20 Best Leave Management System in India

Delve into the top cloud-based leave management solutions in India to simplify your leave administration. Understand their significance and how they can boost your business efficiency.

Best 10 Leave Management System in India

It is important to find an employee to keep balance between personal and professional life which allows them to lower their stress levels. In many industries and organizations, employees are entitled to take leaves for personal reasons. However, for an organization, it is difficult to manage leaves of employees without having a proper, biased-free leave policy in place. Having a right policy adhering to statutory norms can benefit your business in several ways, leading employees to be happy and satisfied. Manually tracking employees’ leaves can be complicated, potentially biased and tedious tasks. Any mistakes in tracking leaves can complicate payroll processing, which can be time consuming. This is where the utility of an automated and leave management system steps in. It allows a company to make a comprehensive policy, offering various leave types an employee is liable for and how employees should use it. This ensures that your business runs smoothly and achieves higher productivity.

What Is a Leave Management System?

A Leave Management System (LMS) software solution streamlines and automates employee leave handling. Traditionally, this involved a lot of paperwork and back-and-forth communication, but the top LMS centralizes everything into one user-friendly platform. Employees can easily use this platform to submit leave requests, track their remaining leave balance, and view their application status. The system eliminates the need for employees to search through their emails or calendars to check their remaining vacation days. Managers can use the platform to approve or deny leave requests efficiently.

Overall, a Leave Management System helps organizations improve efficiency, reduce administrative burdens, and ensure a fair and transparent leave management process for everyone.

List of Top 20 Leave Management System in India

1. factoHR

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Configure and set up a leave policy based on leave types, accrual and policy assignment as per your needs. Provides flexibility in setting up leave policy with advanced features like comp-off, sandwich leave and notification/alerts of leaves approved that fits your organization.
Allows you to create multiple holiday calendars based on locations and assigning them to employees based on their branch, shift, etc. Provides transparency with a team view calendar which can be seen by both managers and employees.
Easy tracking of employees leaves with its workflow based approvals. Flexible leave encashment module which calculates encashment at the year end using DIY front ends and formulas.
Its bulk report option and visually appealing analysis allows organizations to make impactful decisions. Its powerful mobile-app performs all HR functions from anywhere and anytime.

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How Does a factoHR’s Leave Management System Benefit Your Organization?

Benefits of LMS

For an organization to succeed, it must have an effective leave management system that can benefit it in several ways.

Manage Employees Leaves

Implementing a top leave management system offers many benefits and proves efficient in managing employee leaves. It allows employees to apply for a leave by making an application, making the entire leave process streamlined and automated. This reduces the burden of HR by minimizing errors and providing accuracy in tracking leave balance which is essential for payroll calculation and compliance.

Enhance Visibility and Accessibility

A leave management system provides a user-friendly interface which allows employees to easily view their leave balance, track the status of their applications and apply for a comp-off. This results in setting a transparency within the organization and makes employees satisfied. Similarly, it offers workflow based approvals where a request is approved/reviewed by the manager or HR , helping them make an informed decision and avoid any disruptions caused by the unplanned leaves.


It allows you to formulate customizable leave policies which are compliant with laws and regulations. It ensures that leave accruals, its entitlement and usage are managed correctly, aligning organizational policies and statutory requirements. This protects organizations from legal issues and develops a fair environment for everyone.

Optimizes Productivity

Having a flexible leave policy with LMS can lead to reduction in absenteeism and increase overall productivity and efficiency of organization. Analyzing this data helps organizations identify the reason behind employee’s leaves and address it anticipatorily which results in overall organization efficiency.

2. Leave Dates

Leave Dates is a fast and convenient online leave management system for tracking absences in organizations of any size. It is a software that employees can log in to and access on demand. Employees can check how much leave they have booked or availed throughout the year. With this kind of access, staff can self-serve, reducing administrator’s time & effort and giving them control over their time off.


  • Applicability of Leave type
  • No of leaves eligible
  • Leave rule during probation period
  • Leave to be applied by no of days in advance
  • Leave encashment & carry forward policy
  • Leaves applied from ESS portal
  • Email alerts

You can always keep up with your team’s attendance with ease when you use Zoho’s software. This application helps you manage leave requests and view periodic employee leave records. Use it as a standalone app, or as part of a human resource management system. All employee leave requests are automatically routed to their line managers for approval. The manager can either accept or reject the request with a single click. You can customize leave types and holidays with color codes based on various criteria like employee role, leave type, and location.


  • Online leave application
  • Customization of leave types
  • Leave management system tracker
  • Track all leave information
  • Enable leave restriction
  • The department leave calendar

4. Razorpay

Among other things related to HR management, Razorpay provides automated software that guarantees a superior employee experience. You can manage, approve, and track leaves & holidays online. You can sync this data with payroll to ensure automatic and accurate employee salary disbursement. You can create different types of leaves and customize the leave policy for your organization to reflect your unique needs and culture.


  • Configure leave settings
  • Track Leaves
  • Customize & Automate Leave Records
  • Self Service
  • Manage holidays
  • Reports

5. Leaveboard

Leaveboard is a cloud-based leave management system that provides real-time data from anywhere. It optimizes the leave process and enables you to create leave policies from scratch, making sure it benefits both the employer and employee. It possesses various features like leave entitlement, leave encashment, carry forward leaves, leave lapsation and much more. Apart from these, it allows you to define workflows (single or multiple) for leave approvals, shaping the leave management as per your business needs.


  • Leave policy configuration
  • Leave entitlements
  • Leave encashment/carry forward/ lapsation
  • Leave escalation workflows
  • Deduction leave automation
  • Overtime management

6. PocketHRMS

PocketHRMS provides a real time leave management system where planning leave can be done smoothly and coordinated effectively between employees and managers. Its leave and attendance software integrates with payroll, reducing errors and providing accurate payroll calculation. It completely handles employee leaves, thus allowing them to focus on other important tasks. Its online leave application feature makes it easier for an organization to track overall employee attendance.


  • Say goodbye to leave requests scattered across emails
  • Direct requests to the right people for digital approval
  • Configure your leave policies in minutes
  • Automated accrual and carryover
  • Fully integrated with Payroll

sumHR offers a full fledged customized leave management system that tracks leaves based on multiple locations. It provides a rich set of features like configuring a flexible leave policy including gender specific, paid, unpaid, types of leaves, etc. it also provides automation in calculating leave accrual and defining a workflow for leave encashment. By providing such flexibility and adaptability, it makes the whole process streamlined and accurate.


  • Public holiday or leave calendar
  • Configure leave policies
  • Unlimited leave definitions or timeoffs
  • Flexible regular or service accruals
  • Hassle free year closure process
  • Bulk leave booking or cancellation
  • Leave encashment

8. Office Timer

OfficeTimer claims to be the “only free leave management software”. It is an online office management software and is used by hundreds of companies worldwide. They promise it to be simple yet comprehensive. OfficeTimer includes timesheets, leave management, expense management, client billing, and project and task management. OfficeTimer is suitable for multiple industries and domains. It can be set up on a dedicated domain if required or install the software on the customer’s servers.


  • Leave requests
  • Leave summary and history
  • Configure leave policies
  • List of holidays
  • Tracking employees leaves
  • Leave reports

9. greytHR

You can leave it to greytHR when it comes to software for managing employee leaves. Whatever the policy or requirement related to leave management is, consider it done with greytHR. They believe that they can make your company’s leave management effortless, efficient, and effective. You can put your HR department on autopilot and let them fly with this activity. greytHR offers over 50 parameters of customization to simplify the task for companies with offices at multiple locations.


  • Leave requisition
  • Automated leave
  • Fully customizable policy
  • Leave balance
  • Multi Level approvals
  • Dynamic mapping
  • Leave reports
  • Muster roll

10. Spica

Spica assures that they provide “the software for a modern workplace”. All Hours is a cloud-based software that facilitates efficient management, approval, and tracking of leave requests and absences from any device. All Hours helps you organise the workforce in a much more efficient manner resulting in increased productivity and employee satisfaction. They are also confident that your managers and employees will love to use All Hours.


  • Leave applications
  • Approve or Reject a request
  • Custom notifications
  • Power upload
  • Reports about leave types, policies, employees etc
  • Adjusting the leave days
  • Current Leave balance
  • Past leave history
  • List of holidays for the current financial year

11. Keka HR

Kaka boasts of software that makes “leave management lovable”. Keka automates all the mundane work so that you and your teams can have a delightful experience. You can configure your leave policies with the inbuilt set of rules to suit your organization’s work culture and business goals across the globe. When applying for a leave, employees can make sound leave decisions as their team’s leave calendar is visible.

12. Kredily

Kredily declares that you can empower your workforce with their advanced software. You can manage all the leave requests quickly without wasting time on paper or email-based procedures. Your company can keep accurate records of employee leave history, proving valuable during audits or any potential disputes. Managers can make data-driven decisions regarding staffing and resource allocation using detailed reports on leave usage and historical trends.

13. Timelabs

Targetted at SMBs, Timelabs is a cloud-based HR tool to track employee time off for various categories under the company’s policy. With this software leave tracking is automated. You can experience simple employee leave booking. You can get instant workflow notifications sent to respective individuals or teams. Vacation tracking is straightforward as the employees can access the time-off allowance via a self-service portal. A central team absence calendar is helpful while applying for leave. You can create custom leave policies that accrue automatically for all employees.

14. EliteHRMS

EliteHRMS possesses highly customized and advanced features for leave management. It is a platform where you can create leave policies, define types of leaves as per your needs. It enables employees to manage their leave from multiple locations, providing a predefined template which saves employees time. It provides custom dashboards and notification alerts for easy tracking of leave applications and its approvals. Moreover, its dynamic reporting abilities allows managers to focus more on financial planning.

15. PionHR

PionHR offers a leave management system designed to automate the leave process. It allows you to put a leave requisition that is fully customisable and possess various leave types like compensation off, maternity leave, casual leaves etc. Its integration with payroll software makes payroll processing streamlined and easy. Moreover, it gives multi level approval workflows as well as dynamic mapping. Its intuitive dashboard contains leave graphs and balance, setting a transparent culture within the organization.

16. Samplex24

Samplex24’s flexible and customizable leave management system possesses a two level approach in terms of handling employee leave requests. Its cloud based solutions allows HR or managers to accept or reject leave requests online, making the whole process hassle-free and helps organizations in advance planning. The system is fully integrated with payroll and caters to user’s needs with its features like customize leave types, set up a leave policy, and provides complete leave summary.

17. OpenHRMS

Open HRMS attendance tracking software does real-time attendance processing with multiple options for capturing attendance including biometric hardware. Open HRMS attendance tracking is integrated with payroll and leave modules. The attendance of employees can be captured from multiple sources including self-check via portal, biometric device, ID card reader, etc. You can configure different types of leave like sick leave, compensatory leave, unpaid leave, etc., based on the leave policy for your company.

18. PulseHRM

PulseHRM provides an effortless and convenient leave management system with a user friendly interface and easy to use system. Its smart technology provides seamless integration with other modules like attendance, leave, payroll and expense to get the accurate data needed while calculating payroll. Further, it enables employees to apply for a leave and check its approval. Its analytical leave reports and customized policy leave records provides automation to human intervention of managing leaves.

19. OfficeNet

OfficeNet provides a leave management system that streamlines and automates the entire leave process, from filling out leave applications to getting supervisor approvals. It allows you to manage leave policies, customize it and set various leave types as per company’s needs. It promises seamless employee leave management and offers quick and easy access to leave data,thus helping HR take informed decisions. It is also equipped with reporting and analytics and keeps the HR department updated on leave status.

20. TrickyHR

TrickyHR possesses an easy and no-hassle leave management system that manages employees’ absence data flawlessly without any human errors or miscalculations. It comes with various functionalities like setting leave policies with rules, defining leave types (sick leave, privilege leave, etc) and configuring the leave types based on department, category and designations. It also has advanced features like leave surrender, leave calendar and many more. Its ESS portal enables employees to request a leave, check their past leave requests, save it in draft mode, regularize/cancel leave applied any time and access multiple leave reports.

How Is Leave Management Carried Out?

It is important to have an organized, accurate and fair leave management to ensure that your business runs smoothly when an employee is on leave. In order to achieve this, understanding these simple steps will help in streamlining the entire leave process.

Simple steps to understand leave management


In conclusion, a Leave Management System in India is valuable for any organization looking to streamline leave management, improve efficiency, and boost employee satisfaction. factoHR is an excellent choice for leave management with competitive pricing and support for organizations of all sizes. With its comprehensive features, user-friendly interface, commitment to security, and focus on insightful reporting, factoHR allows enterprises to manage leave effectively and strategically.

Frequently Asked Questions

Which Are the Top Leave Management Software in India?

The top leave management software in India are factoHR, Leaves Date, RazorpayX, LeaveBoard, greytHR, and Zoho People, among the notable options.

What Are the Benefits of Using a Leave Management System (LMS)?

Benefits of using a leave management system include:

  • Increased Efficiency: LMS automates tasks, reduces administrative burden, and saves time for everyone involved.
  • Improved Accuracy: Real-time tracking eliminates errors and ensures accurate leave balances.
  • Enhanced Transparency: Everyone can access the same information, Fostering trust and fairness.
  • Simplified Compliance: Easily configure the system to comply with local regulations and company policies.
  • Better Visibility: Gain insights into team workload and staffing for better scheduling.

What Features Should I Look for in a Leave Management System in India?

Here are some key features to consider when choosing a Leave Management System in India:

  • Employee Self-Service: Employees should be able to submit leave requests, track balances, and view approval status independently.
  • Manager Approval Workflow: A streamlined process for managers to review and approve/deny leave requests.
  • Leave Policy Management: Flexibility to define and customize various leave types (sick leave, vacation, etc.) according to your company policy.
  • Leave Balance Tracking: Real-time updates on remaining leave days for each employee.
  • Reporting and Analytics: Ability to generate reports on leave trends to identify potential staffing issues and areas for improvement.

How Long Does It Take to Implement a Leave Management System?

Implementation time varies based on system complexity and company size. factoHR offers a user-friendly platform with a straightforward setup, allowing you to be up and running quickly.

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