection and scheme wise fund allocation will be allowed if investment is done in multiple LIC scheme.

Scheme wise contribution uploading

You can upload LIC scheme wise contribution if there are multiple LIC scheme.

Membership Management


Managing members become easy with the help of our membership management tool.

Monthly Contribution

Make monthly contribution upload process easy with file uploading option and accounting effect.

Settlement Application / Payment / Covering letter

Process Superannuation settlement transactions as per payment option selected by members with taxation effect. You can also generate all required document for employee communication.

1/3, 2/3 commutation

Process superanuuation settlement transactions with all types of options like 1/3 commutation,2/3 commutation, full refund or full pension.

Member interest Calculation

You can calculate and post SA interest with member wise effect in quick manner. In addition, also get provisional interest report to know the interest liability in advance.

Transfer in application/Receipt/Covering letter

Get an updated status of transfer in application anytime with the help of our transfer in module. Also process receipt entry having member wise effect once amount is received.

Transfer out application/Payment/Ann-K/Covering letter

On time processing of transfer out application and payment become possible with an effective tracking mechanism. Also, get post payment documents too like covering letter, payment voucher, etc.

Member’s SA statement

You can generate SA statements as per your requirement. Also, share the same among employees with email facility.

Employee Self Service


Empower employee with direct access to information.

SA Balance

Check SA balances as on date any time.

SA Statement

Generate SA statements for current year or past financial years as per requirement.

Settlement Application

Availability of online settlement application for left employees. Employees can also check application status with this functionality.

Nomination Updation

Add or update nominee details for SA fund separately through online mode.

Mobile Application


Provides flexibility to access information from any where, any time through single touch.

Superannuation balance 

Access Superannuation balance anytime anywhere.

SA statement

Members can generate SA statements as well as per their requirement any time.

Nominee details

Updation of nominee detials for SA fund separately is possible now through mobile application.

Other Unique Features

RTGS/NEFT letter

Availability of system generated RTGS/NEFT letter for all types of online payments.

e-TDS return

Generate e-TDS return that can be directly validated through FVU utility for return submission.

Month/Year Locking facility

Ensure data security by locking any particular month or year once audit is completed.

Annual slip sending through Email

Distribution of PF statements among members is mandatory as per EPFO once the interest rate is finalized. Annual slip sending through Email helps in such distribution in a timely manner.

Interest Liability Report

Check interest liability any time without posting member interest.

Audit Trail

Availability of Audit trail feature to secure your database by tracing any unauthorized changes or deletion done by any user.

User Define Letter generation

Generate various covering letters as per your requirement with the help of dynamic letter generation functionality.

SMS/Email Functionality

Send Email or SMS for all types of member related payment transactions.

Role / Rights

Define what roles and rights to be given to different users as per their work profile for day to day activities.

Reminders

Get various reminders for the critical information like Interest due, maturity due, Pending applications, Bank reconciliation, Uninvested Balance etc.

Import bulk transactions

Use functionality of import bulk transactions for various transactions to improve efficiency in routine transactions.

Maker/Cheker and approver facility

Control user activities by setting authorization level for maker, checker and approver for all types of transactions and master creation.

Mutual Fund Purchase

Make investments in various types of mutual fund as per EPFO guidlines directly from factoHR platform as it offers real time NAV & Scheme data, portfolio tracking and integrated accounting solution.

FAQs About Superannuation Fund

What is Superannuation?

The literal meaning of the word superannuate is to retire due to age or infirmity. Superannuation (SA) benefit is an advantage offered by the employer to its working-class employees. It is an organizational pension program created by the company for the benefit of its employees. Some businesses like to call it ‘the company pension plan.’

How does your software provide membership management?

factoHR’s superannuation solution provides ease of membership management by giving straightforward options to upload monthly contribution files and record the same in the books of accounting. It processes the SA settlement transactions as per the members’ payment options and generates the documents required for employee communication.

With this solution, you can get all the necessary options regarding the commutation, refund, or pension in the process of superannuation settlement transactions. Rapidly calculate and post the SA interest for the individual members and get provisional interest reports to know the interest liability in advance.

Using this system, you can get real-time updates of the transfer in application and process receipt entry of every member on the receival of such amounts. Besides this, you can instantly process the transfer out application and payment to get the payment documents for the same. This system also allows you to meet the organization’s prerequisites and share them with the employees through emails.

Does your software help in LIC fund management?

Yes, you can overcome the time-consuming LIC fund management by allowing the system to manage your LIC fund effectively by using our software. This solution allows you to keep track of the LIC annuity purchased for the employees. You can upload the interest given to individual members for LIC managed funds.

It assists you in generating a member-wise annuity purchase report with just one click. You can select the schemes applicable to the individual employees and allocate funds to such plans when your organization invests in multiple LIC schemes.

Is ease of accounting a benefit your software provides?

With factoHR’s superannuation fund management solution, you can simplify the complex accounting procedures and enable a hassle-free audit by getting all the accounting reports with a single click. It allows you to process the inter-bank transactions conveniently with minimum effort. You can reconcile your bank statement to ensure that your banking and business activities harmonize.

With this solution, you can enable automated posting of recurring journal entries to optimize the data entry processing. Extraction of bulk ledger reports with various formats to suit the needs of your organization. Similarly, you can generate bulk vouchers to enhance the record-keeping as your requisition.

To know more contact sales@factohr.com

Can I manage investment through your superannuation software?

Yes, with this superannuation module, you can enhance investment management and yield. This solution allows you to compare and analyze the investments managed in-house to assist the best buying decision to process the purchase transaction.

With the assistance of this system, you can:

  • Generate the accrued investment reports
  • Pass accrued JV automatically
  • Receive assistance in analyzing the interest yield details
  • Get a summary of the total interest received
  • Get separate modules to accommodate the mutual fund and equity purchase
  • Configure investment amortization methods
  • Generate a register to record the flow of opening investment balance, addition and deletion
  • Get a compact investment summary report
  • Process all the transactions related to mutual fund and equity

What can factoHR’s mobile application for superannuation do?

factoHR’s mobile app for superannuation fund management provides flexibility to access information from anywhere, at any time, with just a single touch.

Your employees can generate SA statements as per their convenience and requirement. They can update the nominee details for the SA fund separately using the mobile app.

You can schedule a demo at https://factohr.com/schedule-demo/

Do you provide an employee self-service portal?

Yes, you can make your employees feel empowered as you give them access to essential information. With the ESS portal, your employees can check the SA balances of any particular period throughout the financial year. You can permit your ex-employees to review the application status and carry out a settlement for the same online. They can edit or update the nominee details for superannuation funds through the ESS portal.