On Roll / Off Roll Payroll

Employees are said to be an organization's best asset. On-roll jobs have traditionally been a company's method of employment since they provide employees with numerous benefits that make them feel safe. However, other people work for the organization on a contract or consulting basis.

They are off-roll employees, which means their pay is completely based on their work and excludes any bonuses. Employees on and off the payroll each have their own set of advantages and disadvantages. To make the best hire for your company's needs, you must first understand the fundamental distinctions between on-roll and off-roll personnel.

On-roll/off-roll Payroll pays its employees based on their work and contract. It is a means of paying employees electronically via direct deposit. Employees must have an online banking account and can qualify by setting up payroll deductions or direct deposit as a payment option. Once the organization has set up a Direct Deposit consideration, it may begin making all payroll payments online, eliminating the need for paper checks.

This article talks about the On Roll / Off Roll Payroll systems in detail, along with their advantages and disadvantages and components. Read more to know about it!

What is On Roll / Off Roll Payroll?

On-roll and off-roll are phrases used in payroll to differentiate between personnel who are directly hired by a company (on-roll) and those who get hired through a third party or contractor (off-roll).

It's worth noting that the phrases 'on-roll' and 'off-roll' may differ in different areas or nations, as well as individual work agreements and legal reasons. Organizations frequently use off-roll employees to address short-term or specialized staffing requirements, preserve flexibility, and handle unique projects. The distinction between on-roll and off-roll personnel in payroll aids in determining payroll processing, benefit administration, and compliance with applicable labor rules and regulations.

On Roll Job Meaning

On-roll personnel are those directly employed by the company and are often classified as permanent or regular employees. They have a professional relationship with the business, get paid wages, and are entitled to certain benefits and protections under applicable employment laws and corporate policies. The corporation handles their payroll, eliminates taxes and other statutory payments, and offers them benefits like paid time off, medical coverage, retirement plans, and other employee incentives.

On-the-job positions are common in the labor market because they allow for career advancement and wage increases, giving employees a sense of progression. They also offer security through consistent wages and other benefits. Employees in on-roll roles must pay their taxes and contribute to a provident fund managed by the employer to ensure their retirement security.

An employee in an on-roll position is entitled to a set number of paid leave days as specified in their offer letter. Also, the individual must provide a notice period before leaving the post. The employees and employees must understand the notice period recovery and calculations before implementing it. Similarly, the employer will offer the employee advance notice of a layoff or termination. This is where the on-roll is more secure.

Off Roll Job Meaning

Off-roll employees, often known as contractual or temporary workers, work for a third-party agency or contractor rather than the organization for whom they provide services. Off-roll employees may be hired for a specific project or a temporary duration, and they may operate under a fixed-term agreement or as independent contractors. Off-roll employees' payroll responsibilities are often handled by a third-party agency or contractor, who may be in charge of paying their salary, providing benefits (if applicable), and handling their employment-related obligations.

Off-roll employees may negotiate their hourly rates or assignment-based pay, but they do not receive perks such as allowances or insurance. Off-roll employees are compensated for their services but are not entitled to paid time off.

An off-roll employee is not obligated to a corporation and may resign without notice. Similarly, the employer may terminate their services without notice. Thus, off-role jobs provide no job stability.

Components of On Roll Payroll

  • Salary payments: This is where all the employees get their regular compensation. It is the money they receive for their services, normally paid once a month.
  • Attendance and leave management: These systems track employee attendance, leaves taken, and salary modifications.
  • Tax computations and compliance: Ensuring the corporation and the employee make proper tax deductions and follow the country's tax regulations.
  • Statutory compliance means adhering to government regulations governing employee benefits, leaves, time off, etc.
  • Basic earnings: This is the base amount an employee receives before any incentives or allowances. It is the basis of their earnings.
  • Allowances are supplemental payments for specified objectives, such as housing, travel, or medical expenses. These differ depending on the company's policies.
  • Benefits: These include employee advantages such as health insurance, retirement funds (EPF), and bonuses or incentives provided by the employer as part of the job package.
  • Deductions: This is money deducted from your salary for things like taxes, insurance, or employee provident funds (EPF) contributions. These deductions are either required by law or selected by the employee.

Components of Off-Roll Payroll

  • Contractual payments: These are made to off-site employees through their contracts or consultancy agreements. They may not follow the standard monthly compensation structure but may be based on the task accomplished or a predetermined charge.
  • Limited compliance requirements: Depending on their contracts, off-roll employees may have different compliance responsibilities than on-roll employees. They may also have different tax implications or rules.
  • Contractual terms: The employment or consultancy agreement establishes the terms of engagement for off-site staff, including the scope of work, length, and compensation structure.
  • Third-party payment systems: Payments to off-roll employees might be paid directly by the employer or through a third-party agency or consultancy firm that manages the contractual engagement.
  • Short-term or project-based work: Off-roll arrangements are frequently utilized for short-term or project-based work that requires specialized skills or temporary support but lacks the commitment of a full-time worker.
  • Employee benefits: Unlike on-site employees, off-site workers often do not receive advantages such as health insurance, retirement funds (EPF), bonuses, or other perks offered by the company to regular employees.

What Is The Main Difference Between On Roll and Off Roll Payroll?

  • Employees are included in the organization's on-roll payroll but not in its off-roll payroll. They work as consultants, freelancers, or for a consultancy or corporation.
  • Employee wages are directly credited by the organization where they work under on-roll payroll. In contrast, salaries are paid in cash, by cheque, or by a third party who acts as a middleman between the organization and the employees.
  • Employees' jobs are more secure under on-roll payroll, whereas they are unsecured under off-roll payroll.
  • Under on-roll payroll, employees must give a notice period of at least two days. In addition, the company will convey the notice time that employees must serve during layoffs. In contrast, employees are not forced to serve notice periods under off-roll payroll, and employers may terminate them without prior warning to employees.
  • Employees receive health insurance for themselves and their families under on-roll payroll, whereas employees are unsuitable for health insurance through off-roll payroll.
  • Employees with salary accounts under on-roll payroll are eligible for accidental coverage, whereas employees without salary accounts are ineligible.
  • As stated in the offer letter, employees are eligible for a specific amount of leaves per calendar year under on-roll payroll, whereas their compensation would be withheld under off-roll payroll if they are absent.
  • On-roll payroll provides employees with a set salary, whereas off-roll payroll provides remuneration daily.
  • Employees on the on-roll payroll are eligible for the Employee Provident Fund (EPF), whereas employees on the off-roll payroll are not.

Benefits of Hiring Third-party Payroll Service

A third-party service for payroll management can offer many advantages. According to stats by Learn G2, 33% of companies that use payroll services show more efficient and error-free payroll management. This is why all companies should consider the following advantages of hiring a third-party payroll service.


Organizations employ third-party payroll software to save money. In-house payroll software is costly, so organizations employ third-party software. Furthermore, by outsourcing payroll software, the company can cut its employment costs.


Third-party payroll system companies can handle payroll for organizations of all sizes, whether small, medium, or corporate. They have the capacity and facilities to handle the data associated with a company's changing needs.


Managing payroll in-house saves the organization a lot of time, which it may use for other productive operations. This also reduces the organization's resources.

Security of Data

Third-party solution providers are professionals who ensure an organization's data security. They utilize several tools to ensure data safety and security.


Payroll software vendors in India offer extensive knowledge and experience in payroll. Thus, the organization prefers to employ third-party software to prevent errors and ensure accuracy.


Third-party software offers a wide range of services, including direct deposits and simple access to information, giving organizations greater flexibility.

How Do You Decide If to Recruit for On Roll/Off Roll Payroll Positions?

With both On Roll / Off Roll Payroll positions providing a unique employee-employer connection, it is critical to understand your company's employment requirements. You should examine your operating budget and see if it can be altered to accommodate on-roll personnel, as their recruitment and onboarding processes can put a demand on your resources when compared to off-roll staff.

Determining whether you are looking for temporary work or a long-term position is also critical. This is where you must create a Payroll Calendar that helps you to monitor your timely employee payroll. Hiring on-roll employees requires you to pay at least the minimum salary, provide other benefits, and pay payroll taxes. Calculating the cost of one employee might help you assess whether you have enough budget for on-roll workers. If not, there is still the option of hiring for off-roll positions.

Advantages and Disadvantages of On Roll Payroll

Before recruiting an on-roll employee, you should calculate the return on investment. Calculating the amount of money you can earn with the help of the full-time employee's hours will allow you to determine whether paying a full-time hire's wage is financially beneficial to your firm.

Advantages of On Roll Payroll

  • Higher employee productivity: Full-time employees operate in a highly competitive but cooperative workplace setting. They are motivated to strive and exceed their peers to earn performance bonuses and advance their careers consistently.
  • Employee work consistency: Long-serving on-roll personnel can provide reliable estimates and projections due to their steady workload. This enables managers to maintain task uniformity across levels while reducing the chance of employees working overtime.
  • Trained employee recruitment: Trained personnel are familiar with your organization. While training on-the-job personnel can be time-consuming and resource-intensive, it often pays off in terms of the company's day-to-day operations.
  • Employee commitment: Because they work full-time, on-roll employees are extremely loyal to their employer. Working for multiple clients simultaneously does not create a conflict of interest.

Disadvantages of On Roll Payroll

  • Greater training requirements: Because full-time workers are a long-term commitment, you will need to devote significant resources to their training and onboarding.
  • Increased costs: Keeping staff on-roll can be costly. As their employer, you will be required to give benefits such as paid holidays and health insurance, which might result in large long-term costs.

Advantages and Disadvantages of Off-Roll Payroll

Advantages of Off-Roll Payroll

  • Cost savings: Hiring off-roll personnel can save you a lot of money on allowances, insurance, and paid time off compared to hiring full-time while maintaining a professional output level.
  • Skills: Many effective off-roll personnel are freelancers and consultants with a diverse range of experience. As a result, you can quickly hire off-role individuals with the appropriate expertise.
  • Employee work flexibility: acquiring off-roll personnel provides flexibility, allowing for the speedy recruitment of additional staff without the lengthy process of acquiring full-time employees.

Disadvantages of Off-Roll Payroll

  • Organisation Security Concerns: Off-roll employees sometimes work remotely, so be mindful of security problems. Giving freelancers and consultants permission to use the company's systems and papers is inherently risky.
  • Lack of employee commitment: Off-the-clock employees can sometimes be unprofessional and unproductive. They are not on your company's payroll but rather operate as independent professionals such that they may have fixed working schedules and respond only when they have time.


Recruitment of employees is one of the most important investments a company can make. Hiring off-roll staff might be a realistic option when a full-time hire is not financially feasible. Off-roll personnel give excellent value in cost and performance, but they are not always the perfect fit for a company.

You can use our payroll management software to handle employee payrolls. The software has extra features.

In an increasingly remote work tradition, both On Roll / Off Roll Payroll positions have their own set of advantages and disadvantages. While on-roll recruitment continues to provide traditional perks, the gig economy has provided firms with a plethora of highly trained off-roll consultants to hire. So, it is up to you to assess your company's recruitment needs and budget before deciding.

Frequently Asked Questions

How Are On Roll And Off Roll Payrolls Different?

Regular payroll calculates employees' working hours to estimate their compensation and deliver their salary on schedule. Following that, whether or not the employee receives benefits is determined by the payroll model (on-roll or off-roll) under which the individual is employed. If the employee is covered by the on-roll payroll model, then he is entitled to employee benefits that are in addition to his income or salary If someone is on the off-roll payroll model, he is not entitled to employee benefits and is solely compensated for his job.

How Much Does An Off The Job Employee Earn?

Off-roll payroll refers to someone who does not work full-time for a corporation but works as a consultant or on contacts. Because he or she is not on the company's regular payroll, the salary may be credited either directly or via a third party in this payroll method.

What Is The Definition Of Rolling Payroll?

It means you're on the company's regular payroll, earning fixed salaries at regular intervals, and eligible for perks such as health insurance, retirement plans, payments, and bonuses. Meanwhile, 'off-roll' refers to a different type of job.

What Is The Definition Of Off-The-Job In Human Resource Management?

Off-the-job training is a kind of education in which employees learn more about their jobs or the most recent advancements in their industry at a site other than their workplace. This type of training essentially enables people to do their jobs more efficiently.

What Is The Off Position?

A conventional switch's off position occurs when the contacts separate, interrupting the circuit and preventing energy from flowing.

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