Organisations have traditionally managed attendance by manually collecting data via a paper register, an Excel sheet, or an enterprise application. All these methods are manual and require employees to input data by signing the register or entering data in the Excel sheet or the app. That data usually needed additional verification and approvals by managers and HR teams. The data along with leave data had to be converted into a usable format before uploading to other HR systems including Payroll. This cumbersome process came with a huge overhead of effort and cost due to frequent inaccuracies in payroll calculations.
Timely and accurate payroll is one of the key factors contributing to employee satisfaction and a better workplace experience. For that reason, large organisations prefer outsourcing the entire payroll process to third parties who are experts in this area. However, it is a huge overhead for small or medium-sized companies to simply outsource their payroll process. Many companies have understood that automating their employee attendance management in-house is a highly cost-effective way to get accurate data. This in turn will help run the Payroll also accurately.
In fact, many small and medium-sized companies have discovered that investing in an integrated cloud-based HR software system has many benefits that outweigh the initial costs in the long run.
Sometimes companies set up a manual process when there are only a few employees (under 10). Since everyone is busy doing their bit to help grow the business, there is little attention to HR processes. Most of the time HR department/professionals are busy trying to make everything work and ensure a smooth operation by performing the following tasks manually:
This continues until something breaks and impacts payroll or leave management.
Instead, companies should look to automate the attendance management process at the earliest possible.
A well-integrated automated attendance management system directly and positively impacts payroll processing for any organisation. The significant impact is as below:
Overall, automation together with an online HR system can help streamline payroll processing and provide more accurate, efficient, and reliable data for payroll calculations. An integrated HR system can ensure straight-through processing of the data along with storing it in a secured environment. Procure an online cloud-based HR system at the earliest so that your company’s efforts can be focused on improving and expanding core business.
Focus on the significant decision-making tasks, transfer all your common repetitive HR tasks to factoHR and see the things falling into their place.
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