What is Working Hours Policy?

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According to the Factories Act 1948, every adult (a person who has completed 18 years of age) cannot work for more than 48 hours a week and not more than 9 hours a day. According to Section 51 of the Act, the spread over should not exceed 10-1/2 hours.

Working time is the timeframe that a person spends on paid labor. Many countries modulate the work time by law, such as stipulating minimum day-to-day rest periods, yearly holidays, and a maximum number of working hours per week. Working time may differ from person to person, depending on economic conditions, location, culture, lifestyle choice, and the profitability of the individual’s livelihood. Employees need to be given a fixed time frame to work with the organization. This allocation is to ensure that the employees are not over or underworked.

The Working Hour Policy contains the minimum and maximum working hours of the employees and the provisions regarding the late coming and early going. Standard working hours (or regular working hours) refer to the legislation to limit the working hours per week, per month, or per year. The employer pays higher rates for overtime hours as required in the law.

You will get to learn the below details.

  • The Factories Act, 1948 of India caps the working hours at 48 hours per week.
  • The International Labour Organization, too, limits the working hours to 48 hours a week.
  • Employees are required to adhere to the working schedule provided to them.
  • The working hours of the organization based on the days of the week.
  • The responsibilities of the employees.

Working Hours Policy Sample

“Name of the Company” believes in providing healthy working hours to the employees. We comply with the legal provisions of working 48 hours a week, 8 hours a day. It is a two-way effort, and hence the employees are required to reach the workplace on time. This policy covers all the responsibilities of the employee and their reporting times.


This policy establishes guidelines for governing the hours of work and attendance for all employees of the company. Employees are obligated to comply with the company’s working time as a mandatory requirement of employment.


The policy is applicable to all employees of the company.

Standard Work Hours

Employees are required to work a minimum of 48 hours per week as per ILO (International Labor Organization) regulations, and anything beyond that is considered overtime. The Factories Act of 1948 in India also sets a weekly work hour limit of 48 hours, and if this is exceeded, the employee is entitled to receive overtime pay.

Office Timing

The following are the office hours:

Head Office
“Days of the week” “Punch In Time” to “Punch Out Time”
“Days of the week” “Punch In Time” to “Punch Out Time”
Branch/Site/Plant Office
“Days of the week” “Punch In Time” to “Punch Out Time”
“Days of the week” “Punch In Time” to “Punch Out Time”

The employees will be allowed a week off every “Day of the week”.

Responsibilities of Employees

The employee is required to report at work at “Time” sharp. Employees shall not be late than “Number of minutes” minutes from the reporting time.

On approval of the “Job Title”, the employees are allowed to leave early or arrive late in exceptional cases.

On being late for more than “Number of times” times, the employee will be notified about the same. If the behavior keeps being repeated, any day that the employee arrives late would be considered unpaid leave.


Download Working Hours Policy Template

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