Best HRMS Software in India

Maintain personal details, contact information, qualifications, nominations, address records, and past employment history in one structured profile for every employee.

Create unlimited categories based on department, location, designation, grade, or employment type, and organize your workforce exactly the way your business operates.

Define role-based access so employees, managers, and HR administrators view only the employee information relevant to their responsibilities.

Track changes made to employee information and view both the previous and revised values with timestamps, giving HR a clear history of every update.

Send an invitation link to new joiners and let them submit their own personal, employment, and nomination details before their first working day, with minimal support from HR.

Store and manage all essential employee documents on the cloud, and let employees access their own documents anytime through the web portal and mobile app.

Route employee information and document submissions through workflow-based approvals so only verified and accurate records enter the system.

Use dynamic templates with automatic data population to generate offer, appointment, confirmation, appraisal, and experience letters without manual drafting.

Distribute generated letters to employees by email and notify recipients immediately, so important communication reaches them without delay.

Set as many verification levels as your policy requires. A change can go to the reporting manager first, then to HR, before it is saved.

Employees raise address, bank, or nominee updates themselves. HR approves, and the record updates automatically.

Approvers are alerted the moment a request reaches them, and employees are informed as soon as a decision is made.

Every approval is stored with the approver’s name, date, and time, so audit questions are answered from the system itself.

The chart is generated from employee records, not maintained separately. Every joining, transfer, promotion, or exit is reflected on its own, so nobody has to redraw a slide.

Search an employee by code or name and the chart highlights their complete reporting line, from the top of the organization down to them. You know exactly where a person sits without tracing the structure manually.

Open a manager’s box to see everyone working under them, and collapse it once you are done. Large structures stay readable because you only view the part you need.

Pull the chart for a single department when planning a review, a restructure, or a budget discussion, instead of working through the entire company structure.

Export the chart as a PDF or Excel file, with or without employee photos, so leadership, auditors, and new joiners can see the structure without needing a login.

Create positions with a defined employee count and budget per employee. The position stays in your structure whether or not somebody is currently in it, so your plan does not shift every time someone resigns.

One screen shows active, vacant, and inactive positions along with employees serving their notice period.

Compare the planned budget against actual salary cost for any position. The variance is shown for each employee, based on the latest salary data in the system.

Raise a manpower requisition directly from a position. The job title, requesting manager, and categories are filled in automatically, including whether the role is new or a replacement.

Manage employee resignations from submission to approval with factoHR’s exit management. Employees can resign via self-service or mobile, while HR can track, withdraw, or revoke resignations all in one place for faster, smoother exit management.

factoHR allows you to create the handover checklist in the system according to your process and assign responsibility for verifying each item to the reporting manager or HR. Clearance is recorded against the employee rather than tracked outside the system.

With factoHR, you can create customized exit interview forms, configure when and to whom it will be sent, and set notification and visibility options. Also track exit interview status, employee exit details, and download individual responses or export them to Excel.

Generate service letters and final clearance letters directly from exit records. HR can save time, avoid duplicate data entry, reduce errors, and ensure accurate, consistent documentation for every employee exit.

Employees view their information, documents, and letters and raise requests on web or mobile. Routine queries stop landing on HR’s desk, while record changes still pass through approval.

Share policies through the mobile app so employees always see the current version. HR stops re-circulating attachments after every update.

Send approval, birthday, and work anniversary alerts by email or push notification. HR keeps everyone informed without manual follow-ups.

Request confirmation for policy updates, compliance & statutory updates, and other important matters. Make campaigns compulsory or optional, define actions such as accept, decline, or skip, track response statistics, and let employees respond through the mobile app.

Create confidential or non-confidential surveys with short answers , paragraph, multiple-choice, checkbox, date, and time questions. Target participants by employee category so HR collects relevant feedback from the right groups.

Employees share whether they feel excited, motivated, satisfied, detached, demotivated, or unsatisfied. HR gets a more immediate view of workforce sentiment than periodic feedback alone.

View workforce strength, diversity, qualifications, and demographics across regions, age groups, and gender. HR gets a current picture of its people without assembling separate spreadsheets.

Analyze joined and resigned employee counts by reason for leaving, location, department, and tenure. HR can see where employee movement is concentrated and investigate the right areas.

Use attendance trackers, absenteeism charts, and repeated absence reports to identify recurring patterns. HR spots attendance concerns before they become harder to manage.

Create ad-hoc reports by selecting the categories and fields relevant to your requirement. Teams get the information they need without rebuilding reports manually.

Schedule reports to be sent periodically to selected users in Excel, PDF, or Word format. Stakeholders receive recurring information on time without HR preparing and circulating it each.

Define granular permissions so employees, managers, and HR teams access only the employee information relevant to their responsibilities.

Route employee data updates through maker-checker approvals before they are stored permanently. HR reduces rework and keeps changes properly authorized.

Compare previous and revised employee information with timestamps, and see who made each change and when. HR gets one traceable record for internal reviews and audit questions.

Multi-factor authentication and encrypted data transmission help protect employee and payroll information from unauthorized access.