12 Best Time Management Tools And Applications

Best Time Management Tools

Time is a crucial resource nature has provided us with, and managing it sure is an art. It is vital to have proper time juggling skills, especially with very many distractions around us. In order to let anything grow, you have to put effort and give it time. The same happens with our goals. It requires an immense amount of planning and organizing to achieve the goals you want to tackle. Handling your time may be complicated and challenging to achieve, but it will be a cakewalk once you make time handling effective and a habit.

Time management doesn’t really teach us to manage time, but us. It all comes down to how perfectly we utilize each minute of the day that we get. This is exactly what proper time management helps us with. It will help enhance our work habits, overall work performances and eliminate procrastination. Doing so will better our concentration on our duties, which will ultimately lead to us focusing less on distractions. All it requires is our focus, and it will reap the best results.

Active planning and organizing is the pathway to increasing your fruitfulness and energy towards work. Once you learn how to do so, there is no stopping you. Better and precise time schedules would lead to you taking more tasks than usual, which will lead to you functioning as productively as possible.

What Is Time Management

Time management can be referred to as the process which allows us to focus more of our time on our duties and goals and less on the distractions around. It is basically the art of learning how to divert your time and energy to the things that matter and think less about the ones that don’t. It teaches us how much time to give to each activity we accomplish in a day and how to divide it equally among all of those activities.

With a good timesheet management software by your side, you can assign an exact time to each of your goals and achieve them effortlessly and with less time than before. By planning, you can also save time for your personal interests and invest it in activities you like. This provides you with a more suitable personal and professional life balance and allowing you to spend your hours on the things that matter to you.

It aims towards minimizing procrastination and lends you a hand in learning about exactly how much time to provide for each activity. Time efficiency teaches you about the significance of crucial duties and unimportant duties.

Best Time Management Tools

Google Hangouts

The days when the staff had to pass around letters just to communicate with their superiors and leaders are long gone. That process is now replaced by time management tools, one of which is Google Hangouts. It is a chat platform wherein team members can talk and connect on video and audio conferences from anywhere, at any time. It is also equipped with offline communication so that the work doesn’t pause. Users can exchange videos, pictures, and GIFs with each other on chat and form a group with almost 150 admins. It is available in Windows, Mac iOS, Android, and iOS.

Clockify

Clockify allows its users to track the hours they use doing each of the duties they have added to the application. This lends a hand in following your daily routine and whether you were fruitful enough based on the activities carried out. It then provides tips and techniques to help finish the ones that take time a bit faster and put that extra time into the tasks that matter.

Clockify lends you two time management hacks. First, it provides a timer on its main page, which you have to start before beginning each task and press end only when it concludes. The second is that it lets you manually enter the hours you spent on each duty. It then generates reports that help you determine how active you were. It is available on Windows Linux, Android, and iOS.

Scoro

Scoro is a software that is specifically made for single and team time management. It provides us with facilities like hour tracking, work recording, team management, etc. Its top features include generating work performance reports, sales reports, monitor hours spent on tasks, project administration, activity scanning, generating salary invoices based on the time each employee has finished working, etc. One added benefit of using Scoro is that it aids in combining time tracking with project management, therefore improving collaboration and making it less challenging to handle team-related activities in the organization. It is available on the web.

Remember The Milk

Remember the Milk encourages its users to finish their duties on time. It helps us remember our chores and pushes us to mark them off the list. It lets you add activities, manage sub-activities that are part of bigger ones, and set reminders for essential duties which are to be finished a day, week, or a month later. It then reminds us a day or two before it is scheduled to happen.

This smart system knows the difference between professional duties and personal duties, and it allows us to set a separate time for both. Some of the duties that are repeated daily are automatically added to your everyday list. You are free to modify them if there occur any changes in the tasks. Remember the Milk is available on the Internet, Chrome, Mac, Linux, Windows, iOS, Android, Blackberry, Apple Watch, Firefox, and Safari.

ProofHub

ProofHub is a powerful time management tools that eliminates the need for all other types of tools used by an organization. It is used by giants like NASA, Netflix, Nike, Pinterest, and many more. It efficiently manages to run all of a business’ tools under itself, so there is no need to use individual ones. Its features include team and single task management, online collaboration for honest feedback and idea-sharing, quickly viewing project content using its various features, etc. It is available on the web and also via a mobile application for Android and iOS.

Toggl

Toggl yields its users with time analysis, giving them a clear idea about how many hours they have to spend exactly on which activity to finish it on or before time. Its uncomplicated design and analysis process leads us to achieve practical time juggling skills. It also comes with team-based project management features for superiors and the staff to work on assignments together which helps them track the time the team spent working on the same. Except for that, it also has time-saving features inbuilt. It is available on the desktop, Android, and iOS.

Nifty

Nifty allows you to stop switching between Chats, Tasks, Docs, Calendar and Meeting tools. You can bring your team and clients together in one simple, yet powerful app. It is trusted by thousands of remote teams such as Apple, VMware and IBM. You can set a visual timeline for your big-picture goals and build team alignment by automating progress as tasks are completed. You can also flexibly organise, prioritise and manage daily work with a high level of detail using Kanban, List and Swimlane views. It is available on the web and also via a mobile application for Android and iOS.”

Dropbox

Dropbox is the most simplest way to transfer files from your desktop to any mobile device. It is available for free and is packed with a convenient user interface, unlike the others. This reduces time-wasting a great deal because it provides the means to share files on the go from any location at any time through its phone application feature. Apart from its Desktop application, it is available both on iOS as well as Android. This easy file-sharing tool saves your time and boosts your productivity.

Google Tasks

Google Tasks allows its users to add, correct, and control all the tasks that are fed to it. All the activities you add on it can be controlled from any mobile device synced with the desktop version. Its features include providing us with creating select lists that are only meant for crucial activities, setting up final dates and reminders and tracking them for priority duties, breaking certain significant activities into smaller ones, etc.

Because it is a Google app, it will self-sync itself with other Google apps like Calendar, Gmail, etc. It will select dates and tasks on its own from those apps and help you view them in the taskbar. It is available on the Web, Windows, macOS, Linux, Chrome (extension), Firefox (extension), Android, and iOS.

Forest

Forest is an application that enhances our focus and doesn’t let it wander even for a minute. It encourages us to finish our to-do list and not procrastinate.

It starts with you blocking the sites that could cause you interruptions. Then, you plant a virtual plant seed on the application, which will grow every 30 minutes while you are busy with your activities. If you lag behind your duties or open the sites you have blocked, the tree you grew virtually will wilt and die instantly. But if you handle finishing all the tasks you thought you would in a day, you can grow an entire virtual forest in the application. This will make your activities enjoyable by shifting your focus on a different thing and checking up on it every now and then.

If you earn and spend virtual rewards on the app, the team will contact its partners, Trees for The Future, to plant a real tree under your name. It is available on Chrome and Firefox as extensions and Android and iOS as mobile applications.

Epic Win

Epic Win takes managing your everyday activities to another level: it turns your duty completion into a game. After you add all the tasks you are supposed to finish in a single day, it will remind you to accomplish them on time, or your virtual version of the game will suffer its repercussions. If they are completed on time, you will receive coins and rewards for the same. Every time you check an activity off your list, the virtual you will destroy it. The game also provides levels, like every other game, which will upgrade once you finish all the tasks. It is available on Android and iOS.

My Daily Planner

My Daily Planner is a virtual planner that helps you engross in your mundane tasks and plan your workday ahead of you. It enables you to differentiate between essential and non-essential tasks, set reminders for deadlines on activities, plan priority tasks, add items using voice control, breaks big duties into smaller ones, manages group activities in different sheets, and check things off the list once finished. It also allows you to save a permanent record of all the items you have crossed off the to-do bar so that you can check on them whenever you want to. It is available on Windows and Android.

Trello

Trello is the greatest available team collaboration application that lets you create separate cards for each duty that you need to finish. The cards are then divided into three parts- yet to complete, ongoing, and finished. These cards help you direct on finishing your duties. It also supports easy file and picture sharing for teams working on the same assignments and allows virtual talks and comments for the same. It is available on the web, Android, and iOS.

Time Management Statistics

  • When asked people about managing time and tasks, 18% go for an online system, 33% use a to-do list, 24% use the email inbox, 12% have a daily diary, and 25% just take up the most important task without a proper approach.
  • Regardless of the online applications and various strategies, there are only 17% of employees who schedule and monitor their time properly.
  • An average employee is distracted about 60 times in a day, and it takes approximately 2 hours/day for them to recover.
  • It is a good idea to complete the ongoing task instead of multitasking at the workplace, as it decreases productivity by 40%.
  • Giving at least 10-12 minutes to plan routine activities during the day’s beginning saves 2 hours of your time and effort.

In Conclusion

The time management tools and apps mentioned in the list above are the finest and the most used and will up your activity and time control game tremendously. While some of these applications cost money, some of them cost no money and are available on almost every platform. All you have to do is select the one that best suits your needs and watch it boost your productivity.

Shubham Joshi

Shubham Joshi is an experienced content marketer. Passionate about training and development programs, he is always ready to help colleagues and customers by representing concrete ideas and methodology. Beyond work, he is well-equipped with problem-solving abilities.

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