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Managing human resources is one of the biggest challenges for any business. It includes hiring the right talent to managing employees’ payroll and performance. Organisations of all sizes require a reliable HRMS software to streamline their processes. The use of spreadsheets and manual systems is now quite outdated, and companies rely on modern HRMS tools that can manage the entire employee lifecycle. Despite technological advancements, businesses have changed in the way they operate in HR. This is where the adoption of HRMS becomes a necessity.
This listicle compares the top 10 HRMS software in India for 2025.
The list includes multiple features and pricing models to help businesses of all types select the best HRMS software. Here is a research-based comparison to help choose the right solution for your business.
How We Picked India’s Best HRMS Software?
The evaluation of this listicle is done after a thorough comparison through some of the most trusted sources. This includes vendor sites and G2, along with Capterra rating, which are business-to-business review platforms. Each of these solutions is evaluated based on its features and pricing. The selection criteria are based on:
- Payroll & compliance according to Indian rules.
- Core HR functions, including leave and attendance.
- Integration support with existing systems.
- Customer support
- Data security
Quick Shortlist by Scenario
| Industry | Company Size | Recommended HRMS Software |
|---|---|---|
| Startups | <100 employees | BambooHR, Zoho People, Keka |
| Small to Medium Businesses | 100–500 employees | factoHR, Zimyo, Keka |
| Mid-size | 500–2000 employees | factoHR, Darwinbox, ZingHR |
| Enterprise | 2000+ employees | factoHR, Workday, ADP Workforce Now, PeopleStrong |
| Attendance-heavy Companies | factoHR, Darwinbox, ZingHR |
Top 10 Best HRMS Software in India (2025)
HRMS software in India is an invaluable solution for businesses to automate administrative HR-related tasks. The list of India’s top 10 HRMS solution provider is made after considering important factors, like:
- Features
- Pricing models
- Best suited to which businesses
- Watch outs
Here are the 10 India’s best HRMS software.
- factoHR
- PeopleStrong
- Pocket HRMS
- peopleHum
- Zoho
- Freshteam
- greytHR
- Keka
- sumHR
- Darwinbox
1. factoHR
factoHR’s HRMS helps businesses automate HR tasks and scale accordingly with a mobile-first platform. This tool is preferred by some of the top companies as their HR tech partner for building a high-performing workforce and employee engagement. They offer multiple features designed to help HR professionals enhance employee experiences and accelerate company growth. Its cloud-based solution is designed for every industry, starting from manufacturing to Information Technology (IT).
Key Features
| Comprehensive Mobile App | Centratdzed HR Data Platform |
| Top-notch Security and Privacy | Automated Payroll module and processing |
| Flexible Time & Attendance Tracking | OKR-based Performance module |
| Employee Self Service Portal |
Pricing
factoHR has a Transparent Pricing Model, i.e., ₹2,999 per Month + ₹20 per Employee.
Best Suited for
Small and Medium-Sized Indian Companies.
Watch-Outs
The Software May Not be Suitable for Large Companies, as It Can Require Specific Customization.
2. PeopleStrong
PeopleStrong provides solutions for various core HR functions, including payroll and talent development. The software simplifies HR processes and unifies them into a single platform, which is accessible via web and mobile app. HR professionals can make their processes smart for decision-making, as the software uses AI and machine learning technology.
Key Features
- Automated recruitment
- Real-time workforce analytics
- Biometric & mobile-based attendance
- Compliance management
Pricing
Pricing is Available upon Request and Can be Customized According to the Needs.
Best Suited for
PeopleStrong is Best Suited for Medium and Large Enterprises.
Watch-Outs
Small Businesses Might Find some Modules Provided by PeopleStrong Overwhelming.
3. Pocket HRMS
Pocket HRMS is a cloud-based HRMS software designed to automate HR operations for business owners of all sizes. Some of the core HR functions include performance and compliance management. The software allows HR tasks to be operated digitally and is accessible from anywhere. This HRMS tool is a scalable option for many organizations, as it provides strong integration capabilities.
Key Features
- Employee Self Service Portal
- Payroll Processing
- AI-powered HR Chatbot (“smHRty” virtual assistant)
- Automated Attendance & Leave Management
Pricing
Pocket HRMS Provides Three Pricing Options.
- Standard plan: ₹60 per employee per month
- Professional plan: ₹90 per employee per month
- Premium plan: Available upon request
Best Suited for
Pocket HRMS is Best Suited to SMEs and Startups.
Watch-Outs
Some Advanced Customizations or Integrations Might Require Detailed Setup and Ongoing Training.
4. peopleHum
peopleHum is a cloud-based HRMS software designed to simplify some of the core HR processes, starting from recruitment to employee engagement. The software also includes modules for payroll processing and a performance management system to help organizations effectively manage their HR operations. It uses AI-powered tools and mobile access to help HR professionals reduce manual errors.
Key Features
- Cloud-based HR Management System
- Performance Management
- Employee Engagement & Feedback Tools
- Analytics & Data Insights
- Mobile Application
Pricing
peopleHum’s Pricing Starts from ₹176/per Employee per Month.
Best Suited for
peopleHum’s HRMS is Best Suited for Small to Large-Sized Businesses.
Watch-Outs
Pricing May be Different Based on the Selected Modules and Customization Features.
5. Zoho
Zoho HR is designed to manage employee data effectively from a cloud-based platform. It helps simplify HR processes, like workforce management, attendance, and leave tracking. The software is suitable for business owners who require customizable features and integration capabilities.
Features
- Employee Management Database
- Real-time Attendance Tracking
- Shift Scheduling & Management
- Performance Appraisals
- Help Desk and Support System
Pricing
Zoho Provides Four Pricing Options.
- Essential HR plan: ₹48 per user/month billed annually
- Professional plan: ₹96 per user/month billed annually
- Premium plan: ₹144 per user/month billed annually
- Enterprise plan: ₹192 per user/month billed annually
Best Suited for
Zoho’s HRMS is Best Suited for Small to Large-Sized Businesses.
Watch-Outs
Some Features, Such as Advanced Analytics, Require Additional Subscriptions to Access.
6. Freshteam
Freshteam helps attract and onboard new employees. It also helps manage HR tasks, like employee data and customizable workflows, accessible via web and mobile apps. Organizations can integrate multiple systems, which allows data consistency across departments.
Key Features
- Customizable Options
- Applicant Tracking
- Leave and Attendance Module
- Onboarding and Offboarding
Pricing
Freshteam’s Pricing Model is Based on Different Tiers with Options, like Starter, Growth, and Pro Plans.
Best Suited for
Freshteam’s HRMS is Ideally Suited for Businesses of all Sizes, from Small to Large.
Watch-Outs
Some of the Advanced and Customization Features are Available Only at the Enterprise Plan.
7. greytHR
greytHR is an all-in-one, cloud-based HRMS software designed to automate repetitive HR tasks. It provides HRMS tools for simplifying HR processes and managing the workforce. It enables organisations to integrate core HR functions, such as payroll and performance management, to enhance employee engagement. It can help businesses maintain compliance with changing labor laws and enhance operational efficiency.
Key Features
- Payroll Processing
- Leave Management System
- Attendance Tracking & Geo-fencing
- Employee Self-Service (ESS) Portal
- Performance Management System
- Statutory Compliance Management
Pricing
greytHR has Three Pricing Plans, along with a Free Trial for up to 50 Employees.
- Essential plan: ₹3495/month (includes 50 employees)
- Growth plan: ₹5495/month (includes 50 employees)
- Enterprise plan: ₹7495/month (includes 50 employees)
Best Suited for
greytHR’s HRMS is Best Suited for Small and Medium-Sized Organisations.
Watch-Outs
Pricing Models are Complex, as there are Multiple Add-Ons and Per-Employee Charges.
8. Keka
Keka has one of the best HRMS software designed to simplify and automate HR processes. These processes include payroll processing and leave management, which allows HR professionals to operate efficiently. Also, employees can access the self-service portal to manage personal information and download payslips.
Features
- Payroll Processing
- Real-Time Attendance Tracking
- Employee Self-Service Portal
- Performance Management
- Analytics & Reporting
Pricing
Keka has Three Pricing Plans.
- Foundation plan: ₹9,999/month (up to 100 Employees)
- Strength plan: ₹12,999/month (up to 100 Employees)
- Growth plan: ₹15,999/month (up to 100 Employees)
Best Suited for
Keka is Best Suited for Medium to Large-Sized Businesses.
Watch-Outs
Pricing Can Become High with a Larger Employee Base and Additional Advanced Features.
9. sumHR
sumHR – HRMS software designed for various industries and businesses in India. It offers an all-in-one HR solution for payroll processing and self-service for the employees. The software ensures proper compliance with Indian labor laws and tax regulations, which makes it a good fit for many organizations.
Features
- Payroll compliance
- Customizable HR workflows
- Employee self-service portal
- Analytics and reports
- Biometric and GPS attendance
Pricing
sumHR has Three Pricing Plans:
- Startup plan: ₹49 per user/month (billed annually)
- Basic plan: ₹69 per user/month (billed annually)
- Advanced plan: ₹119 per user/month (billed annually)
Best Suited for
sumHR’s HRMS is Best Suited for Small and Medium-Sized Businesses.
Watch-Outs
There are some Features Marked as “Coming Soon” or “under Development”.
10. Darwinbox
Darwinbox is one of the best options in India, designed to automate HR processes and enhance the employee experience. It also provides reports and analytics to help organizations make informed strategic decisions. Some of the core HR features this software provides are performance management and offboarding, all within a mobile-friendly platform.
Features
- Analytics and automation
- Facial recognition for attendance
- Payroll management
- Customizable workflows
- Performance and talent management
Pricing
Organisations Can Obtain Customised Pricing Tailored to Their Needs through the Official Website.
Best Suited for
Darwinbox is ideally suited for medium- to large-sized businesses.
Watch-Outs
Pricing Models are Not Transparent, i.e., They Require Direct Quotations and do Not Offer a Free Trial.
| Feature | factoHR | PeopleStrong | Pocket HRMS | peopleHum | Zoho | Freshteam | greytHR | Keka | sumHR | Darwinbox |
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Pricing & TCO in India for HRMS Software: What Vendors Don’t Tell You
There are multiple vendors for HRMS software in India who promote their software based on various features. These promotions are based on per-employee monthly costs and module-based pricing models, with additional costs for advanced features. An actual Total Cost of Ownership (TCO) includes the differences in price range mentioned by the vendor.
Per-employee/month pricing models are common across factoHR and Zoho People. When companies need customization or want to add advanced features, it costs additional fees. But organizations should note that there are certain hidden costs associated with implementing the software. This increases the TCO when the system is fully installed. Some of these hidden costs are:
- Set up/Implementation cost for configuration and data migration.
- Training sessions might be free or paid.
- Notifications through SMS may require a fee.
- For biometric integration, it is billed as a custom add-on.
- Additional customization, like API access and role configuration, is billed separately.
Unlike these vendors, factoHR stands out as it provides transparency and all-inclusive pricing. Businesses can avail services from factoHR according to their headcount and avoid hidden additional costs.
How to Choose the Right HRMS Software for Your Business
Organisations should follow a checklist when selecting an HRMS software for their HR processes. The steps are:
- Businesses should identify their HR processes that require simplification and automation.
- The challenges should be identified, and future needs should be taken into consideration.
- Comparing multiple features and options of the vendor’s HRMS platform can help make informed decisions.
- HR leaders should consider delivery modes, like on-premises solutions or cloud-based, when selecting the right solution.
- A clear budget should be set for implementing the software along with its maintenance.
- Follow a checklist to maintain compliance with various laws, including PF, ESIC, PT, Gratuity, TDS (Form 24Q), and more.
- Opting for scalable software can help avoid some of the costly upgrades as the business grows.
- Utilise referrals and reviews from customers to determine which vendor best suits your requirements.
There is no one-size-fits-all HRMS, but for small and medium-sized businesses, factoHR is a smart option. It is the best option for companies that prioritise HR and payroll processing, as well as compliance. Schedule a free demo now!
What is HRMS Software, and how is It Different from HRIS/HCM?
An HRIS (Human Resources Information System) is a database used to manage employee data. HRMS (Human Resources Management System) is a broader term when compared to HRIS, as it includes all the functions of HRIS, along with core HR and payroll-related tasks. An HCM (Human Capital Management) system is more focused on workforce planning and talent development.
How Much does HRMS Cost in India in 2025?
HRMS software in India costs between ₹6,999 and ₹13,500+ per month for basic plans. Note that these pricing models are for small to medium-sized businesses, and additional features are available. Some platforms provide customized quotes/pricings, which are based on the number of employees and the size of the business.
Which HRMS is Best for Small Businesses in India?
Small and medium-sized businesses in India can select factoHR as it is an excellent platform. It includes an all-in-one cloud-based platform, which is designed to simplify the entire employee lifecycle. Some of the core features include payroll processing and employee performance management. It also includes predictive analytics and an AI-driven chatbot (factoBot) to help automate routine HR-related tasks.
How Long does HRMS Implementation Take?
When an organization implements an HRMS, it can take a few weeks to months to complete the process. On average, it takes about 3 to 6 months for most organizations, and it depends on factors like company size and the level of customization required.
Does HRMS Handle Multi-State Payroll?
Some modern HRMS platforms are designed to manage multi-state payroll. It is possible to simplify complex tax calculations and maintain compliance with local jurisdictions. An all-in-one HRMS platform ensures compliance with multiple state-specific employment laws and regulations, which is helpful for companies with remote workforces.
Is Cloud HRMS Secure for Indian Companies?
Cloud HRMS is secure for Indian businesses, as vendors provide robust security features, such as data encryption and multi-factor authentication. This helps maintain compliance with various laws and regulations in India. Businesses need to select a vendor that also meets stringent security standards, such as ISO 27001 and SOC 2.
Is HRMS Required for DPDPA Compliance?
Modern organizations understand the importance of implementing Human Resource Management System or HRMS tools, as it is necessary for compliance with India’s Digital Personal Data Protection Act (DPDPA) 2023. This helps businesses maintain transparency, as it allows them to manage and secure employee data with enhanced security. An HRMS tool provides features, like data encryption and access controls, necessary to meet the DPDPA’s standards.
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