Accurate and Automated Attendance Management System
factoHR captures attendance from onsite, on field, and work from home teams in one integrated system and sends verified attendance data straight to payroll, so you don’t need to reconciling registers, spreadsheets, and biometric logs at the end of every month.
4.9 Rating on Google
Years of
HR Expertise
4000+ Businesses Trust factoHR as Their HRMS Provider
Employee experience that scales as your organization scales.
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What is an Attendance Management System?
An attendance management system records and manages employee attendance, working hours, shifts, overtime, late arrivals, early departures, and absences. It applies attendance policies to employee time records and provides accurate data for payroll processing, leave management, compliance, and workforce reporting.
From First Punch to Final Attendance
Attendance is not a one-time task; it is a daily cycle that closes at the end of each month. factoHR connects all six attendance stages, reducing the need for manual reconciliation at month-end.
Capture attendance in multiple ways, with every punch stored centrally.
Verify who punched, when, and where using reliable attendance data.
Automatically apply rules for working hours, overtime, breaks, late arrivals, and shifts.
Approve regularizations, shift changes, and overtime through defined workflows.
Auto-reconcile paid days, overtime, and loss of pay with attendance.
Generate absenteeism, overtime, shift, and statutory reports on demand.
Approve regularizations, shift changes, and overtime through defined workflows.
Auto-reconcile paid days, overtime, and loss of pay with attendance.
Generate absenteeism, overtime, shift, and statutory reports on demand.
Centralize Attendance across Every Work Location
Attendance data captured from biometric machines, WhatsApp messages, emails and spreadsheets, and none of it reconciles. factoHR brings every punch into one system that payroll and compliance can rely on.
- Supervisors send attendance on WhatsApp and attendance of field staff received via email.
- Attendance is calculated manually before every payroll cycle.
- Proxy punching happens and nobody can prove it. Salary is paid for hours that were never worked.
- Muster roll, overtime and leave registers are maintained in excel manually.
- Shift changes and attendance regularisations are approved over calls and mails.
- Every punch is stored in one system, whatever method was used.
- Attendance is calculated and processed automatically using punches, leave, weekly offs, and holidays.
- Face verification, geofencing, and geo tagging confirm who actually punched and from where.
- Statutory registers are generated from live attendance data.
- Requests move through defined approval workflows with full history.
Attendance Policy Software
Set Your Attendance Rules Once, Apply Them Everywhere
Attendance rules differ by grade, department, plant, and state, and they change over time. factoHR lets HR configure these rules directly in system, so a policy change does not become a development request.
Work Hour Rules for Every Working Pattern
Configure fixed timings, flexible hours, and shift-based work hour calculation. One organisation can run different working patterns without separate systems.
Overtime and Comp-Off Rules
Define who is eligible, at what rate overtime is paid, the maximum hours allowed, and how comp-off is earned and used. No need to calculate overtime manually.
Break and Late-Coming Rules
Set break types, paid and unpaid breaks, and the treatment for late coming, early going, and short hours. The same rule is applied to everyone, on every day, without HR intervention.
Sandwich and Weekly Off Rules
Configure how weekends and holidays falling between leave days are treated. Long-weekend calculations no longer become a point of dispute at the end of the month.
Shift Management Software
Plan Shifts and Rosters without a Spreadsheet
Manufacturing, healthcare, retail, and logistics teams run around the clock, and their rosters change constantly. factoHR handles shift creation, assignment, rotation, and change requests in one place.
Create Any Shift Pattern
Set up fixed, rotating, split, night, and weekend shifts with their own timings and rules. Complex shift structures do not need a separate roster file.
Assign Shifts Individually or in Bulk
Assign a shift to one employee, a department, or an entire location in a single action. Rostering a large plant stops being a day’s work.
Automate Roster Rotation
Define a rotation pattern once and let the system move employees through it. Nobody has to rebuild the roster every cycle.
Shift Change and Swap Requests
Employees request a shift change or swap, and managers approve it from the app. Changes reach the attendance record immediately instead of a supervisor’s notebook.
Attendance Capture
Capture Attendance the Way Your Workforce Actually Works
A plant worker, field sales executive, and remote employee do not mark attendance the same way. factoHR brings multiple attendance capture methods into one system, so employees can mark attendance in a way that fits how they work.
Attendance Regularisation
Fix Wrong Punches Before Payroll, Not after
Punches get missed, devices fail, and on-duty travel gets recorded late. factoHR gives employees a structured way to correct their attendance and gives HR a record of every approval.
Employee-Raised Regularisation
Employees submit a correction with a reason from the web portal or mobile app. HR receives all the requests at one place instead of chasing emails and messages.
Approvals for every Attendance Exception
Route punch corrections, overtime, comp-off, late coming, and early going through their own approval flows. Each exception is decided by the right person rather than adjusted in bulk at month end.
Multi-Level and Maker-Checker Approvals
Send a request to the reporting manager first and then to HR, as your policy requires. Corrections are verified before they affect paid days.
Automatic Escalation
Escalate requests that are not acted on within the defined time. Attendance closing does not stall because one approver was travelling.
Payroll Integration
Keep Attendance and Payroll in Sync
In many organisations, attendance and payroll are managed separately, forcing HR to manually reconcile and transfer data. With factoHR’s integrated platform, verified attendance flows directly into payroll without repeated data entry.
Automatic Paid Days Calculation
Paid days are calculated automatically using punches, leave, holidays, weekly offs, overtime, and comp-offs. So HR stops spending time manually preparing monthly attendance summaries.
No Export, No Re-Entry
Attendance data flows directly into payroll within the same platform, reducing the need to export spreadsheets, transfer files, or enter the same data again.
Loss of Pay Applied by Policy
Loss of pay is calculated based on configured attendance and leave policies, helping HR apply deductions consistently across employees.
Overtime Calculated as Per Policy
Approved overtime hours are calculated using the rates and rules configured in your policy, making overtime processing more consistent and easier to verify.
factoHR Advantage
Everything You Need for Modern Attendance
From Fia AI, kiosk mode to on field employee attendance tracking, factoHR brings every attendance method into one system.
Attendance without Buying
New Machine
Use the factoHR mobile app in kiosk mode to capture attendance without waiting for new biometric hardware.
- One shared tablet or phone per site
- Start attendance quickly at new locations
- No need to purchase new hardware
- Contactless face attendance
Meet Fia AI, Your Everyday
Attendance Assistant
Fia AI helps employees mark attendance, get answers, and handle routine attendance queries without depending on HR every time.
- Face verification for attendance
- Ask about leave, shifts, and attendance
- Get answers from attendance data
- Reduce repetitive HR queries
One System for Office,
Plant, Field, and Home
Use different attendance methods for different work environments while managing everything from one system.
- Office and biometric attendance
- Work-from-home and hybrid punching
- Geo-tagged field attendance
- Factory shifts and overtime
- Multi-location attendance policies
Know Who
Punched and Where
Verify employee identity and punch location to make attendance records more reliable and easier to validate.
- Face verification at punch time
- Geofenced attendance
- Selfie, time, and location evidence
- Supervised kiosk punching
- Attendance exception tracking
Statutory Compliance
Keep Attendance Records Compliance Ready
Attendance records are not only a payroll input, they are a statutory obligation. factoHR helps maintain attendance history, registers, overtime records, and audit trails in one place.
Muster Roll Maintained Automatically
The muster roll is generated from live attendance data rather than written up separately. There is no gap between what happened and what the register shows.
Attendance and Overtime Registers
Generate attendance and overtime records by period, employee, or location. HR can retrieve historical records when required instead of rebuilding them from spreadsheets and files.
Working Hours and Overtime Controls
Configure working-hour, shift, and overtime rules based on your organisation’s applicable policies and statutory requirements.
Ready for the New Labour Codes
Update working-hour, overtime, and attendance policies through system configuration as applicable labour requirements change, without rebuilding the attendance process from scratch.
Attendance Analytics
Turn Attendance Data Into Actionable Insights
Attendance is the most frequently generated data in any organisation but the least used. factoHR helps HR and managers track absenteeism, overtime, attendance exceptions, and shift coverage so they can spot patterns and act faster.
Live Attendance Dashboard
See who is present, absent, late, or on leave across teams and locations in real time. Managers get a clear workforce view without checking with employees or supervisors individually.
Daily Attendance and Exception Reports
Review daily attendance along with missing punches, short hours, late arrivals, and other issues. HR can identify and resolve issues before they pile up at the end of the month.
Absenteeism and Overtime Trends
Analyse recurring absence, late coming, and overtime patterns across employees, departments, and locations. Trends become easier to identify before they start affecting workforce planning.
Shift Coverage and Roster Adherence
Compare scheduled shifts with actual attendance to understand staffing gaps and roster adherence. Managers can quickly see where planned workforce coverage does not match actual attendance.
Biometric Device Integration
Works with the Devices and Systems You Already Run
factoHR connects with 200+ biometric and access control devices, including fingerprint, card, and face-recognition systems. Attendance punches sync automatically and flows directly into factoHR’s Payroll, Leave, Attendance, and other HR processes reducing repeated exports, and manual data entry.
Built for Every Role
One Attendance System, Five Different Jobs Made Easier
Attendance touches the whole organisation, from the person punching in to the person signing off workforce cost. factoHR gives each of them what they actually need.
HR Team
Set attendance, shift, and overtime policies once and let the system apply them across grades and locations. Month-end closing becomes a review rather than a reconstruction.
Managers
Approve regularisations and shift changes from the phone and see who is present right now. Approvals stop waiting for someone to reach a laptop.
Employees
Punch, apply for regularisation, and check your own attendance record without calling HR. Routine attendance questions stop becoming HR tickets.
Leadership and Operations
Track attendance trends, shift coverage, and workforce utilisation across sites. Staffing decisions are made from live data instead of last month’s summary.
Simplifying Attendance & Payroll Across 10+ States
Mr. Ramani
factoHR enabled us to manage attendance and payroll across 10+ states with ease. Its mobile-first design and 100% uptime made HR operations simple and scalable.
5.0
Using factoHR for three years to manage attendance and employee modules. Simple, reliable, easy to use, with support deserving special appreciation for being responsive and helpful.
Years of HR Expertise
2.7M+
Employees
4000+
Customers
20+
Countries
Connected HR Platform
Attendance Connects the Rest of factoHR
Attendance data is used by almost every other HR process. Keeping it on the same platform removes the repeated updates and reconciliation that separate systems create.
Payroll
Paid days, overtime, and loss of pay reach payroll without an export. Salary is processed on verified attendance rather than a summary sheet.
Leave Management
Approved leave and attendance are read together when paid days are calculated. Leave balances and attendance records stop disagreeing.
Timesheet
Track project and billable hours alongside attendance for the same employee. Client billing and payroll use consistent time data.
Core HR
Employee records, categories, and reporting structure drive attendance policy assignment. A transfer or promotion updates attendance rules on its own.
Turn Attendance Data Into Payroll-Ready Records
Capture attendance across office, field, remote, and shift-based teams in one system. Automate attendance rules, reduce manual reconciliation, and give payroll the accurate data it needs on time.
Frequently Asked Questions
How does an Attendance Management System Work?
An attendance management system records employee attendance through methods such as biometric devices, mobile apps, face recognition, or web-based punching. It applies configured attendance rules to calculate work hours, shifts, overtime, leave, and attendance exceptions.
Can Attendance Software Integrate with Biometric Devices?
Yes. Attendance software can integrate with supported biometric and access-control devices to capture employee punches digitally. This reduces manual attendance entry and helps keep attendance records in one system.
What Attendance Methods Can Employees Use?
Employees can mark attendance using methods such as biometric devices, mobile punching, face recognition, kiosk mode, or location-based attendance. The available methods depend on the organisation’s attendance setup and workforce needs.
Can Employees Mark Attendance from Their Mobile?
Yes. Employees can mark attendance through a mobile app, making it useful for remote, field, hybrid, and on-site teams. Location-based options can also help organisations verify where attendance was marked.
Can Attendance Software Manage Shifts and Overtime?
Yes. Attendance software can support fixed, rotating, split, night, and weekend shifts, along with configured overtime rules. This helps organisations calculate attendance and overtime in line with their defined policies.
Can Employees Regularise Missed or Incorrect Punches?
Yes. Employees can raise regularisation requests for missed or incorrect attendance punches. These requests can then go through the configured approval process before the attendance record is updated.
How does Attendance Software Help with Compliance?
Attendance software helps maintain structured records of working hours, attendance, overtime, leave, and related exceptions. These records can support payroll processing and attendance-related statutory requirements.
Which HR Modules Can Attendance Software Integrate with?
Attendance software can integrate with modules such as Core HR, Payroll, Leave, Performance, Expense, Recruitment, Onboarding, and Exit. This allows attendance data to support connected HR processes without repeated data entry.