No Objection Certificate Format [5 Free NOC Templates]
Table of Contents
The No Objection Certificate (NOC) is a clearance certificate that confirms that an issuer has no objection to the details/actions/transactions mentioned in the certificate. The certificate allows an employee to change their job.
Understanding the correct No Objection Certificate (NOC) format is important for HR professionals, as laws like the Indian Contract Act 1872 require proof of employment termination. For employees, the certificate can be used in case of any disputes, as it is recognized as a legally binding document.
Key points we will discuss
- General NOC format- A general, customizable format that businesses can tailor as per their requirements.
- Ready to use letter templates, including a certificate for visa application, bank loans, higher studies, and a relieving letter.
- Key elements to include in this letter are the reference number, the date of issuance, and employee details.
- Do’s and Don’ts, as well as best practices and mistakes to avoid when drafting this certificate.
- NOC vs. Relieving letter: What is the difference?
No Objection Certificate (NOC) Format
Here is a general No Objection Certificate (NOC) format. You can customize it to fit the legal/administrative requirements. The NOC format includes a placeholder for the reference number as well, for record-keeping purposes.
No Objection Certificate Sample
Xenia Tech Solutions Pvt. Ltd.
Ref No.: HR/NOC/2025/123
Date: 14 November 2025
To Whomsoever It May Concern
Subject: Issuance of No Objection Certificate For Mr. Anil Kumar Sharma
Dear Sir/Madam,
This is to certify that Mr. Anil Kumar Sharma, S/o Mr. Suresh Chandra Sharma, is a bona fide employee of Xenia Tech Solutions Pvt. Ltd. and is currently designated as Senior Software Engineer in the Technology Department. He has been in continuous service with the organization since 01 August 2020. His Employee ID is 45987.
We understand that Mr. Sharma intends to open a new current account with a financial institution for investment purposes.
We hereby confirm that Xenia Tech Solutions Pvt. Ltd. has no objection to him undertaking this action. We confirm that his employment status remains active and in good standing.
This certificate is issued upon the employee’s request for official purposes only.
If you need any further clarification or details, please feel free to contact the undersigned.
Yours sincerely,
[Authorized Signature]
Priya Varma
Head of Human Resources.
Contact No.: +91 98765 43210
Official Email: hr@xenia.com
NOC for Higher Studies (the Career Transition)
(On Official Company Letterhead)
Ref No.: HR/NOC/HS/2025/124
Date: 14 October 2025
To Whomsoever It May Concern
Subject: No Objection Certificate For Higher Studies – Ms. Meena Joshi
Dear Sir/Madam,
This is to certify that Ms. Meena Joshi is a permanent employee of Apex Consulting Services, serving in the capacity of Business Analyst since 05 March 2021.
We have received and approved the request from Ms. Meena Joshi to pursue a full-time Master of Science in Data Analytics at the University of Toronto, Canada, beginning September 2026.
We confirm that we have no objection to her separating from the company to pursue this full-time academic program. She has completed all her service obligations as per the employment agreement. Her last working day will be 31 July 2026, after which she will be formally relieved.
We wish Ms. Joshi success in her academic endeavors.
Yours sincerely,
[Authorized Signature and Seal]
Rohan Kapoor,
HR Director,
Official Email: rohan.kapoor@apexconsulting.in
NOC for Visa/Travel (the International Need)
Employers must provide this certificate for a visa on time. In fact, many employees face issues related to freedom of movement, and delays in providing clearance certificates on time are a relevant issue in the findings. Here is a customizable sample for a visa application.
(On Official Company Letterhead)
Ref No.: HR/NOC/VISA/2025/125
Date: 14 November 2025
To,
The Visa Officer,
Consulate General of the United Kingdom, Mumbai, India
Subject: No Objection Certificate And Leave Confirmation For Mr. Sandeep Reddy
Dear Sir/Madam,
This letter is to confirm that Mr. Sandeep Reddy has been employed with Alpha Manufacturing Ltd. as a Quality Control Manager since 10 January 2018. His Passport Number is G9012345.
We confirm that his current Gross Monthly Salary is INR 1,50,000/- (Rupees One Lakh Fifty Thousand only).
Mr. Sandeep Reddy has been granted a sanctioned leave of absence for tourism to the United Kingdom. The approved leave period is from December 15, 2025, to January 4, 2026.
We have no objection to his travel. We confirm that he is required to resume his duties with Alpha Manufacturing Ltd. on January 5, 2026, upon his return.
This certificate is issued for the purpose of processing his visa application.
Yours sincerely,
[Authorized Signature and Seal]
Jatin Shah
Head of Administration
Contact No.: +91 98200 11122
No Objection Certificate for New Employment/Relieving Letter
Use this No-Objection Certificate format to draft clearance certificates for departing employees.
(On Official Company Letterhead)
Ref No.: HR/RL/2025/126
Date: 14 November 2025
To Whomsoever It May Concern
Subject: RELIEVING LETTER AND NO OBJECTION CERTIFICATE – MS. PRIYANKA DAS
Dear Ms. Priyanka Das,
This letter confirms the acceptance of your resignation from the position of Marketing Executive in the Marketing Department at Global Services Group.
Your tenure with the company spanned from June 15, 2022, to October 31, 2025.
We confirm that you have served the requisite notice period and completed all necessary handovers and clearance formalities. We further certify that all company property has been returned, and no outstanding dues or liabilities are pending from your side to the company.
You are hereby formally relieved of your duties and responsibilities with effect from the closing hours of 31 October 2025.
Global Services Group has no objection to you seeking or taking up employment with any other organization. We wish you the very best in your future endeavors.
Yours sincerely,
[Authorized Signature and Seal]
Sumit Jain, Manager
HR Operations
NOC for Financial/Bank Loans (the Security Assurance)
Banks/financial institutions also require NOC certificates for bank loans. Using this letter sample, HR professionals can draft a certificate that is legally compliant and covers all the necessary employment details of an employee.
(On Official Company Letterhead)
Ref No.: HR/NOC/LOAN/2025/127
Date: 14 November 2025
To The Branch Manager,
HDFC Bank Sector 10 Branch,
New Delhi
Subject: NO OBJECTION CERTIFICATE FOR HOME LOAN APPLICATION – MR. VIVEK AGARWAL
Dear Sir/Madam,
This is to certify that Mr. Vivek Agarwal, Employee ID 77413, is a permanent employee of Delta Logistics India Ltd., designated as Assistant Manager since 01 April 2019.
We understand that Mr. Agarwal has applied for a Home Loan facility from your institution.
Also confirm that his current Gross Monthly Salary is INR 95,000/-.
We have no objection to the employee availing the loan facility. It is also confirmed that Delta Logistics India Ltd. will continue remitting the employee’s salary to their bank account as long as they remain in service with the company.
This certificate is issued at the specific request of the employee for loan purposes only.
Yours sincerely,
[Authorized Signature and Seal]
Ritu Bansal
Head of Finance
Formal Request Letter to the HR
Employees should include specific details such as their name, employee ID, and purpose for requesting a clearance certificate, among others. Remember that company policies vary among organizations, and HR professionals will require specific details according to your organizational policy.
Ravi Kumar
Employee ID: 4501
Marketing Department
Mobile: +91 98765 12345
24 November 2025
To,
The Human Resources Manager
Global Services Group
Subject: Formal Request for Issuance of No Objection Certificate (NOC)
Dear Sir/Madam,
I am writing this letter to formally request the issuance of a No Objection Certificate for the purpose of applying for a Tourist Visa to Australia.
The Australian High Commission requires the NOC in preparation for my vacation travel. The intended travel period is from January 5, 2026, to January 25, 2026, for which my leave application has been submitted and approved.
Key Details to be included in the Certificate:
- My Designation: Financial Analyst
- Date of Joining: 12 July 2021
- My Passport Number: P7890123
I have attached a copy of my flight itinerary for your reference.
I kindly request that you process and issue the certificate at your earliest convenience to help me meet my visa application timeline.
Thank you for your assistance.
Yours sincerely,
[Your Signature]
Ravi Kumar
💡Pro tip: These customizable templates can also be used for legal purposes. Certain countries may require specific details to be included in visa applications.
Key Elements of a No-Objection Letter
HR professionals should include these six key elements in a no-objection letter. The elements include:
Reference Number
This unique code establishes the letter’s authenticity and creates an auditable record, allowing the recipient to verify its official status with the issuing organization.
Date
The date stamps the letter’s validity in time, which is essential as external agencies often require this certificate to be current for application acceptance.
Subject Line
This briefly states the specific purpose and the individual involved, ensuring immediate identification for processing and filing.
Introduction
This section formally identifies the recipient (e.g., “To Whomsoever It May Concern”) and immediately confirms the employee’s identity and status within the company.
Body
The core section confirms key details, for example, employment and salary, and explicitly grants the “No Objection,” certifying that the employee is cleared to pursue the stated objective.
Conclusion and Signature
This closes the formal communication, inviting contact for verification, and validates the document with the authorized signatory’s name, designation, and official seal.
Do’s and Don’ts for Drafting NOC
Here are some dos and don’ts that HR professionals should remember when drafting a No Objection certificate.
| Do’s (Best Practices) | Don’ts (Avoidances) |
|---|---|
| Use official company letterhead and seal to validate the document’s authenticity and source. | Never omit the Reference Number and Date, as these are critical for audit trails and external verification. |
| Address the letter correctly using a specific recipient (e.g., “The Visa Officer”) or the universal “To Whomsoever It May Concern.” | Avoid vague or non-specific language regarding the purpose; clearly state the objective and the time frame involved. |
| State the document’s purpose in the subject line, making the intent understandable. | Do not include proprietary or highly confidential salary data unless required by the receiving party, such as an embassy. |
| Include employee identifiers, such as their full name, designation, and dates of service, for verification purposes. | Avoid making open-ended or lifelong commitments; the NOC should relate only to the specified activity or transaction. |
| Use formal and simple language to grant the “No Objection,” ensuring there is zero room for misinterpretation. | Do not certify facts you cannot verify, such as the status of a third-party application or an employee’s personal intentions. |
| Ensure the authorized signatory’s details, such as name, designation, and contact, are clearly visible for follow-up and verification. | Never release the document without final internal clearance from HR, Finance, and the relevant department manager. |
What is the Difference between a Relieving Letter and an NOC?
An NOC is a clearance certificate, confirming that an employee has no outstanding dues, and legal/financial claims to the company. On the other hand, a relieving letter is a letter/certificate that confirms the termination of an employee with a company.
We list the differences between NOC and relieving letters in a table so that they are easy to understand.
| Aspect | No Objection Certificate (NOC) | Relieving Letter |
|---|---|---|
| Primary Purpose | Grants clearance for actions/transactions like visa clearance or bank loan. | Formally relieves an employee from their duties. |
| Nature of Clearance | Certifies no company objection or liability. | Confirms official separation of an employee with an organization. |
| Internal vs. External Use | Mostly used for internal clearance and for property transfers and other clearances. | Used by an employee as a proof when applying/joining a new position. |
| Issuance Timing | Issued after an employee request for specific purposes E.G. hire studies or travel. | Issued before or on the last working day. |
Related: Relieving letter format word
Is a No Dues Certificate the Same as a no Objection Certificate?
A No-Objection Certificate is a broader document, covering legal, financial, technical, and other obligations. On the other hand, a no dues certificate is a more specific document that confirms that all the outstanding dues have been cleared. Here is a table that lists all the key differences between an NOC and no due certificate.
| Aspect | No-Objection Certificate | No Due Certificate |
|---|---|---|
| Purpose | Clarifies that a company has no objection for a specific action like visa clearance or hire studies. | Certifies that all physical and financial settlements are complete. |
| Core statement | Provides consent/no objection to an action/transaction like property transfer. | Formally states that all the financial dues are paid and all the physical assets are returned. |
| Scope | Broader: includes technical, legal, financial, and other obligations. | More specific: Focuses only on financial reconciliation. |
| Common Use Cases | Visa, employment transfer, property sale. | Loan clearance and job exit among others. |
*Employees often need to download a no dues certificate format before requesting an NOC
Explore Other letter, Besides the NOC letter
Final Notes
A No Objection Certificate is a clearance certificate that acts as proof for many actions and transactions. It acts as a relieving letter for employees when they change jobs. A NOC for bank loans serves as a credit measure when an employee wants to avail a bank loan. It is provided to professionals for travel and other permits, and for higher studies, helping employees pursue interests related to their careers.
HR professionals should include key elements such as reference number, date, employee details, and their signature when drafting this letter. Avoiding dates, not mentioning employee ID, and failing to structure clearly can result in several consequences. It is recommended to follow the provided no-objection certificate format and customize the sample templates according to your organization’s policies and compliance measures in your region.
FAQs
What is a No-Objection Letter?
A no-objection letter is a document that provides clearance or consent for an action or a transaction. It is often issued by employers to employees for various purposes, including visa applications, higher studies, and bank loans.
What are the Common Uses of NOC?
Common uses include property transfers, visa applications, higher studies, business operations, employment transitions, and vehicle transfers.
Do I Need a Lawyer to Draft a No-Objection Letter?
You generally do not need a lawyer to draft a no-objection letter. However, it is ideal to consider the purpose for issuing this letter.
Is NOC Written on Stamp Paper?
For certain legal purposes, such as property transfers, this letter needs to be written on stamp paper. However, for internal use, you do not need to write it on a stamp paper unless your company policy requires it.
How Long does It Take to Get an NOC?
Generally, it takes between 3 and 5 days and 30 days to receive the certificate. While receiving this certificate for bank loans can take more time, the RTO is offered within around a week. For other purposes, it depends on the issuing authorities.
Is an NOC Legally Mandatory for all Job Clearances?
Yes, it is a legal requirement for all job clearances. For government undertakings and PSUs, the certificate requirements are specified in the relevant rules. For the private sector, it is not directly required. Although laws like the Indian Contract Act 1872 mandate proof of clearance.
How Long is a no Objection Certificate Valid?
It is generally valid for 6 months starting from the date of issuance.
What Information Must be Present in a Valid NOC?
A valid certificate should include the issuer’s details, the recipient’s details, the date of issuance, the subject line, and the purpose for which it was issued. The letter should also include a clearance statement and the signature of the authorized individual.
When is a no Objection Certificate (NOC) Issued?
A No-Objection Certificate (NOC) is issued when an employee wants to change their job. It is also issued to indicate no objection for bank loans, visa application/clearance, hire studies, and during property transfers.
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