What is Employee Welfare Policy?

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The organization’s efforts to provide benefits, facilities, and services to the employees are part of its Employee Welfare Policy. These activities are undertaken by the organization to ensure that the employees have a comfortable and ethical working environment. Welfare activities enhance employees’ morale. They create a loyal and satisfied workforce in the organization. Besides, they develop an improved image of the company in the employees’ minds. The efficiency of the employees increases when the employees can achieve satisfaction from their workplace. Moreover, when an employee has faith in the organization, they are less likely to be influenced by the trade unions. In fact, with a good reputation, the trade union itself shall trust the organization.

The organizations undertake the well-being activities voluntarily or under statutory compliance. The availability of flexible working hours to meet the employees’ personal life needs is one of the voluntary steps taken by the organization to ensure work-life balance for the employees. When the employees are satisfied with their personal life, they are sure to give their best to the organization. This policy expresses the organization’s willingness to work for the betterment of the workforce and provides the range of facilities that the organization offers. Ensure that the employees have a safe, secure, and comfortable working environment with the help of our Employee Welfare Policy Template that is highly configurable to suit your organization’s needs.

In this policy, you will get:

• The purpose of implementing this policy.
• The organization’s belief about wellness towards the workers.
• The applicability of this policy.
• The necessary fundamentals of this policy.
• The initiatives undertaken on the company’s part.
• The essentials that need to be provided to the employees.

Employee Welfare Policy Template Sample

‘Name of the Company’ does everything within its powers to improve the employees’ life and make it more comfortable. We believe in rewarding the hard work that the employees do for us by giving them benefits apart from a better salary.

Purpose

This policy explains the provisions regarding the organization’s efforts to make the workspace a more comfortable place for the employees.

Scope

This policy applies to all the employees working under ‘Name of the Company’.

Fundamentals of the Policy

‘Name of the Company’ guarantees that the standards and policies will be following the law.

The company shall ensure an ethical and just working environment for the employees.

The company MUST educate the employees about their rights at the time of joining the company.

The company assures the employee’s safety from physical or mental abuse, humiliation, or harassment at the workplace.

Any employee/ employer using threats or undue influence on the other employees shall face disciplinary actions.

The employee shall not face discrimination based on religion, gender, caste, standard, ethnicity, marital status, pregnancy status, sexuality, or otherwise during the recruitment process of the employees or after bring hired into the organization.

In case of migrant workers, the employer must ensure that the workers are aware of the contract’s legality by providing the agreement in the employee’s native language.

The employees shall have a clean, safe, secure, and healthy working environment at all times.

The employees shall receive their payroll on time.

The company guarantees that all the employees will be above the age of 16.

The employees shall have all-time access to the water and lavatory facilities without any restrictions.

The company shall support the employees’ growth opportunities and hold regular training and development sessions.

Initiatives by the Company

The company shall undertake the following measures:

Ethical Recruitment

No discriminatory behaviors shall be practiced against the employees. Every applicant, irrespective of their caste, gender, religion, ethnicity, race, sexuality, or marital status, shall be treated equally.

Freedom of Speech and Grievance Management

The employees shall feel free to voice their opinions and thoughts or report any unjust activity in the organization. It is the company’s responsibility to look into these matters and come to a solution. The company shall protect the employees against retaliation in case of whistleblowing.

Access to Employee Records

The employee shall have limited rights to the employee records. They shall be allowed to access their personal files to update the information or matters notified by the management thereof.

Access to the other employee files, however, shall NOT be accessible by any employee.

In case of breach of any of the provisions mentioned above, company is liable to take disciplinary actions against the employee.

If the company is at fault, it shall rectify the mistake and compensate the employee for the losses and suffering they had to undergo.