What is an Award Letter Policy?

Download Award Letter Policy PDF Format For Free

Not all employees think of their own benefits rather than the company. Some outperforming employees always do something out of the box to feel their company proud. And almost every country’s government has made rules and regulations for companies to appraise and reward their employees who excel in their performance and positively impact the company. It is the prime duty of every company to recognize its employees amongst their peers to motivate them and increase their self-esteem. An award letter is a formal and straightforward gesture to appreciate employees that describe their value for the company for which they are working.

Moreover, the fact of keeping such gestures in your company can attract candidates to be a part of your company. The regular appraisal of an employee defines the fact that employees are being valued and motivated at the right time. Start building a healthy culture of recognizing and valuing employees with our Award Letter template.

In this policy, you will get:

  • The purpose and scope of having a well-formed award letter in a company.
  • To have a regular policy to praise your employees for their efforts.
  • Sample award letter to get started with employee recognition programs.
  • What matters to be kept in mind when creating any award letter.
  • To encourage your employees frequently for their role in the company profit and rewarding them in different forms.
  • That having such a award letter policy in your company help retain employees and attract more.
  • To form an administration that will keep an up-to-date record of employees who needs to be awarded.
  • The role of extraordinary employees in increasing the productivity and positivity among the departments of the company.

Award Letter Policy Template Sample

‘Name of the Company’ believes that every employee is equal, and they all must be recognized with an ‘Award Letter’ as a part of their exceptional performance in any project or work.


‘Name of the Company’ believes that recognizing promising employees with an ‘Award Letter’ is essential to keep them motivated and energetic for their efforts and hard work during any project.

The Award Letter will specify the reason for distributing the same and the impact of the employee’s contribution to the company.


No employee should be discriminated against on any basis for recognition and motivation. For ‘Name of the Company’, every employee has equal status. Thus the scope of this letter expands to every employee of every department.

Award Letter Administration

The administration of any ‘Award Letter’ distribution is formulated based on the employee’s performance and handled by the employee’s respective manager and the board of directors.

Sample Award Letter

Sample Award Letter for Employee of the Month

Date: _________________
employee name
designation, department
address 1
address 2

Dear, _____________
Greetings! You have been selected for the “Employee of the Month” award for the year 20xx for your valuable efforts and hard work that have made the ‘Name of the Company’ proud.

The company has noticed the number of efforts you have put into your projects, which has marked a significant increase in productivity and profitability, and ‘Name of the Company’ believes that you must be appreciated for the same.

Your teammates also believe that you have spread a positive atmosphere and helped them in every possible way during the (time Interval). They also accept that you’ve been a great leader and can lead his/her team in every situation without missing deadlines. They respect you very much for the accomplishments you have achieved daily.

Your seniors also appraise you for the performance you have delivered to submit every project before the deadline. The contribution you have made to the company is uncountable, praise-worthy, and has significantly and positively impacted the company’s community.

I can gladly say that you are a valuable part of our company, taking our company to greater heights. I again appreciate you, and I’m proud to say that you are the “Employee of the Month”.


(Signature of CEO/Manager)
(Name of CEO/Manager)

Download Award Letter Policy Template

Continue with Google or enter your details.


Transform your HR operations with factoHR today

Choose a perfect plan satisfying your business demands and let factoHR handle all your HR’s tasks efficiently.
Request Free Trial