Employees are the biggest asset of an organisation. Well engaged employees supported by best-in-class tools and HR technology are motivated to perform to their fullest potential. This high performance culture enhances productivity and hence the company’s performance.
While your employees go about doing their best, they should not be inundated with multiple systems and cumbersome processes to complete essential HR related work. The key responsibilities of the Human Resources department are to ensure that the best people are hired, create an environment for them to be highly productive and provide them with timely remuneration. While doing all of this, HR will need employees to perform tasks like logging their time, manage leaves, file required information for payroll, etc.
Unless you have systems in place to automate manual, time-consuming tasks, employees will be spending a lot of their time (meant for productive work) on these tasks.
Let us discuss how a technology backed HR department and processes can enrich your business.
HR technology is the sum total of every software and hardware utilised to manage an organisation’s workforce.
From the days of managing everything on physical paper records to being on cloud and at the fingertips of users via mobile apps, HR technology has come a long way. There are several vendors in the market who provide HRMS in different ways:
These solutions are available in either of the below options or a combination of both:
Organisations need to do their due diligence while picking a solution and a vendor according to their specific needs.
When organisations invest in technology, they look at the return on investment in the form of –
Here’s how a well thought through and timely implementation of HR technology adds value to business:
Having a fully functional recruitment software helps in posting job openings and parsing the resumes received, thus enabling a faster recruitment cycle. Employee satisfaction is positively enhanced when the hiring experience is smooth, effortless and welcoming. A customised onboarding software helps in achieving this and more. Motivated and talented employees can be made productive on the job much sooner than normally possible. This additional productivity adds to the bottomline.
When the many tasks the employees and HR need to do are completed via automated HR software, it will result in saved time and effort. As an example, sharings of payslips and submission of letters/certificates can be done through the system, thus freeing up the HR department’s time. This freed up time can be reinvested by the HR department in more strategic endeavours resulting in better quality outcomes for the organisation.
Automation in HR processes can help to boost employee engagement to the desired levels. There are many things that could bring about positive engagement like rewards and recognition, continuous feedback by the manager, training and development and performance evaluation. All of these activities have been traditionally very time consuming and completely manual in nature. They lack transparency and are seemingly arbitrary. The lack of transparency creates a negative engagement that adversely impacts employee morale. With the help of technology, employee engagement becomes transparent and less time consuming.
Instructor led classroom trainings are expensive and also cut into productive time of employees. Identifying skill gaps in employees is in itself a huge exercise which involves collecting, collating and sorting feedback from managers. Implementing a performance management tool helps organisations to easily identify skill gaps and appropriate trainings. With the availability of online training aided by technology, employees can pace their learning along with balancing their work. Management and leadership teams can keep track of the progress using a learning management system that can provide analytics in the form of dashboards.
Data is the backbone of modern day organisations. Data based decisions usually result in positive outcomes. By adopting HR Tech, organisations can collect large amounts of data. Many HR tech solutions provide useful dashboards and data analysis as part of their offerings. Leadership can drive timely actions based on these data driven decisions. There is no second guessing on what is the cost to productivity ratio or which skill gaps need to be addressed next.
This pandemic has been devastating for many individuals and families who lost their lives and livelihoods. Every crisis also brings out the best in people as well as technological innovations.
Technology played a huge part in battling the pandemic and helping people go about their work as much as possible. Working from home became the new normal. HR tech and HR departments worked relentlessly to deal with all aspects of employee engagements. From hiring and onboarding new staff to letting go of employees and many other functions, HR departments found a way to do all of this remotely.
In some instances there were forced furloughs for contract employees and at times organisations had to pay for the time-offs too. Organisations need to ensure that employees can spend some quality time on personal development. Dealing with all these aspects was made possible by diligent HR departments powered by flexible HR tech.
Here is an interesting article that espouses people first strategy while embarking on a digital journey for your organisation post COVID-19 era.
Technology is an enabler and helps professionals to do their jobs better and faster. The evolution of HR tech has been phenomenal and in keeping with the times too. It enriches your business by automating mundane tasks so that the freed up time can be utilised in a more productive way by your staff. It also provides you with a rich set of data for further analysis to drive informed decision making. Both of these aspects improve the value and profitability of your organisation.
Focus on the significant decision-making tasks, transfer all your common repetitive HR tasks to factoHR and see the things falling into their place.