What is Payroll Software ? - factoHR

Benefits of Using factoHR’s Payroll Software

Simplify your payroll tasks with factoHR secure, integrated and secure payroll software

Security is Priority

Encryption at rest, audit trail and fine access control give top-level security to your critical employee data.

Flexibility With Scale

Formula-based calculation, process customization, and unlimited component creation give you the flexibility you need now and in the future.

Fully Integrated

Payroll integration creates an incredibly polished user experience for all internal modules and external systems.

Payroll Software Mobile App and ESS Portal

Mobile App & Ess Portal

Self-Service for the Mobile Workforce

The next-generation mobile app and employee self-service portal allow employees to view compensation, income tax, and other relevant information on their mobile devices and desktops at all times.

More on Mobile App and Self Service Portal

View Salary and YTD Earnings

Employees can easily access and view their salary and get a summary of their gross earnings deductions with monthly net income. Also, employees can view their year-to-date (YTD) earnings in the form of graphs along with the monthly breakup. All this can be done just by logging in to the factoHR’s mobile app or self-service portal in a self-service way.

Download Payslips

Employees can not only view but also download past-year and month payslips in PDF format. factoHR also supports payslips in vernacular language so that your employees do not face any linguistic obstacles in understanding their salary calculation.

Declarations and Exemptions

Employees can choose an old or new regime, view their projected income tax and compare it with the actual deductions, and download statutory forms like 12BB and Form 16 using factoHR’s self-service portal or mobile app.

factoHR Payroll System Feature - Configure Payroll Process With Ease

Flexible Rule Engine

Configure The Process With Ease

Our formula-driven rule engine gives freedom to create unlimited earning or deduction components and flexibility to configure any type of salary structure based on industry or business type.

Create Multiple Payroll Groups

Managers who handle payroll operations can categorize employees into various payroll groups based on their payroll cycle, type, calendar to follow, and location. This makes it easier for HR to process the salary and ensures that no employee is left out or paid twice.

Configure Any Number of Salary Components

factoHR’s software offers flexibility in enabling the configuration of unlimited salary components. Add the components you want to provide, like basic pay, gratuity, bonus, ESIC, PF, etc. Separately set the calculation type (input) for the CTC structure based on a formula, percentage of total CTC, or fixed amount, along with the payout setup (output) based on pro-rate, not to be paid, or ad hoc amount for each component.

Customize Your Payslip Format

Your organization is not bound to follow a single payslip format that doesn’t fit your requirements. Instead, factoHR offers more than 15 payslip formats that have different layouts and sections, which you can choose as per your organization’s needs.

factoHR Payroll System Feature - Data Security

Data Security

Security by Design

Employee information maintained in our enterprise-grade Core HR system is stored in ISO-accredited and SOC Type 2-certified cloud data centers. Critical information like compensation data is protected with encryption at rest design.

Backup and Data Management

We conduct data backups every 4 hours, store them in different locations, and retain backup instances for up to a week. In any case of a data crash, the system will recover within 6 hours.

Scalable Architecture

The entire infrastructure of factoHR is built with scalability in mind and deployed on the Azure cloud. It can withstand varied loads of traffic, and it is capable of handling 2000 RPM per application server.

Real-Time System Health Checkup

We run dynamic application server monitoring and perform real-time system health checks with the help of in-house tools. In the case of failures, notification will be sent to relevant stakeholders for immediate action.

factoHR Payroll Software Dashboard

Payroll Processing

Run Payroll Quickly

Our wizard-driven salary process guides you at every step so you don’t miss any critical payroll input and stay worry-free.

Single-Click Payroll Process

With our list-driven process, you are just a click away from salary processing and will never miss out on any step during the pre-payroll or post-payroll process.

Off-Cycle Payroll Process

Using our off-cycle payroll features, make all the necessary payments that are not part of the regular salary process, like bonuses, incentives, etc. You can even issue off-cycle payslips to employees for whom it is processed.

Accounting Software Integrated. Quickbooks, Sap, and Tally Integration

Accounting Integration

factoHR Payroll System

factoHR integrated payroll software can cut your payroll processing time by half, where input from internal modules and output to external systems flow seamlessly. factoHR provides built-in integration with internal modules like attendance management systems, leave or expense management, external systems like banks, ERPs (SAP, Oracle, etc.), and accounting apps (Tally, Quickbook, etc.).

Configure Auto Payroll JV

Using our plug-and-play integration features, you can easily integrate with leading accounting systems or ERPs and auto-post JV without leaving factoHR. Alternatively, you can export JV details in Excel, XML, or CSV and upload them to your ERP or accounting system.

Bank Integrations and Transfers

Using a connected banking feature, you can directly deposit the salary payments to the employees’ bank accounts without leaving factoHR, or else you can generate bank funding files in the required format and upload via the bank portal.

factoHR Payroll Software Feature - Arrears Calculation Features

factoHR improved our productivity by 40%. Their payroll software allows us to process payroll on time, with accuracy, and give us ways to direct deposit employees salaries into bank accounts with connected banking for automated payroll and easy payment processing.

Mr. Devanathan Raghavan | Cycle Agarbatti

Arrears Calculation Features

Simplified Salary Arrears

Auto-Arrear Calculation

Retro changes or arrears are complex, tedious, and error-prone. Not anymore! factoHR payroll system keeps track of all retroactive changes made in attendance or compensation and automatically calculates statutory and other payments for you so you can stay worry-free.

Supports Various Scenarios

factoHR supports different arrear scenarios like missed attendance, unapproved leave, holidays, unclaimed overtime, and salary revision. Arrear statements can be generated to maintain arrear payment records with various details about particular employees.

Statutory Compliance in Arrear

The statutory calculation and deductions are automatically calculated at the time of arrears payment. The total number of arrears is also displayed so that all the pending payments can be added to the ongoing process and finalized for salary processing.

Statutory Compliance Feature

Statutory Compliance

Stay Ahead of Tax Laws

factoHR takes care of all your payroll compliance requirements, be it PF, ESIC, Professional Tax, TDS, EDLI, etc., with automatic calculation and ready-to-file reports, challans, and forms.

Income Tax

The TDS calculation gets simplified as the system auto-calculates it during salary processing. The employees can also attach proof of their investment declaration, which can be considered for calculation. Also, you can easily generate all types of income tax reports and forms like Form 16, Form 24Q, IT register, IT statement, IT report, and Income Tax Liability report from factoHR.

Provident Fund

Increase organizational operational efficiency by managing all the activities related to PF funds from a single platform. Configure your PF rules and PF wage components for salary calculations. Also, you can run PF arrears calculations by generating PF challan statements, ECR files, and PF and EPS reports for different payroll types.

Professional Tax

Generate professional tax and labor welfare fund reports and compute Form 5 and Form 5A state-wise as per the rules. With customized options, make complex calculations smooth and easy.

ESIC

Compute the ESI wages of employees for a period of 6 months, along with the calculation of arrears and generating the ESIC report and Form 7. Also, the ESIC file formed is in a format that can be directly uploaded to the ESIC portal.

Performance Linked Payroll System

Push Boundaries

Performance-Linked Payroll Solutions

The factoHR payroll system allows you to gauge employees’s performance by linking their goals and KPIs with their compensation. So, you are not just paying an employee’s salary but also tracking their performance.

Performance Management Software

Incentives Based on Different Performance Parameters

Pay employees according to their performance standards. For example, if a sales executive makes more sales than a specific amount, he will be eligible for a predetermined bonus percentage. First, set the parameters, and then, from Formula Master, configure the formulas for the different kinds of rewards and incentives you want to offer. If the employees work as per the set standards, they will be entitled to the respective incentive, and their salary will be revised based on predefined criteria.

Salary Revision Features

Salary Revision

Keep Trail of Salary Changes

With the factoHR payroll management system, employees can easily revise their salaries by keeping track of every revision. A minute change in compensation can be tracked to who made it and why.

Employee Loan Management - factoHR Payroll System Feature

Employer and Employee Convenience

Automate Advance & Loan Management

factoHR payroll software allows you to manage the entire advance and loan life cycle, from policy setup to eligibility calculation, auto-EMI deduction, and recovery of pending amounts under one hood.

Maintain Different Types of Loans

Offer your employees various loans, like personal loans, medical loans, or any other type your organization wants to offer. Configure various types of loans and set the loan interest type to be charged.

Loan Disbursement

Set up loan policies and eligibility criteria, and let your employees apply for loans themselves. Once the employee applies for a loan, the managers can reject it, approve it by mentioning the sanctioned amount, and track them till their recovery.

EMI Deductions

Employers can provide flexibility to employees in repaying the loan amount. Set the default interest rates, round off the principal recovery amount, and set the number of EMIs for auto-EMI deductions. Options are also available to stop EMI deductions for a month and carry them forward to the next month. Also, an extra EMI amount or advance payment can be made.

Start Your Payroll Automation Journey Today With factoHR

Request Free Trial

Release Payslip on SMS, Email and App - Key Feature of factoHR Payroll Software

Payslips

Generate & Distribute Payslips in a Snap

With localization support and different formats available, you can generate payslips as per your choice and distribute them on a mobile app, email, or by print.

Payroll Reports & Analytics

Be Proactive, Not Reactive

Reports & Analytics

Our 200+ pre-built payroll reports and Configurable report builder tool empower payroll teams to take data-backed proactive actions that positively impact your company’s bottom line.

Configurable Report Builder

With our Configurable report builder, you can generate reports as per your needs by selecting various data sources, choosing fields or columns you want in the output, applying filters, previewing the report, and exporting it in various formats.

Auto-Report Scheduler

With our auto-report scheduler, reports can be directly emailed to the concerned members at specific dates and times. You can also choose the report output type you want to send, such as PDF, Excel, or Word.

Frequently Asked Questions

What is Payroll Software?

Payroll software computes the amount paid to the employees and takes care of the rest. It handles end-to-end operations, from integration with other tools to keeping employee records. It is scalable, highly configurable, and easily integrated with other systems.

How does it works?

The payroll software needs inputs such as taxes, employee declarations, working hours, etc., to calculate salaries accurately. It should also automate payouts by crediting salaries into accounts or printing cheques. The software should be easily customizable and automate routine tasks for the company. Employees should find it user-friendly and have access to reports like payslips and tax projections.

What Are the Best Practices for Managing Payroll?

Payroll processing involves three main phases: setup, calculation, and processing. To automate the process, you must upload employee data, create salary components, and add details for each employee. The software will then compute salaries, disburse them on set dates, generate tax reports, file taxes, and provide accounting inputs.

How does it help organizations?

Payroll involves many complex calculations—hours worked, bonuses, leave, taxes, and deductions. These all contribute to accurately and timely paying employees. However, payroll software automates all these, saving HR time and ensuring smooth operations.

Benefits for businesses include:

Employee Satisfaction
Timely and accurate payments boost morale.

Confidentiality
Role-based access controls safeguard sensitive pay data.

Reporting
Generate reports from payslips to departmental expenses for informed decisions.

Business Insights
To optimize budgets and understand personnel costs by department or per-person cost.

Compliance
Automate calculations and reports to simplify managing tax and statutory deductions.

How does it help employees?

Employees deserve on-time, accurate compensation for their hard work. Late or incorrect payments disrupt financial plans and morale. Payroll software automates these processes, ensuring:

Timely Payments
Employees receive their salaries on time, every time.

Easy Access to Pay Details
Employees can view payslips and payment history through self-service portals, eliminating the need to contact HR for basic information.

Transparency
The payroll system allows employees to access self-tax projection services and other relevant details that promote transparency and trust.

What are the key features that organizations typically look for?

Organizations prioritize accuracy, timeliness, flexibility, and automation in payroll software. It should be transparent for both employees and management.

Accuracy
The software should accurately compute and handle complex calculations for employees, locations, and tax laws.

Timely Payments
This issue will be relevant because salaries should be paid accurately and on time.

Scalability
Software should be able to modify along with business growth or changing regulations.

Automation
Responsive tasks like calculations and payouts should be automated for HR efficiency.

Transparency
Transparent handling of salary components for both employees and managers helps reduce inquiries.

Switch to factoHR Payroll Management Software Today

FactoHR streamlines and automates payroll, saving time and reducing errors. Choose from our pricing plans and get a trial today.

Checkout Pricing

© 2025 Copyright factoHR

Request Free Trial