How to Use KRAs and Goals Successfully

how to use KRAs and goals successfully

Key Results Areas (KRAs) and goals are important tools for performance management, as they help organisations and employees to set clear, measurable targets and track progress towards achieving them.

What are KRAs

KRA is an abbreviation that stands for “Key Result Area”. It is a term often used in the business world to refer to a specific area of responsibility or focus within an organisation that is critical to achieving its objectives. A KRA describes a specific outcome or target that an individual or team is responsible for achieving. It is often used in the context of performance management and evaluation. Know more here.

What are Goals

In the context of performance management, a goal is a specific outcome or target that an individual or team is working towards. These goals are aligned with the overall mission and objectives of an organisation. They are set at the beginning of a performance period, and they provide a standard against which an individual or team’s performance can be measured.

SMART is an acronym that stands for Specific, Measurable, Achievable, Relevant, and Time-bound. SMARTgoal is a framework that is often used to set goals.

1. Specific:

Goals should be specific, so that employees know exactly what is expected of them. This includes identifying what needs to be done, who is responsible for doing it, and why it is important.

2. Measurable:

Goals should be measurable, so that progress can be tracked and evaluated. This includes setting quantifiable targets and establishing benchmarks for success.

3. Achievable:

Goals should be achievable, but also challenging. They should stretch employees’ skills and abilities, but not be impossible to achieve.

4. Relevant:

Goals should be relevant to the overall objectives of the organisation and aligned with the needs and priorities of the team or department.

5. Time-bound:

Goals should have a timeline for completion, so that employees have a sense of urgency and can track their progress towards meeting their targets.

By setting SMART goals, organisations can help employees to focus on what needs to be done, understand how their work fits into the bigger picture, and track their progress towards meeting their targets.

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Need for KRAs and Goals

KRAs and goals are key tools that organisations use to help their employees reach certain goals. They define what success looks like and how the performance of the employees will be measured against it. However, when they are not clear or objective enough, they fall short of being truly effective. To avoid this pitfall, you need to know how they work and why it’s important for your and your company’s growth.

1. Improved performance:

KRAs and goals provide a clear focus and direction for employees, helping them to understand what is expected of them and what they need to achieve. By setting specific, measurable targets, employees are able to track their progress and make adjustments as needed to improve their performance.

2. Alignment with organisational objectives:

They help to align the efforts of employees with the broader objectives of the organisation. This helps to ensure that everyone is working towards a common goal and that resources are being used effectively to achieve desired outcomes.

3. Increased accountability:

They provide a clear framework for evaluating and measuring performance. This helps to increase accountability and ensures that employees are held responsible for meeting their targets.

4. Improved communication:

They help to improve communication between managers and employees, as they provide a clear framework for discussing performance and setting expectations.

5. Increased motivation and engagement:

When used effectively, KRAs and goals can help to increase motivation and engagement among employees. By setting challenging, but achievable targets, employees are more likely to feel motivated and engaged in their work.


How to Make KRAs and Goals Work for Your Organisation

Key Results Areas (KRAs) and goals are important tools for performance management, as they help organisations and employees to set clear, measurable targets and track progress towards achieving them. When used constructively, they can improve employee performance and contribute to the overall success of the organisation. Here are some steps to consider when using KRAs and goals successfully:

1. Define properly:

It is important to be specific and clear when defining KRAs and goals. KRAs should be linked to the overall objectives of the organisation and should be related to the specific responsibilities of the employee’s role. Goals should be specific, measurable, achievable, relevant, and time-bound (SMART).

2. Communicate clearly:

Both KRAs and goals should be communicated to employees clearly and in a timely manner. This ensures that employees are aware of what is expected of them and what they need to achieve.

3. Provide resources and support:

Employees should be given the resources and support they need to achieve their targets. This may include training, tools, or additional support from management.

4. Monitor progress and provide feedback:

Regularly tracking and monitoring progress towards achieving KRAs and goals is crucial to ensuring that employees are on track to meet their targets. This can be done through regular check-ins, progress reports, and performance evaluations. Providing feedback on progress is also important, as it helps employees to understand what they are doing well and where they can improve.

5. Use a tool for managing:

Deploy a performance management software that can simplify creating and tracking KRAs at various levels of the organisation. It will also allow for individual employees to enter additional goals that they like to pursue further the organisational objectives. The tool can also generate meaningful insights for leadership to take actions as they deem necessary.

6. Encourage goal-setting at all levels:

Encouraging employees at all levels of the organisation to set goals can help to create a culture of continuous improvement and drive engagement and performance. This can be done through a goal-setting framework, such as OKRs (Objectives and Key Results).

7. Link KRAs and goals to rewards and incentives:

Linking KRAs and goals to rewards and incentives can help to motivate employees and encourage them to meet their targets. This can be done through performance-based bonuses, promotions, or other recognition programs.

8. Be flexible:

It is important to be flexible and adaptable when it comes to KRAs and goals. Employees may encounter challenges or unforeseen circumstances that prevent them from meeting their targets. In these cases, it may be necessary to adjust them to better reflect the reality of the situation.

9. Review and update KRAs and goals regularly:

Regularly reviewing and updating helps to ensure that they remain relevant and meaningful to employees. This can be done through regular performance evaluations or goal-setting meetings.

Using KRAs and goals effectively requires a combination of clear communication, regular monitoring and feedback, and a focus on continuous improvement. By following these steps, organisations and employees can work together to set and achieve meaningful targets, leading to improved performance and success.


Examples of KRAs and Goals

KRA: Increase customer satisfaction

• Goal: Increase customer satisfaction ratings by 10% within 6 months by implementing a new customer service training program and introducing a customer feedback system.

KRA: Improve employee engagement

• Goal: Increase employee engagement scores by 15% within 1 year by introducing a new employee recognition program and offering more opportunities for professional development.

KRA: Increase revenue

• Goal: Increase revenue by 20% within 2 years by expanding into new markets and launching new products.

KRA: Reduce cost of goods sold

• Goal: Reduce the cost of goods sold by 10% within 1 year by negotiating better prices with suppliers and implementing lean manufacturing practices.

KRA: Improve employee retention

• Goal: Reduce employee turnover rate by 15% within 1 year by improving employee benefits and offering more opportunities for career advancement.

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