factoHR helps many NGOs to improve their HR, Payroll and Attendance systems

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HR Function in NGO

The NGOs constitute the backbone of the country, and they too face the difficulties of HR management. As they grow, the complications in managing the information, payroll, attendance, leaves, performance, etc., of the scattered workforce becomes even challenging. Read this case study to know how the common challenges faced by NGOs can be overcome with factoHR.

In this case study, we have covered the following problems faced by NGOs

  • Information Management
  • Tracking Employee’s Activity
  • Leave Management
  • Documents Sharing
  • HR Queries
  • Manage Attendance

To know how factoHR can drive transformation in your NGO


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What is the Sick Leave Policy?

Sick leaves are used by employees when they cannot come to work due to their illness or any relatives’. Sick leave policy is a sample that states how much leaves employees can take, what the frequency to avail is, etc. Mostly the number of such leaves is fixed by the organization under the adherence of legislature laws. Pending Sick leaves can be encashed or carried forwarded as per the wish of the employer. It must be ensured that employees don’t feel any pressure of work during a particular time. The policy must provide a healthy kick-start with motivation to the next working day.

In This Policy, You Will Get:

  • The main purpose of the policy is to motivate the employee to get well soon and return to the company with the same productivity which he served before falling ill.
  • If the employee is disabled, he may be entitled for extended leave which would be granted on a case to case basis by the management.
  • If the employee is hospitalised for more than 24 hours, or disabled, he is entitled to submit a certificate of fitness to resume his duties.
  • According to the new definition of the sick leave, taking care of an ill family member is also considered an eligible reason for applying for sick leave.
  • In case of unused sick leaves, the employees are allowed to carry forward the same up to a certain period of time.
  • This feature also helps the employee to refrain from abusing the benefits of sick leaves.

Use Our Sick Leave Policy Template To Make Your Employee’s Sick Day More Comfortable And Restful.


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What is the Overtime Policy?

When the employees work above the scheduled working hours allotted to them and get minimum wages, it becomes essential to pay them for the overtime work done as per the pro-rate basis. The configuration and designing of attributes like how much amount to be paid, how much maximum overtime hours to be counted, compensation against worked overtime, etc. build up the overtime policy. This policy is designed to ensure that employees benefit from working overtime as per the government declared laws. This law also states punishment to be charged against employers not adhering to the law. Our overtime policy template will provide sample policy and insights about what key components to be kept in mind when designing the policy.

In This Policy, You Will Get:

  • The Overtime policy ensures that the employees are compensated impartially for the additional hours worked.
  • Such additional time is considered as overtime only when the employee has received the permission for the same from the employer/superior.
  • The overtime is granted keeping in mind the goals of the employee and their need. This may vary from case to case.
  • The company can also provide mandatory overtime which means the employee has to work extra for the allotted hours. Failure to do so without prior notice can lead to severe consequences.
  • An overtime cap or limit needs to be set by the company.
  • Overtime hours should be recorded precisely and the payment should be calculated accurately.

Everything You Need To Benefit Your Employees And Motivate Them To Work Productively With Our Overtime Policy Template.


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What is the Prevention of Sexual Harassment Policy?

With increasing gender equality in society and the increased opportunities for women in every field of work, it has become unavoidable to take preventive measures against sexual harassment. The weight of preventing sexual harassment lies on the employer. Therefore, employers are required by law to take steps to forbid and deal with molestation in the workplace. Suppose the employer has not taken all good steps to prevent and deal with harassment in the workplace. In that case, the employer may be responsible for any harassment, even if he was unaware that such harassment was taking place. The Prevention of Sexual harassment Policy includes all the provisions about steps to be taken when such an incident happens. The policy explains what harassment is, expresses all employees that harassment will not be tolerated, and sets out how employers and employees should react to harassment incidents. Having an anti-harassment policy doesn’t mean that there will not be harassment complaints or incidents. However, having an adequate policy and procedure, linked with anti-harassment training for all staff, will prevent harassment and encourage individuals who are the victims to come forward and guarantee that the problem is addressed rapidly and effectively. Get an easily configurable Prevention of Sexual Harassment Policy in the form of our Prevention of Harassment Policy.

In This Policy, You Will Get:

  • Procedure for filing a complaint.
  • The formulation of the Sexual Harassment Committee.
  • Resolution of such complaint.
  • Protection of the victim and witness (if any).
  • Steps to be taken if the complaint is made with malice.

Find A Detailed And Easy To Understand Prevention Of Sexual Harassment Policy Right Here.


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What is Travel Policy?

A travel policy is basically a company’s rules and procedures that outline how their employees should approve, book, and sponsor travel for business-related purposes. Corporate travel policies are normally created by the Finance Manager and the Travel Manager. They typically abstract things like if an employee can travel in business class, before how many weeks should they book their trips, or if there are certain precautions employees must take when traveling alone. Travel policies aren’t just rules. They shouldn’t be confusing and too restricting. Rather, travel policies can positively affect both travelers and business. Company travel policy is affected by how your company travels, who travels, and why they travel. However, there are some things need to be in any company’s policy. There are some challenges to the travel policies formulated in general. They are that the travel policies are challenging to understand, they are not enforced using technology, and they come across as overly bureaucratic. With our Travel Policy Template, you can overcome these challenges and have an easy-to-understand policy for your organization’s employees.

In This Policy, You Will Get:

  • Approved travel booking tools
  • Limit of cost of the booking (hotels, flights, ground transportation)
  • Notable exceptions or rules for costlier cities or routes
  • Reimbursement process
  • Permitted and not permitted expenses
  • Travel debriefing process
  • Travel insurance carrier
  • Duty of care vendor or procedures

Make An Easy-To-Configure And All-Inclusive Travel Policy With Our Travel Policy Template.


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What is a Leave Policy?

People are the extremely precious asset of an organization. Deficiency of proper leave management can lead to the unauthorized absence of employees from duty, lower productivity, fall in productivity hours, missing important targets, etc. These types of hindrances can be overcome with a proper Leave Policy Manual for employees in the workplace. For example, if any employee is on leave with no prior message, his/her work suffers as nobody is equipped for the unannounced absence. But on same terms, if an employee applies for leave beforehand in that case, the stakeholders are cognisant of it, and the entire team can manage the work in employee absence and no productivity is lost. Leave Policy Template, when enforced in the company, furnishes a common understanding between the employer and employee upon how leave can be taken while in service. An annual leave policy makes it clear what staff are and aren’t entitled to do. It also outlines how the holidays will be granted and any business periods where the holiday will be refused.

In This Policy, You Will Get:

  • The rules and provisions regarding leaves
  • The number of leaves allowed
  • The encashment of the remaining leaves
  • The procedure for the payment of the same

Make A Practical And Easy-To-Understand Leave Policy For Your Employees With The Help Of Our Leave Policy Template.


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What is Transfer and Relocation Policy?

The employees may be transferred or relocated within the country. When a company offers long-term employment to an employee more than fifty kilometers from the current work place, a company may offer a relocation package. Companies are supposed to provide their transferring employees with everything they need to relocate. These expenses usually cover the employee’s sound moving and other work-related cost. By offering transferees a relocation reimbursement, employers provide comprehensive financial and different kinds of relocation aids to free the employee and their family of the expensive load of relocation. A well-developed policy not only provides peace of mind as well as a payment to accept the job offer for the transferring employee but reflects positively on the company’s reputation for attracting top talent. The Transfer and Relocation Policy describes the organization’s Rules and Regulations concerning the transfer and relocation of the employee. It also contains the leave provisions that allow the employee to settle in the transferred or relocated area. Reimbursement provisions and provisions regarding exceptions are also included in this example template. With our Relocation Policy template, you can easily configure the terms to suit the needs of your organization.

In This Policy, You Will Get:

  • The benefits are, in no circumstances, receivable in cash.
  • The package will be offered for the employee only and not for any other family member accompanying him/her.
  • The provisions regarding Orientation Trip.
  • The provisions regarding Travel on Transfer.
  • Allowance regarding rejoining and temporary living assistance.
  • Exceptions to this policy.

Find A Well-Versed And Easy To Understand Transfer & Relocation Policy In Our Transfer And Relocation Policy Template.


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What is a Code of Conduct Policy?

A code of conduct outlines the behaviour that is considered suitable for the organization’s healthy working environment. In certain circumstances, the employee faces a dilemma where he comes across two or more equally appropriate options. In such case, the code of conduct will guide him by clarifying what the company expects from the employee. The code of conduct is a subset of the code of ethics and gives it a real-life application beyond what only seems like philosophical speculation. It also lists which specific laws are meant to be obeyed in the organization’s operations and the industry. This policy ensures ethical decision making and working in the environment.

A well-written code of conduct elucidates an organization’s mission, values, and principles, linking them with professional conduct standards. It is a central guide and reference for the employees to support day-to-day decision making. It encourages discussions of ethics and compliance, empowering employees to handle ethical dilemmas they encounter in everyday work. It serves as a vital reference, helping employees locate relevant documents, services, and other resources related to the organization’s ethics. A code of conduct serves three critical purposes: Compliance, Marketing, and Risk Mitigation.

In This Policy, You Will Get:

  • All employees are told to follow a code of conduct.
  • The employees should maintain a healthy and ethical working environment.
  • The consequences of practicing bribery and corruption in the organization.
  • Employees’ responsibility towards the assets of the company.
  • The procedure to manage ethical dilemma.
  • The Obligation of the employee towards any existing/ suspected malpractices within the organization.

Find Everything You Need To Include In A Code Of Conduct In Our Code Of Conduct Policy Template.


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What is Employee Referral Policy?

The employees know the needs and standards of the organization in the best possible way. Due to this reason, the employees may sometimes refer candidates for the vacant positions in the company. The company may reward the employee if the candidate referred by that employee is selected in the organization. This process, however, cannot be done as one wishes. The Employee Referral policy states the procedure for such referral, employee’s returns, and other rules and regulations that the employee must keep in mind. The company can use this policy as an assurance for the employees that the organization trusts their judgment. By definition, employee referral is an organized system that companies and organizations use to discover talented people by requesting their existing employees to recommend candidates from their existing networks. The Employee Referral Policy will provide a bonus to a current employee who brings new talent to the company by referring applicants selected and employed. Employee referral programs increase internal resources and networks to find unique job candidates.

In This Policy, You Will Get:

  • Employees are allowed to refer individuals who fit the given job description to the organization.
  • The referred candidate will have to go through the same recruitment process as anyone else.
  • The employee’s involvement is only limited to the submission of the resume. He is not involved in any other process.
  • The rules and the procedure for employee referral.
  • Guidelines for and Calculation of the referral bonus points.
  • Exceptions to the Employee Referral Procedure.

Find Everything About The Employee Referral Policy To Encourage A Better Referral Culture In The Organization, In Our Policy Template Example.


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What is the Grievance Redressal Policy?

Not every employee is teh same in the organization. While some employees will be highly satisfied, some may have grievances and disputes. Grievance Redressal manages employee dissatisfaction or complaints (e.g. favoritism, workplace harassment, or wage cuts). By establishing formal grievance handling procedures, you provide a safe environment for your employees to raise their concerns. The Grievance Redressal policy holds the process by which the employees can report such complications in order to receive a proper solution. Following the procedure and arriving at an appropriate solution helps maintain a healthy working environment. In the era where employees are considered an asset of the organization, having a Grievance Redressal policy helps decrease the turnover ratio of the employees. As an employer, it is best to manage grievances in a well-meaning and supportive way to avert unneeded escalation and negative feelings. The grievance handling policy allows you to determine and address unacceptable or unlawful practices rapidly. Get a pre-formulated and easy to configure grievance policy in our Grievance Policy Template.

In This Policy, You Will Get:

  • How employees can beneficially voice their complaints.
  • The nature of complaints that are included in the definition of grievance.
  • The process through which the employee can file a grievance.
  • The rights and responsibilities of the employee who is filing the grievance.
  • The rights of the employee against whom such grievance is filed.
  • The role of the company in solving such grievances.

Find Everything About The Procedure And The Employees And The Company’s Responsibilities Concerning Grievance Management In Our Grievance Redressal Policy Template Examples.