Experience Letter Format | Free Sample

experience letter

One of the most important documents employees receives from the employer when they leave the organization is their work experience letter. The work experience letter validates that the outgoing employee was a part of the organization, mentioning the details regarding the tenure and their conduct during the tenure. Here, we will discuss what an experience letter is, the details to include in it along with the experience letter format and sample for your reference.

What is an Experienced Letter?

An experience letter is an official letter issued by the employer as proof of employment of an individual with the organization. A work experience letter specifies the duration for which an individual worked with the organization, what their role was, and the skills they acquired on the job, and their overall performance review.

The experience letter is generally given by the HR of the organization. Before drafting the letter, HR managers should collect the information from the employees’ respective reporting managers.

Details to Include in an Experience Letter

Here are some of the must-have components of an experience letter format:

Job Role – The letter should clearly specify the job role in which the employee worked. For example, if a person worked as a social media manager for two years, it should be mentioned in the experience letter.

Date of Joining – The date of joining is a crucial component of an experience letter format. This acts as proof that an employee has worked for a specific duration with the organization.

Skills and Experience – The letter should specify what work employees have done and the skills they acquired during the job. It should also include company-funded certification if received by the employee.

Date of Resignation – The date when an employee resigned is important as it will specify the duration of the employment.

How to write a Work Experience Letter?

It’s essential for employers to write an honest experience letter for an employee. Mentioned below are some of the points to consider while drafting an experience letter format:

Stay Professional – To establish your authority as an employer, it’s important to use professional language all over the letter.

Use Business Letterhead – Always use your organization’s official letterhead to write the experience letter. Add the date, title, and organization’s name in the letter.

Cover Employee Details – Mention all the relevant details, like the employee’s name, designation, tenure, job role, skills, and employer feedback.

Experience Letter Format

experience letter format

Experience Letter Sample

20th DEC 2022

Mr. Manas Bhatt

It is to certify that Mr.Manas Bhatt was employed as a Finance manager in the Finance department of FinX Ltd. from March 18, 2019, to December 19, 2022.

Mr. Manas has ideal skills in the field and has knowledge of financial software like Oracle and Python. Being a Chartered Accountant, he is very attentive to details. Throughout his work tenure, he has shown due diligence and commitment toward his work.

As he handled the finance department, his far-sighted decisions helped in the company’s growth. He is a soft-spoken and composed individual, works well under pressure, and treats his subordinates well.

We are sure his passion and dedication will help him excel in whatever he chooses to do next in their life. He has shown a high level of commitment throughout his time with our company.

We wish Mr. Manas all the best for their future.

Kruti Shah
HR Manager
FinX Ltd.

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Frequently Asked Questions

What is the difference between an experience letter and a recommendation letter?

An experience letter is evidence of the period an employee worked with the company, whereas the recommendation letter specifically mentions all the skills the employee has that could be recommended to a future employer.

Is salary included in the experience letter?

It is not essential to include the salary amount in the experience letter, but it is advisable to include them as it provides an idea to the future employer regarding the employees’ pay scale in the organization.

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