Technical Writer Job Description (Free Template for 2026)
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Table of Contents
A Technical Writer is a professional who researches and organizes complex information to make it clearer. They edit this data for specific audiences by making user manuals and technical specifications. These guides help users understand products or services clearly. They work with subject-matter experts and technical teams to gather accurate information and identify the most effective way to present it.
Technical Writer Job Description Template
A technical writer job description should appeal to candidates, use simple, concise language to clearly communicate the expectations for the role, while emphasizing the culture and values of the organization.
About Us
[Company Name] is a growing [industry/sector] organization dedicated to delivering practical and innovative business solutions. With a team of over (X) professionals, we specialize in (key services, e.g., web development, mobile applications, enterprise software solutions). We focus on collaboration, innovation, and continuous improvement to help clients achieve their goals.]
Job Title: Technical Writer
Employment Type: [Full-time/Part-time/Contract]
Location: [Mention city/remote/hybrid option.]
Job Summary
[Write a crisp summary in 2–3 lines describing the purpose of the role and how it adds value to the organization.]
Key Responsibilities
- [Responsibility 1]
- [Responsibility 2]
- [Responsibility 3]
Qualifications
[List the educational background or certifications required. Example: Bachelor’s/Master’s degree in a relevant field.]
Skills and Abilities
- [Skill 1 – highlight technical or soft skills]
- [Skill 2]
- [Skill 3]
Experience: [Insert years of experience required and type of industry/domain exposure preferred.]
Working Hours: [State standard office hours or flexibility options.]
Salary and Benefits
- [Competitive salary/mention perks like PF, bonuses, health insurance]
- [Growth opportunities or career development programs]
Application Instructions
[Guide candidates clearly: “Apply by sending your CV to [email/ATS link] with subject line: Application for [Job Title]”.]
From the above template, you can select the descriptions that best match the job role and requirements of your organization.
Technical Writer Job Description Sample
Use this sample to draft your own technical writer job description. This JD template is ideal for all industries. Make sure to add your company-specific details before posting the job.
Academia Techified is a fast-growing EdTech organization focused on delivering scalable digital learning solutions. Founded in Chennai in 2015, we work with a team of over 200 professionals and develop learning platforms with adaptive capabilities, along with course management systems supported by data tools. Our focus is on collaboration and thoughtful instructional design, backed by technical improvement, which helps India’s leading universities and IT institutions strengthen learning outcomes for every student.
Job Title: Technical Writer
Employment Type: Full-time
Location: Chennai
Job Summary
A Technical Writer turns complex product details into documentation that guides users through our learning systems with clarity. The role improves overall usability and strengthens the way students, faculty, and partners interact with our digital education environment.
Key responsibilities
- Gather detailed product or system information from engineers, product managers, or subject-matter experts.
- Translate technical concepts into clear, user-friendly documentation. (user guides, help docs, API references, release notes)
- Maintain and update documentation across product versions.
- Use documentation tools or workflows to author, manage, and publish content.
- Review and edit documentation.
- Maintain version control and track changes to documentation.
Qualifications
- Bachelor’s or Master’s degree in English, communications, computer science, engineering, or a related field.
- Certification or a course in technical writing or documentation workflows. (not mandatory)
Skills and Abilities
- Strong technical communication and documentation design, which is clear for end users and organizes information logically.
- Proficiency in help-authoring or docs-as-code tools, for example, MadCap Flare, Adobe FrameMaker, Confluence, Markdown + Git workflows
- Ability to collaborate with engineers and product teams, gather technical details, produce examples, and maintain version-controlled documentation through reviews.
Experience
- 2 to 5 years.
- Exposure to product platforms.
- Experience in the edtech sector.
Salary and benefits
- Competitive salary.
- Performance-based incentive.
- Paid leaves, including earned and sick leave.
- Health, dental, and vision insurance coverage
- Retirement savings plan, including Provident Fund
- Professional development and training opportunities
- Employee wellness programs and support services
- Company vehicle or travel allowance, if applicable
Work Hours
- Monday to Friday; 9:00 AM to 6:00 PM
Application instructions
- Interested candidates may send their resume and portfolio to HR@academiatechify.in with the subject line: “Application for Technical Writer”
FAQ
What are the Technical Writer Roles and Responsibilities?
Common technical writer roles and responsibilities include gathering and researching information, interviewing subject matter experts, simplifying complex information, creating user-friendly documents and tutorials, and maintaining and publishing content.
Why Should You Hire a Technical Writer?
Hire a technical writer to help you effectively communicate complex technical information to your users. They are experts in creating clear and concise documentation; they can improve user satisfaction, reduce support costs, and generally enhance user experience.
What Qualifications are Required to Become a Technical Writer?
Technical writer qualifications include a bachelor’s degree in English or a relevant field, and proven work experience, if any. Having a technical background in computer science or engineering can be beneficial.
What are the Skills Required for a Technical Writer?
Hiring managers expect common technical writer skills, including writing and editing, strong interpersonal communication, familiarity with CMS tools and version control systems, and problem-solving abilities.
What Software and Tools are Used in Technical Writing?
Technical writers use a number of authoring/publishing, content management, and visualising tools. Some common examples include MadCap Flare, Adobe RoboHelp, Microsoft Visio, and Confluence, among others.
What is the Difference between a Technical Writer and a Technical Content Writer?
A technical content writer is someone who instructs users by creating documents and tutorials. A technical content writer engages a broader audience and improves brand presence for marketing purposes.
How to Write an Effective Job Description for a Technical Writer?
Follow the above technical writer job description and customize it as per your needs. Make sure to check specific company policies before posting key details.
What is the Salary of a Technical Writer?
The average salary of a technical writer in India is around ₹7 LPA. However, salary may vary based on experience, location, and company policy.
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