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Mumbai has always attracted top talent, and paying salaries to a mammoth workforce could become an arduous task without having payroll software in Mumbai. Imagine using spreadsheets to comply with local and regional regulations, calculate leave and attendance, manage off-cycle payments, and track employee time.
The software helps organizations automate salary calculations, ensure compliance with local laws, manage attendance, and handle off-cycle payments, all without relying on spreadsheets. In a city teeming with talent and opportunities, adopting an automated payroll solution not only boosts efficiency but also enhances employee satisfaction. This guide will help you choose the best payroll software suited for your Mumbai-based organization.
10 Best Payroll Software in Mumbai for 2026
Now you know the importance of having a payroll management system. However, different payroll management softwares might be ideal for other industries. Here is a comprehensive list of the best payroll software in Mumbai for all businesses, industries, and across various price ranges.
- factoHR: Great choice if you want total support for compliance and multiple internal and external integrations.
- Razorpay: Best fit for businesses looking for payment infrastructure as well as payroll support.
- CrazeHQ: Ideal choice for HR teams that want a solution that connects leave, attendance, and payroll.
- EasyHR: Teams prefer it because of its easy interface and configuration panel that helps with integrations.
- Saral Pro: a secure system that allows multiuser access for collaboration.
- HRMthread: A cloud-based HR and payroll software that businesses like because of its support for flexible payroll cycles.
- Pocket HRMS: Employers prefer it because of its AI-powered payroll management features.
- IntelliPayroll: A locally developed software that HR teams like due to its on-ground support.
- TalentPro: A software that is recognized for security and mobile access.
- greytHR: Good choice for MNCs because of its support for 30+ countries.
1. factoHR
factoHR is the best payroll software in Mumbai, scaling with your business and adapting to your every need. It automates all the complicated payroll processes and streamlines HR management for small, medium, and large enterprises. It can help comply with statutory regulations and calculate taxes, loans, and off-cycle payments. Configure policies with a customizable policy engine and perform comprehensive cost analysis using over 200 reports. The ESS portal and AI-powered chatbots provide a futuristic payroll experience.
Features
| ESS portal | Vizard-driven payroll process. |
| AI-powered chatbot for employees | Custom payroll reports and analytics. |
| A formula-based payroll engine for configuring payroll policies. | Compliance support for EPF, ESI, PT, TDS, and new labour codes. |
| Integration with HRMS, attendance, performance management, and travel and expense modules. |
Pricing
- Core: ₹4,999/month (up to 50 employees), ₹69/additional employee/month. Billed quarterly.
- Premium: ₹5,999/month (up to 50 employees), ₹89/additional employee/month. Billed quarterly.
- Ultimate: ₹6,999/month (up to 50 employees), ₹119/additional employee/month. Billed quarterly.
- Offers customized plans for startups and blue-collar businesses.
Best Suited
factoHR’s payroll solution is ideal for small, medium, and large enterprises in Mumbai. It is also suitable for MNCs, as it serves over 3,500 organizations in more than 20 countries.
2. Razorpay
Razorpay offers payroll and payment solutions that help businesses automate salary processing, tax compliance, and employee payouts. The platform integrates payroll with payment infrastructure, making it easier for companies to manage salaries, reimbursements, and statutory deductions from a single dashboard. Automated compliance handling helps reduce manual errors, while employee self-service tools simplify payslip access and tax declarations. The system is well-suited for companies looking for streamlined payroll and financial operations together.
Features
- Automated payroll processing
- Integrated payment and payout system
- Statutory compliance management
- Employee self-service portal
- Reimbursement and expense management
- Tax calculation and reporting tools
Pricing
- PRIME: ₹2499/month (up to 20 employees).
- ELITE: ₹5499/month (up to 50 employees), ₹150/additional employee/month.
- Offers custom quotes for 100-plus employees under the ENTERPRISE plan.
Best Suited
Ideal for startups, small businesses, and growing enterprises looking for integrated payroll and payment automation.
3. CrazeHQ
Craze is an all-in-one payroll and HR platform for Indian teams, built to automate pay runs, salary calculations, TDS deductions, and statutory filings. It reduces manual reconciliation by keeping payroll connected to leave and attendance in the same system, with support for multiple salary structures and common scenarios like arrears, bonuses, reimbursements, and variable pay. Craze also supports IT administration by enabling teams to assign, track, and manage employee devices from one dashboard, alongside an employee self-service portal for payslips and payroll documents.
Features
- Unified Payroll and HRIS.
- Real-time leave & attendance sync with payroll.
- Device assignment, tracking & management (IT admin).
- Automated India statutory compliance (PF, ESI, PT by state, TDS).
- Employee self-service portal (web & mobile) for payslips and documents.
- End-to-end payroll automation (arrears, bonuses, reimbursements, variable pay).
Pricing
- Free plan.
- Plus: $20 per month.
- Pro: $80 per month.
- Max: $200 per month.
Best Suited
It is ideal for startups and mid-sized enterprises with remote or hybrid teams in Mumbai.
4. EasyHR
EasyHR is a scalable employee payroll management system that streamlines any complex payroll processing task by providing a configuration panel that integrates with other modules, such as leave and attendance management systems. It is effortless to use and offers complete automation for all payroll processing tasks, thus saving time for the HR department. It works efficiently for all kinds of organizations and provides a comprehensive solution for employees with its ESS module.
Features
- Payroll Components.
- Loans / Overtime / Arrear Management.
- Tax Declaration.
- Salary Disbursement.
- Payroll Reports.
- Full and Final Settlement.
Pricing
EasyHR offers customized pricing based on features, plans, and selected add-ons.
Best Suited
It is ideal for small and medium enterprises.
5. Saral Pro
Saral Pro offers payroll services in Mumbai for mid-sized enterprises, automating salary calculations and ensuring statutory compliance. Leave and attendance management improve accuracy, while multi-user access allows HR teams to collaborate efficiently. The desktop-based system safeguards sensitive data, and integrated reporting supports audits. Saral Pro’s reliable workflow helps organizations maintain consistent payroll cycles and accurate records with minimal manual effort, making it a trusted choice for comprehensive payroll management.
Features
- Automated salary calculations.
- Statutory compliance monitoring.
- Leave and attendance management.
- Multi-user HR collaboration.
- Audit-ready reporting system.
- Secure desktop payroll platform.
Pricing
Pricing is available upon request.
Best Suited
It can be ideal for mid-sized enterprises with 300-500 employees.
6. HRMThread
HRMthread is a cloud-based online payroll management system, offered as part of the core HR module. It provides flexible payroll scheduling, supporting monthly, bi-monthly, and other pay cycles. It also provides grade-based mapping of employees by salary and location. Another notable feature of the HRMthread is its error-handling capability.
Features
- PF Calculations and Reports.
- ESIS Calculations and Reports.
- Income Tax Management.
- Full and Final Settlement.
- Reimbursement and Claim Management.
- Online TDS Declaration Management.
- Loans and Advance Management.
Pricing
- Base: ₹2500/month (up to 50 employees), ₹40/additional employee/month. Or $2/month/employee.
- Standard: ₹4000/month (up to 50 employees), ₹50/additional employee/month. Or $3/month/employee.
- Enterprise: ₹5000/month (up to 50 employees), ₹60/additional employee/month. Or $4/month/employee.
- Ultimate: ₹6000/month (up to 50 employees), ₹80/additional employee/month. Or $5/month/employee.
Best Suited
HRMthreads’ payroll software is beneficial for medium- to large-sized businesses.
7. Pocket HRMS
Pocket HRMS is recognized among payroll software companies in Mumbai for simplifying payroll accounting and ensuring compliance at every stage. Employees can conveniently access payslips and personal information through web and mobile portals. HR teams gain real-time insights for smarter decision-making, while statutory rules are automatically integrated into salary processing. The platform also scales with business growth, enabling accurate and efficient payroll management across departments without heavy manual effort.
Features
- Automated salary processing and validation.
- Employee portal for document access.
- Compliance checks with statutory rules.
- Mobile access for HR and staff.
- Attendance and leave tracking system.
- Payroll analytics for decision-making.
Pricing
- Standard: ₹2995/month (up to 50 employees), ₹60/additional employee/month. Billed annually.
- Professional: ₹4495/month (up to 50 employees), ₹90/additional employee/month. Billed annually.
- Offers custom quotes for 100-plus employees under the Premium plan.
Best Suited
It is ideal for mid-sized enterprises seeking scalable payroll solutions.
8. IntelliPayroll
IntelliPayroll is a user-friendly payroll management software developed by Prodigy Technologies. It offers features such as employee data management, leave tracking, salary computation, and the generation of statutory reports. The platform is designed to cater to businesses of various sizes, providing an effective solution for payroll processing.
Features
- Employee data management.
- Leave tracking.
- Salary computation and reconciliation.
- Statutory reports.
- User-friendly interface.
- Remote access for HR teams.
Pricing
- Rental Silver: ₹30 per credit.
- Rental Gold: ₹20 per credit.
- Rental Platinum: ₹10 per credit.
- Rental Diamond: ₹7 per credit.
- Rental Diamond Plus: On Demand.
- Outright Purchase Silver: ₹50000.
- Outright Purchase Gold: ₹75000.
- Outright Purchase Platinum: ₹100000.
- Outright Purchase Diamond: ₹150000.
Best Suited
Intellipayroll is best suited for small, medium, and large businesses.
9. TalentPro
TalentPro is a comprehensive HR and payroll management software designed to streamline HR processes for businesses of all sizes. It offers features such as automated payroll processing, compliance management, and employee self-service portals. The platform also supports tax filing, time and attendance tracking, leave management, and expense management. TalentPro ensures data security and provides mobile access, making HR management efficient and accessible.
Features
- Automated payroll processing.
- Compliance management.
- Employee self-service portals.
- Tax filing support.
- Time and attendance tracking.
- Leave and expense management.
Pricing
TalentPro is best suited for small to mid-sized organizations.
Best Suited
TalentPro is best suited for small to mid-sized organizations.
10. greytHR
greytHR is one of the leading payroll software vendors in Mumbai. It speeds up your payroll management processes by automating statutory deductions and other calculations. It has a presence across 25 countries and serves around 30000 clients. greytHR provides comprehensive administrative reports to analyze state policies and payroll processes within your organization. It also offers courses related to payroll and HR. Here are some of the notable features of GreytHR.
Features
- Payroll Processing.
- Direct bank transfer.
- Customized Payslips.
- User-friendly interface.
- Automated Payroll Inputs (reimbursements/loans/advances).
Pricing
- Essential: ₹2,495/month (up to 50 employees), ₹45/additional employee/month.
- Growth: ₹4,495/month (up to 50 employees), ₹85/additional employee/month.
- Offers custom pricing under the Premium plan.
Best Suited
It is ideal for micro and small enterprises.
Other Popular Payroll Software Used by Mumbai Businesses
Keka
Keka simplifies payroll management in Mumbai by automating salary processing and statutory compliance. Its intuitive interface allows HR teams to manage approvals efficiently. The platform is scalable for mid-sized firms. It also integrates with essential HR functions, making payroll execution more reliable and transparent.
Quickchex
Quickchex offers payroll outsourcing services in Mumbai, ensuring timely salary disbursement and adherence to local compliance regulations. It provides comprehensive support for tax filings and reconciliations, allowing HR departments to focus on strategic priorities while maintaining accurate records.
247HRM
247HRM enables Mumbai businesses to configure payroll according to diverse pay structures and local compliance needs. Its additional module for leave management reduces administrative complexity, providing a streamlined approach to employee compensation and record-keeping.
HRMantra
HRMantra delivers efficient payroll services in Mumbai, particularly for organizations handling large and multi-shift teams. Automated compliance checks and reporting dashboards help HR teams maintain accuracy and consistency across departments.
Zoho
Zoho is recognized among payroll software companies in Mumbai for its modular approach, allowing integration with existing HR and finance systems. Payroll calculations are accurate, and its flexible setup supports organizations as they scale operations.
Zimyo
Zimyo delivers payroll services in Mumbai with a focus on automation and employee accessibility. Staff can access payslips and submit declarations independently, while HR teams benefit from reduced routine queries and enhanced compliance accuracy.
Nitso Technologies
Nitso Technologies provides tailored payroll outsourcing services in Mumbai, handling complex salary structures with precision. Its reporting capabilities support audit-readiness and offer insights that help organizations manage workforce compensation effectively.
Runtime HRMS
Runtime HRMS offers straightforward payroll management in Mumbai with automated salary calculations and compliance checks. Its cloud-based system accurately calculates payroll for small and medium-sized firms.
Smartoffice Payroll
SmartOffice Payroll simplifies payroll management in Mumbai with cloud-based processing and accurate statutory compliance. The platform scales easily with business growth, ensuring small and medium enterprises can manage payroll efficiently and maintain error-free operations.
Comparison of the Best Payroll Management Software in Mumbai
| Must-Have Features of Top Payroll Software in Mumbai | Ratings | ||||||
|---|---|---|---|---|---|---|---|
| Software Names | Payroll Cost Analysis | Customizable Payslips | ESS Dashboard | Geofencing and Mobile Time Tracking | Performance Management | G2 | Capterra |
| factoHR |  |
|
|
|
|
4.6/5 | 5/5 |
| Razorpay | |
|
|
 |
|
4.3/5 | 3.6/5 |
| CrazeHQ | |
|
|
|
|
– | – |
| EasyHR | |
|
|
|
|
– | – |
| Saral Pro | |
|
|
|
|
– | 5/5 |
| HRMThread | |
|
|
|
|
4.7/5 | 4/5 |
| Pocket HRMS | |
|
|
|
|
4.6/5 | 4/5 |
| IntelliPayroll | |
|
|
|
|
– | 4.6/5 |
| TalentPro | |
|
|
|
|
– | 4/5 |
| greytHR | |
|
|
|
|
4.5/5 | 4.3/5 |
Payroll Compliance Rules in Mumbai, Maharashtra
The following table outlines the primary statutory payroll regulations applicable to establishments operating in Mumbai, Maharashtra. Organizations must incorporate these legislative parameters when configuring their payroll systems.
Note: This list was last updated on 26/05/2026.
| Rule | Penalty |
|---|---|
Professional Tax:
|
Simple interest at 1.25%/month on overdue tax. Section 9. Non-payment after assessment: Section 10. Wilful evasion: Section 20. |
| Labor Welfare Fund: 5+ employees. Employee: ₹25; employer: ₹75 per employee per half-year. Section 6BB, Maharashtra LWF Act (Mah. XL of 1953), amended by Maharashtra Act 25 of 2024. Due July 15 and January 15. | Interest on overdue amounts after notice of demand. Section 6B. Obstruction or failure to produce documents: Section 17A. |
| Provident Fund: 20+ employees. 12% each. Due by the 15th. Code on Social Security, 2020, Chapter III. | 12% p.a. interest. EPF and MP Act, Section 7Q. Penal damages up to arrears. Section 14B. |
| ESIC: 10+ employees. Employer 3.25%, employee 0.75%. Ceiling ₹21,000/month. Due by the 15th. Code on Social Security, 2020, Chapter IV. | Deducted share not remitted: 1 to 3 years of imprisonment plus ₹1 lakh. Section 133(1)(i). Other defaults: 2 to 6 months plus ₹50,000. Section 133(1)(ii). |
| TDS on Salary: Deduct monthly. Remit by the 7th of the following month. File Form 24Q quarterly. Section 192, Income Tax Act, 1961. | Non deduction: 1%/month. Deducted but not remitted: 1.5%/month. Section 201(1A). Penalty equal to tax not deducted. Section 271C. Prosecution: 3 months to 7 years. Section 276B. |
| Bonus: 20+ employees. Salary ceiling ₹21,000/month. Minimum 8.33%, maximum 20%. Due within 8 months of the accounting year’s close. Payment of Bonus Act, 1965, Sections 10 and 11, subsumed under Code on Wages, 2019. | Imprisonment up to 6 months and/or fine up to ₹1,000. Section 28, Payment of Bonus Act, 1965. |
| Minimum Wages: Must pay at or above the Maharashtra-notified scheduled rate. Code on Wages, 2019, Section 6. | First offense: fine up to ₹50,000. Repeat within 5 years: up to 3 months imprisonment plus a fine of up to ₹1 lakh. Section 51, Code on Wages, 2019. |
| 50% Wage Rule: Basic wages + Dearness Allowance (DA) + retaining allowance must be at least 50% of CTC. Code on Wages, 2019, Section 2(y). Applies to PF computation under Section 2(88) of the Code on Social Security, 2020. | PF shortfall treated as arrears plus interest. Section 7Q and Section 14B, EPF and MP Act, 1952. |
| Gratuity: Payable after 5 years of continuous service. 15 days’ wages per completed year. Code on Social Security, 2020, Chapter V, Section 53. | False statement: up to 6 months and/or a fine of up to ₹10,000. Section 58(1). General contravention: 3 months to 1 year and/or ₹10,000 to ₹20,000. Section 58(2). Non-payment: 6 months to 2 years. Section 58(3). |
| Shops and Establishments: 20+ employees. Overtime beyond 10 hours/day or 48 hours/week is paid at twice the ordinary rate of wages. Total overtime not to exceed 144 hours per quarter. Section 12 (daily and weekly hours) and Section 15 (wages for overtime), Maharashtra Shops and Establishments (Regulation of Employment and Conditions of Service) Act, 2017 (Maharashtra 61 of 2017), as amended by Maharashtra Act 56 of 2025. | First offense: fine up to ₹1 lakh. continuing ₹2,000/day. Section 29(1). Repeat offense: fine up to ₹2 lakh. Section 29(2). Accident resulting in serious injury or death: 6 months imprisonment and a fine of ₹2 lakh to ₹5 lakh. Section 30. |
Why do You Need Payroll Software in Mumbai?
There are five reasons why you should have payroll software in Mumbai –
- Businesses in Mumbai provide specific allowances for metros and public transit. Having payroll software that automatically calculates these allowances would save time and effort.
- Due to irregular rains, employees might work from home on some days. A payroll management solution that offers online attendance would make the HR’s job easier.
- Businesses also provide company leased accommodation for employees in Mumbai. In such a case, a software that helps connect payroll and benefits administration would be ideal.
- Festivals such as Ganeshutsav are very popular in Maharashtra. The software allows employers to pay off-cycle payments for such festival bonuses.
- In Maharashtra, employees earning above ₹10,000 pay professional tax of ₹200 for 11 months, and ₹300 for February. The software would automatically deduct this sum from the employee’s salary, helping you avoid penalties.
factoHR Helping Mumbai Businesses Manage Payroll with Confidence
In a city crowded with millions and dominated by IT, financial services, BFSI, and pharmaceuticals, businesses need to comply with multiple laws. In addition, MNCs also need to comply with the laws of the respective countries where they operate. Add salary calculations for thousands of employees, different policy configurations for WFH professionals, variations and revisions in PT and minimum wages, and an increasing risk of data leak. All this makes it a must to invest in payroll management software in Mumbai.
factoHR helps you comply with local, national, and global regulations with real-time updates and approval workflows. It simplifies salary calculation and lets you configure different policies for various work modes. Shift management, ESS portal, AI chatbot, and flexible payroll engine all make it an appealing option. Consider your current software and evaluate your demands to make an informed decision.
FAQs
Which is the Best Payroll Software in Mumbai?
Based on client reviews, factoHR is considered a leading Payroll and HR software in Mumbai. It helps automate complex payroll as per Maharashtra compliance while offering configurable policies, ready tax reports, claim management, and AI chatbots for 24/7 employee support.
What Features Should I Look for when Selecting Payroll Software for Companies in Mumbai?
When selecting payroll software in Mumbai, you should look for features like an ESS portal, automated compliance, and audit-ready reports. Prioritize real-time updates, predictive analytics, and configurable policies to meet Maharashtra wage regulations.
Can Payroll Software in Mumbai Generate Government-Mandated Compliance Reports?
Yes, a cloud-based software can generate ready-to-file tax reports and challans. It can also generate detailed reports on PF and other government programs.
Is Cloud-Based Payroll Software Better than On-Premise Solutions in Mumbai?
Yes, a cloud-based solution is better than on-premises software for Mumbai. A cloud-based software can help manage a remote and hybrid workforce. It helps perform daily HR functions online. Lastly, it simplifies payroll and has more security features compared to on-premises software.
Can Payroll Software Help with Maharashtra Shops & Establishments Act Compliance?
Yes, payroll software can help organizations comply with local regulations, like the Maharashtra Shops and Establishment Act. The software automatically updates the criteria based on the changes in the legislation.
What are the Key Trends to Look for in Payroll Software in 2026?
Here are three key trends that businesses should look for when purchasing payroll software in Mumbai in 2026 –
- Hyper-personalization and automation. The software should offer personalized and automated features.
- AI-powered features such as predictive analytics.
- Lastly, features for managing distributed teams, such as the ESS portal.
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